Administrative Coordinator

vor 19 Stunden

Genf, Genf, Schweiz CERN Vollzeit

Job Title: Event Management and Administrative Assistant

Job Summary:

We are seeking a highly skilled administrative assistant to join our team at CERN. As an Event Management and Administrative Assistant, you will play a crucial role in supporting the project organization and coordination of regional events.

Key Responsibilities:

  • Ensure compliance with organizational rules and procedures, providing accurate information and handling confidential communications.
  • Draft and archive reports, manage communications, and coordinate information flow.
  • Organize working group sessions with external partners, as well as FCC Collaboration events, conferences, and workshops.
  • Plan outreach and educational activities, fostering engagement with various stakeholders.
  • Coordinate with CERN Procurement for tenders, selecting suppliers, and negotiating optimal contracts for event support and study management.
  • Oversee contract specifications, ensuring financial compliance and effective management.
  • Compile and critically review reports for funding agencies, synthesizing input from technical experts.

Requirements:

  • Higher administrative diploma or equivalent relevant experience in the field of administration, event management, public relations, or a related field.
  • Demonstrated experience in an administrative service or secretariat in an international environment.
  • Proven experience in event organization.

Technical Competencies:

  • Customer service.
  • Event organization and management.
  • Secretarial work.
  • Archiving and records management: scientific information and document management.
  • Use of office software packages: knowledge of SharePoint and/or Drupal software would be an advantage.

Behavioural Competencies:

  • Demonstrating accountability: working conscientiously and reliably; delivering on promises; maintaining confidentiality.
  • Achieving results: producing comprehensive work/project plans taking into account resources and contingencies; having a structured and organized approach towards work; being able to set priorities and plan tasks with results in mind.
  • Communicating effectively: expressing opinions, ideas, and suggestions with conviction and in a logical/structured manner; keeping to the point; listening actively to others and letting others speak.
  • Working in teams: building and maintaining constructive and effective work relationships.
  • Working in the interest of the organization: accepting and complying with strategy and directions from hierarchy; voicing support for the organization and its goals; talking about CERN in a positive way; behaving consistently with CERN's values and goals.

Language Skills:

Spoken and written English in professional contexts; spoken and written French in professional contexts or a willingness and commitment to learn.

  • Administrative Coordinator

    vor 2 Wochen

    Genf, Genf, Schweiz BMK Recruitment Vollzeit

    Job OpportunityWe are seeking a highly organized and detail-oriented Administrative and HR Coordinator to join our team at BMK Recruitment in Geneva. This is a temporary 3-6 months contract with the possibility of a permanent position at the end of the temporary contract.Key ResponsibilitiesManage administrative and HR-related tasks, ensuring seamless...

  • Administrative Coordinator

    vor 1 Monat

    Genf, Genf, Schweiz International Labour Organization Vollzeit

    Job SummaryThe International Labour Organization is seeking a highly skilled and experienced Administrative Coordinator to support the efficient and effective implementation of the Global Coalition for Social Justice's activities. The successful candidate will provide administrative support services, facilitate effective communication and collaboration among...

  • Administrative and HR Coordinator

    vor 3 Wochen

    Genf, Genf, Schweiz BMK Recruitment Vollzeit

    Job OpportunityWe are seeking a highly organized and detail-oriented Administrative and HR Coordinator to join our team at BMK Recruitment. This is a temporary 3-6 months contract with the possibility of a permanent position at the end of the temporary contract.Key ResponsibilitiesManage administrative and HR-related tasks, ensuring timely and efficient...

  • Administrative and HR Coordinator

    vor 3 Wochen

    Genf, Genf, Schweiz BMK Recruitment Vollzeit

    Job SummaryWe are seeking an experienced Administrative and HR Coordinator to join our team at BMK Recruitment in Geneva. This is a temporary 3-6 months contract with the possibility of a permanent position at the end of the temporary contract.Key ResponsibilitiesManage administrative and HR-related tasks, including onboarding new employees and communicating...

  • Administrative Coordinator

    vor 2 Wochen

    Genf, Genf, Schweiz WTO Vollzeit

    Job DescriptionAdministrative assistants are responsible for developing and implementing office procedures to ensure the efficient and effective running of divisions. They address administrative challenges and ensure that administrative procedures are applied correctly. They provide office management and administrative/secretarial assistance to the Director...

  • Administrative Coordinator

    Vor 5 Tagen

    Genf, Genf, Schweiz International Labour Organization Vollzeit

    Job Title: Administrative AssistantAt the International Labour Organization, we are seeking a highly skilled and organized Administrative Assistant to join our team.Job Summary:The successful candidate will provide administrative support to the Secretariat of the Global Coalition for Social Justice, ensuring the smooth operation of the Coalition's...

  • Administrative Coordinator

    vor 3 Wochen

    Genf, Genf, Schweiz WTO Vollzeit

    Job DescriptionAdministrative assistants play a crucial role in ensuring the efficient and effective running of divisions at the WTO. Their responsibilities include developing and implementing office procedures, addressing administrative challenges, and ensuring the correct application of administrative procedures.Key responsibilities include:Providing...

  • Event Coordinator

    vor 3 Wochen

    Genf, Genf, Schweiz Michael Page Vollzeit

    Event Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Michael Page. As an Event Coordinator, you will be responsible for providing administrative support for the construction and setup of the event pavilion, coordinating with service providers, and ensuring all logistical arrangements are...

  • Administrative Coordinator

    vor 1 Monat

    Genf, Genf, Schweiz International Labour Organization Vollzeit

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at the International Labour Organization. The successful candidate will provide administrative support to the Secretariat of the Global Coalition for Social Justice, ensuring the smooth operation of the Coalition's activities.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    vor 1 Monat

    Genf, Genf, Schweiz WTO Vollzeit

    Administrative Support Role at WTO**Job Summary:**Administrative assistants play a vital role in ensuring the efficient operation of divisions within the World Trade Organization (WTO).**Key Responsibilities:*** Develop and implement office procedures to optimize divisional performance* Address administrative challenges and ensure adherence to established...

  • Operations Coordinator

    Vor 5 Tagen

    Genf, Genf, Schweiz Michael Page Vollzeit

    Operations CoordinatorMichael Page is seeking an experienced Operations Coordinator to join our team. As a key member of our General Services Team, you will be responsible for providing supervision, guidance, and team development. You will ensure seamless coordination of administrative functions across teams and offices, developing and implementing...

  • Event Coordinator

    Vor 3 Tagen

    Genf, Genf, Schweiz Michael Page Vollzeit

    Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Michael Page. As an Event Coordinator, you will be responsible for providing administrative support for the construction and setup of the event pavilion. This includes coordinating with service providers on contracts, scheduling, and payments,...

  • Project Coordinator

    vor 2 Wochen

    Genf, Genf, Schweiz Michael Page Vollzeit

    Project CoordinatorWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Michael Page. As a key member of our team, you will be responsible for coordinating projects, managing logistics, and providing administrative support.Key Responsibilities:Coordinate project timelines, budgets, and resourcesManage meetings,...

  • Senior Administrative Coordinator to Chief Marketing Officer

    Vor 3 Tagen

    Genf, Genf, Schweiz Michael Page Vollzeit

    Key ResponsibilitiesAs a Senior Administrative Coordinator to the Chief Marketing Officer, you will provide high-level administrative support to the CMO, including:Managing complex calendars and scheduling meetingsHandling correspondence and preparing reports and presentationsCoordinating travel arrangements and planning eventsActing as a liaison between the...

  • Event Coordinator

    vor 1 Woche

    Genf, Genf, Schweiz Michael Page Vollzeit

    Event Coordinator Job DescriptionWe are seeking an experienced Event Coordinator to join our team at Michael Page. As an Event Coordinator, you will be responsible for providing administrative support for the construction and setup of the event pavilion, coordinating with service providers on contracts, scheduling, and payments, and ensuring all services are...

  • Event Coordinator

    vor 1 Monat

    Genf, Genf, Schweiz Tunon Vollzeit

    Job SummaryTunon is seeking a highly organized and detail-oriented Event Coordinator to join our team in Geneva. As an Event Coordinator, you will be responsible for coordinating and executing events, managing logistics, and providing administrative support to our team.Key ResponsibilitiesCoordinate and execute events, including planning, organization, and...

  • Event Coordinator

    Vor 3 Tagen

    Genf, Genf, Schweiz The International Air Transport Association Vollzeit

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for supporting the Events Managers on administrative tasks related to event planning, execution, and post-event activities.Key ResponsibilitiesBuild and update websites related to conferencesLiaise with the...

  • Event Operations Coordinator

    Vor 2 Tagen

    Genf, Genf, Schweiz The International Air Transport Association Vollzeit

    About the RoleWe are seeking a highly organized and detail-oriented Event Operations Coordinator to join our team. As an Event Operations Coordinator, you will be responsible for supporting the Events Managers on administrative tasks related to event planning, execution, and post-event activities.Key ResponsibilitiesSupport the Events Managers on...

  • HR Administrative Coordinator

    vor 1 Woche

    Genf, Genf, Schweiz Michael Page Vollzeit

    HR Administrative AssistantAt Michael Page, we are seeking an experienced HR Administrative Assistant to join our team. As an HR Administrative Assistant, you will play a key role in supporting the HR function, ensuring the smooth operation of our office, and providing exceptional support to our employees.Key Responsibilities:HR Functions:Manage payroll...

  • HR Administrative Coordinator

    vor 3 Wochen

    Genf, Genf, Schweiz Michael Page Vollzeit

    HR Administrative AssistantAt Michael Page, we are seeking an experienced HR Administrative Assistant to join our team. As an HR Administrative Assistant, you will play a vital role in supporting the HR function, ensuring the smooth operation of our office, and providing exceptional support to our employees.Key Responsibilities:HR Functions:Manage payroll...