Administrative Assistant

vor 19 Stunden

Fribourg, Schweiz JTI - Japan Tobacco International Vollzeit

We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for **the consumers to choose from**. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are** free to be themselves**, and they are given the opportunity to grow, travel and develop, **amazing things can happen**.

That’s why our employees, from around the world, choose to be a part of JTI.** It is why 83% of employees feel happy working at JTI.** And why we’ve been awarded **Global Top Employer status, nine years running**.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea.

**_ This is a temporary position for approximately 6 months with possibility to extend for 1 year._**

**Administrative Assistant (50%)**

**Position purpose**:
The Administrative Assistant will provide high quality proactive support to a global team of 18 members, based mainly in Geneva. You will manage the administrative tasks and ensure high-quality and timely support in a dynamic and fast-paced multicultural environment.

**What will you do - responsibilities**:

- Organizing team offsites
- Supporting with event management and logistics of various events
- Providing onsite support during meetings/events
- Managing calendars, finding common availabilities and coordinating among the team
- Organizing recurring meetings
- Setting-up mailbox lists, manage SharePoint accesses, creating B2B accounts
- Contributing to the internal and external portal by uploading/tagging, executing administrator’s tasks, etc.
- Admin tasks for onboarding new members in the team
- Create Purchase Requisitions, Purchase Orders, Goods Receipt

**Who are we looking for - requirements**:

- Minimum of 5 years of experience in a similar position
- Flexible, proactive and open-minded
- Collaborative and resourceful with a positive mindset
- Very good organizational skills
- Ability to work effectively under tight deadlines, whilst maintaining high standards of accuracy and attention to detail in all aspects of work
- Digitally savy with very good knowledge of the MS Office & SAP (Purchase Requisitions, Purchase Orders, Goods Receipt)
- Ability to adapt to new IT tools
- Excellent written and verbal communication skills in English, French as an assety
- Immediately available

**Recruitment process**:
Thank you very much for your interest in the role. You are welcome to apply.

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