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Executive Assistant to Business Group Head

vor 1 Monat

Winterthur, Zürich, Schweiz Jobcloud Vollzeit
Job Title: Assistant to Executive Vice President

We are seeking an experienced and skilled Assistant to support our Business Group Head Rieter Machines & Systems (RMS). This is a permanent 80 - 100% assignment.

Main Responsibilities:
  • Lead the RMS meeting schedule, including organizing single meetings and managing meeting agendas, minutes, and follow-up items (to-do list)
  • Maintain the calendar, manage expenses, and perform further administrative tasks for the Business Group Head
  • Arrange travel plans, travel agendas, and provide support in the case of changes
  • Assist with presentations, reports, and internal communication. Ensure presentation standards and timelines are followed by the RMS team
  • Support the Management Team where needed (e.g., Management Team RMS meetings, visits)
  • Global Travel Management for the Rieter group (administration of contracts, administration of travel guidelines, reporting, 3rd-level support, execution of improvement projects)
  • Act as a focal point of contact for other departments and external stakeholders
  • Collaborate with the global executive assistants' team to ensure successful execution of the group calendar, meetings with the executive team, events, and projects
  • Plan, lead, and manage smaller projects and events
  • Handle confidential information professionally
Requirements:
  • Commercial apprenticeship with a functionally related further education or bachelor's degree in business administration
  • Previous direct executive support of min. 5 years in a multinational company in the position as Administrative Assistant, Executive Assistant, or similar
  • Experience in other commercial functions is a plus
  • Proficient in communication- and office technologies, particularly MS Powerpoint and MS Teams
  • Ability to navigate in an international corporate environment
  • Experienced with calendar management and travel scheduling and booking
  • Ability to write minutes and corresponding to-do lists
  • Ability to recognize where processes can be improved, and the initiative to improve them
  • Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
  • Excellent verbal and written language skills in English and German
Benefits:
  • An international working environment
  • A lot of self-responsibility
  • Good development opportunities and fair employment conditions
  • A motivated team with mutual respect and strong cooperation