Administrative Assistant

Vor 2 Tagen

Fribourg, Schweiz EBU - European Broadcasting Union Vollzeit

The EBU is seeking for an Administrative Assistant for 6 months at 20 %.

**PRINCIPAL RESPONSIBILITIES OF THIS POSITION**

The Administrative assistant uses independent judgment to provide timely and effective secretarial support to the Chief Financial & Administrative Officer.
- Acts as the Travel Program Coordinator on-boarding new employees, managing relationship with Egencia, and overseeing the Egencia system and travel and KPI dashboard.
- Follow-up of contracts in internal database CCD with various departments
- Oversees and coordinates administrative and office activities.
- Processes Purchase Requests/Orders as per F&O Software
- Maintains daily calendar including all meeting scheduling and adjustments for the CFAO and track deadlines on different projects..
- Coordinates meeting logistics for meetings including agenda, meeting materials, attendance, room bookings and catering needs. Uses Cvent software for major events.
- Creates web content for major events
- Assists the coordination of events /committee /assembly delivery with Strategic Events Team.
- Updates contacts in XRM software/Data Cleaning.
- Performs data quality checks on Microsoft Power BI
- Administrates Enterprise Tool for Financial Times (users, payments, mid-year review)

**YOUR SKILLS AND EXPERIENCE**
- Must have the ability to handle difficult and/or sensitive situations with confidentiality, tact and diplomacy.
- Self-motivated, must be able to work independently.
- Demonstrated ability to manage multiple tasks simultaneously.
- Calm under pressure.
- Must be able to organize efficiently.
- Has an important sense of priorities.
- Ability to exercise the knowledge and judgement to maintain confidentiality.
- Good administrative and supervisory skills, experience to plan and organize work.
- Solid MS Office skills and knowledge of Event Management Systems and XRM software
- Excellent written and spoken communication skills in English and French

**EDUCATION** - High School Degree

**ONCE ON BOARD YOU WILL**

Be part of an outstanding diverse and inclusive multicultural and international team.

Get involved in shaping the future of the world’s leading alliance of public service media (PSM).

Work with accomplished and engaging professionals coming from a wide variety of backgrounds and covering an impressive range of professions both in and outside of the broadcasting realm.

**ABOUT THE EBU**

The European Broadcasting Union is the world’s foremost alliance of public service media, representing over a hundred organizations worldwide. Every single EBU employee strives to secure a sustainable future for public service media, provide our Members with world-class content through the Eurovision and Euroradio brands, and build on our founding ethos of solidarity and co-operation to create a centre for learning and exchanging.

**ADDITIONAL INFORMATION**

**ONLY APPLICATIONS VIA OUR RECRUITMENT PORTAL WILL BE CONSIDERED.

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