Administrative Assistant

Vor 2 Tagen

Fribourg, Schweiz United Nations Vollzeit

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The overall objective of the UNEP's Industry and Economy Division is to encourage decision-makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

The Chemicals and Health Branch work closely with governments, industry, and civil society organizations around the world to develop mainstream solutions for the sound management of chemicals and waste. The position is located in the Industry and Economy Division, Chemicals and Health Branch in Geneva duty station. Under the direct supervision of the Chief of Chemicals and Health Branch, the incumbent will perform the following duties:
**Responsibilities**:
1. Provides general office assistance to Chief of Branch and Officer in Charge (OiC):
Reviews, logs and routes incoming correspondence for Chief of Branch or OIC approval/signature, including routing to Division Director or Deputy Director; sets up and maintains files/records.
Organizes invitations to virtual meetings/workshops on behalf of the Chief of Branch or OiC.
Responds to general information requests and inquiries.

Branch Requisitioner - Consultants and Individual Contractors (CIC) and Procurement;
Prepares requisitions in Umoja for shopping carts for consultant contracts and payments, ensuring proper procedures and overseeing consolidated monthly consultant payroll.
Assists with Umoja entries for procurement as requisitioner using overall best practices for conducting UN Procurement.

2. Backup to the Branch HR Admin Assistant:
Processing consultancy, individual contractor contracts, including UNOPS, and staff recruitments as necessary. Reviews time and attendance records, raising leave on behalf of staff as required etc. Initiates requests for mapping P staff as Consultant Administrators.

3. General Administration:
For Geneva-based Units: provide security documents for issuance of identity badge and passes of all staff, consultants, individual contractors, and Interns working in the office in the Geneva.

Request the creation or cancelation of international telephone lines for on-boarding and off-boarding personnel respectively.

For Geneva-based Units: support management of office space and IT equipment arrangements for arrivals, departures, office moves for staff, consultants, individual contractors, and interns.

Draft correspondence to respond to enquiries in respect to relevant administrative and personnel matters.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Provides guidance/training to new/junior staff.

Performs other duties as assigned.

Competencies

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Work Experience

Experience in organizing virtual meetings is required.

Experience in front office support is required.

Experience in procurement using UMOJA or similar platform is desirable.

Experience processing HR recruitments is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages
English and French are the working langua

  • Travel Administrative Assistant

    vor 2 Wochen

    Fribourg, Schweiz Experis Vollzeit

    **The Travel/Administrative Assistant** Experis is the global leader in professional resourcing and project-based workforce solutions. Our suite of services range from interim and permanent recruitment to managed services and consulting, enabling businesses to achieve their goals. We accelerate organisational growth by attracting, assessing, and placing...

  • Administrative Assistant

    vor 2 Wochen

    Fribourg, Schweiz Spot On Sp. z o.o Vollzeit

    The Department of Operations and Emergencies (DOE) is responsible for coordinating and monitoring IOM’s activities related to movements and logistics, responses in emergencies and post-crisis contexts, and electoral processes. Further, it ensures that secure, reliable, flexible and cost-effective services are provided to migrants and governments alike and...

  • Administrative Assistant

    Vor 5 Tagen

    Fribourg, Schweiz Talented International Vollzeit

    Administrative Assistant - Zurich, Switzerland Are you a proactive and passionate person looking for a rewarding job in a diverse and open-minded team? We have what you need! Our client is an international company specialized in the consulting sector. Its team of experts creates solutions for clients from different industries (healthcare, high tech,...

  • Assistant administratif

    Vor 6 Tagen

    Fribourg, Schweiz Jobted CH C2 Vollzeit

    Postuler maintenant Pour notre client, une entreprise spécialisée dans la formation située en région de Fribourg, nous recherchons un-e assistant-te administratif-ve à 70-100%. Le poste est à pourvoir immédiatement ou à convenir. Vos activités chez votre futur employeur - Vous êtes en charge de diverses tâches administratives - Vous gérez les...

  • Part-time Administrative Assistant

    vor 1 Woche

    Fribourg, Schweiz Full Stack Supply Co Vollzeit

    **The Company**: Full Stack Supply Co (FSSC) is a multi-brand group building a new era of outdoor sporting equipment brands that put people and the planet first. Independent brands Faction Skis, FW Apparel and United Shapes share a commitment to catalyze the outdoor industry through award-winning product design and forward-thinking omnichannel distribution...

  • Assistante Administrative 60-80%

    vor 1 Woche

    Fribourg, Schweiz S&you Vollzeit

    **A propos de nous**: - Synergie, groupe international RH présent en Suisse avec 6 agences Synergie : placement fixe et temporaire ainsi qu’un cabinet de recrutement romand pour les cadres, S&you. Au travers de nos équipes nous souhaitons créer avec vous une relation forte et transparente pour vous accompagner avant, pendant et après votre...

  • Assistante Technico-administrative D'exploitation

    vor 2 Wochen

    Fribourg, Schweiz Groupe E Switzerland Vollzeit

    Vous aimez les environnements techniques et les défis ? Vous êtes intéressé.e par le domaine des télécommunications et plus précisément de la fibre optique ? Vous êtes la personne que nous cherchons pour ftth fr, une co-entreprise de Groupe E, de l’Etat de Fribourg, de Gruyère Energie ainsi que d’IB-Murten, en qualité de: ***: **Assistante...

  • Administrative Assistant

    vor 1 Woche

    Fribourg, Schweiz PICTET Vollzeit

    **Your team**: Pictet’s Corporate Office is part of the Group’s Corporate Functions, which employs over 600 people. Its purpose is to support the Group and its leadership in achieving its strategic and governance-related goals.- In this role you will join our Corporate Office department and provide support to the Deputy Group Corporate Secretary and Head...

  • Remote Administrative Assistant

    vor 2 Wochen

    Fribourg, Schweiz ESS Education Vollzeit

    ESS Education in Fribourg is seeking a Remote Administrative Assistant for a part-time position. The role offers flexible hours with the possibility of full-time in the future. Only applicants currently residing in Switzerland will be considered. Tasks Assist with daily administrative tasks remotely. Schedule appointments and manage calendars. Handle digital...

  • Assistante Administrative Bâtiment 100%

    Vor 7 Tagen

    Fribourg, Schweiz Groupe PGN Vollzeit

    Nous recrutons pour l'un de nos clients une **assistante administrative** à **100% **au bénéfice **d'au moins une expérience **dans une entreprise du **bâtiment **en Suisse. Le poste se trouve à Genève. Votre mission: - accueil téléphonique et physique - gestion du planning de l'équipe d'intervention - gestion du courriers entrants et sortants -...

  • Assistante Administrative 50% Baubit

    vor 2 Wochen

    Fribourg, Schweiz PGN Group Vollzeit

    Critères de l'offre **L'entreprise**: Profinter Tertiaire Le Groupe PGN, une entreprise à l'esprit familial, dont les valeurs humaines sont centrées sur l'épanouissement personnel et la recherche d'excellence. L'ensemble de nos équipes agit au quotidien dans un seul et unique but : votre satisfaction. Spcécialisé dans les métiers du bâtiment et...

  • Administrative Assistant

    Vor 3 Tagen

    Fribourg, Schweiz EBU - European Broadcasting Union Vollzeit

    The EBU is seeking for an Administrative Assistant for 6 months at 20 %. **PRINCIPAL RESPONSIBILITIES OF THIS POSITION** The Administrative assistant uses independent judgment to provide timely and effective secretarial support to the Chief Financial & Administrative Officer. - Acts as the Travel Program Coordinator on-boarding new employees, managing...

  • Team Assistant

    vor 1 Woche

    Fribourg, Schweiz Experis Vollzeit

    **Team Assistant** Are you a Team Assistant or Coordinator with at least 5 years professional experience in support roles, preferably in an international and multicultural environment, and are you looking for an exciting new opportunity in a well known NGO? If so, please have a look at the following details: **Your role**: You resonsibilities will...

  • Assistante RH Et Administrative

    vor 1 Woche

    Fribourg, Schweiz DFS SA MORGAN Vollzeit

    **DESCRIPTION DE L'ENTREPRISE** Avec ses 6 marques de prêt-à-porter (Cache-Cache, Bréal, Bonobo, Morgan, Vib's et Caroll), 1 Milliard de CA à fin février 2021, 13000 collaborateurs et 2400 points de vente dans le monde, le Groupe Beaumanoir poursuit son développement et recrute pour son enseigne Morgan. Morgan est une marque de mode française née à...

  • Legal Assistant

    Vor 5 Tagen

    Fribourg, Schweiz Academic Work Vollzeit

    **About the role**: Our client is an international lawfirm based in Geneva. In order to strenghten their team, they are looking for a new legal assistant. You will join a small dynamic team focusing on arbitration. Joining a team of 6 people, you will be assisting the Senior Partner as well as one associate. Your tasks will be varied and you will have the...

  • Project Assistant

    Vor 2 Tagen

    Fribourg, Schweiz SimplyVision GmbH Vollzeit

    For our customer located in Zurich/Switzerland we are currently looking for a**:Project Assistant **(M/F/d)** **Tasks & Responsibilities** - Administrative tasks around onboarding and related processes - Administrative tasks about scheduling and protocolling - Support CRs management on a regular basis. Help administering a governance process (e.g. capture...

  • 1034 - Administrative Coordinator

    Vor 4 Tagen

    Fribourg, Schweiz Meggitt Vollzeit

    **1034 - Administrative Coordinator**: - Requisition ID: 106915- Business Unit: Engine Systems Fribourg (2200)- Location: Fribourg, FR, Switzerland, 1752Meggitt PLC est un groupe d'ingénierie mondial spécialisé dans les composants d'environnement extrêmes et sous-systèmes intelligents pour les marchés de l'aérospatiale, de la défense et de...

  • Administrative Assistant

    Vor 4 Tagen

    Fribourg, Schweiz SPC Quali-Services SA, placement de personnel Vollzeit

    **Votre mission**: - Utilisation des outils informatique Pack office - Création de tableaux - Contact téléphonique et organisation des plannings clients - Rapports et prise de renseignements - Missionner les sous-traitants après consultation des régions - Facturer les commandes après accord et enregistrer les factures reçues - Informer...

  • Executive Assistant

    Vor 3 Tagen

    Fribourg, Schweiz Zurich Gruppe Deutschland Vollzeit

    Zurich Global Ventures is a collection of companies within Zurich Insurance Group that is focused on providing global services and product offerings that go beyond traditional insurance. We aim to get closer to our customers by offering customized, proactive and digital experiences that empower individuals and businesses to be better prepared for the future....

  • Assistant(E) de Direction

    Vor 5 Tagen

    Fribourg, Schweiz Brodard Executive Search Vollzeit

    Description du poste - Pour notre client, une fiduciaire genevoise, nous recherchons un(e): **Assistant(e) de direction / personnel(le) FR-ANG** - 80% à 100%**Responsabilités**: - Partie Fiduciaire: - Gestion administrative du bureau - Gestion des sous-locataires du bureaux (liens avec les régies, baux, etc..) - Gestion de l'économat et des stock de...