Ea and Office Manager
Vor 3 Tagen
**EA & Office Manager**
**Overview**
We are looking for an experienced Executive Assistant & Office Manager to join a global Private Equity firm in their recently opened Zurich office.
The role will oversee all office and key admin functions across the Zurich office, provide administrative support to the local senior team and work closely with senior management on the administration of the Swiss office.
**Main responsibilities**
- Extensive diary management for senior members of the team
- Scheduling meetings, arranging logistics and arranging global business travel
- Managing expenses
- Supporting the creation of documents and materials in Word, PowerPoint and Excel
- Preparing and maintaining reports and general correspondence
- Arranging conferences and other major meetings across different time zones as well as supporting office based events
- Building a strong relationship with the other EAs across the regions
- Overseeing and supporting all administrative duties in the office and ensure that office is operating smoothly
- Greeting visitors, manage phone calls and correspondence
- Managing office supplies inventory, vendors and service providers
- Identifying opportunities for process and office management improvements, and design and implement new systems
- Coordinating internally and with third party service providers and local authorities as may be required from time to time This could include our insurers, auditors, accountants etc
- Ad hoc general administrative assistance
**Your skills**:
- 3+ years of experience as an Executive Assistant or in a comparable function with office management
- Excellent attention to detail
- Strong communication skills, both written and verbal
- Strong interpersonal skills, with a proven ability to develop strong working relationships across all levels and regions of the business
- Professional and discrete
- Proven experience of managing a busy work load with the ability to prioritise, strong organizational and time management skills
- Fluent in English and German
- Legal entity administration experience would be an advantage
- University degree or relevant role and industry experience
For this position, we can only consider Swiss nationals or professionals possessing a valid EU passport or an existing Swiss permit.
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
-
Zurich, Schweiz Signature Staff Vollzeit**A Ultra High Network Client is looking for a super assistant to support her and her partners busy commitments and lifestyles.** The role is a full time position with a minimum of 3 days mandatory in Gstaad to be able to successfully co-ordinate for this lovely client. Ideally the individual will be based nearby on the other days of the week, Zurich has...
-
Office Manager/ea 60-100%
Vor 3 Tagen
Zurich, Schweiz Pactum AG VollzeitZürich, Switzerland- Employee- FinancePactum is a FINMA-regulated asset manager based in Zurich. With a team of specialists, Pactum AG offers its clients and investors innovative investment and financing solutions. **Tasks**: **Areas of Responsibility** - Office and facility management - General team orientation - First point of contact external parties -...
-
Office Manager/ea 60-100%
Vor 3 Tagen
Zurich, Schweiz Pactum AG VollzeitPactum is a FINMA-regulated asset manager based in Zurich. With a team of specialists, Pactum AG offers its clients and investors innovative investment and financing solutions. Tasks Areas of Responsibility - Office and facility management - General team orientation - First point of contact external parties - Calendar management - Meeting and event...
-
Office Manager/ea 60-100%
vor 32 Minuten
Zurich, Schweiz Pactum AG VollzeitPactum is a FINMA-regulated asset manager based in Zurich. With a team of specialists, Pactum AG offers its clients and investors innovative investment and financing solutions. Tasks Areas of Responsibility - Office and facility management - General team orientation - First point of contact external parties - Calendar management - Meeting and event...
-
Office and Reception Manager
vor 2 Wochen
Zurich, Schweiz Novo Nordisk VollzeitAre you a master of organization and coordination? Do you thrive in a fast-paced environment? If so, we have the perfect opportunity for you! Novo Nordisk is seeking a skilled Office Manager to join our team and keep our office running like a well-oiled machine. **The Position** In this exciting opportunity, you will be handling large office invoices and...
-
Translation Manager
vor 7 Monaten
Zurich, Schweiz Communications Office UZH VollzeitCommunications Office UZH_ **Translation Manager** **60-80 % **:The University of Zurich (UZH) is an internationally renowned higher education institution and one of Europe's leading research universities. The Communications Office of the university is seeking a translation manager to support its English-language communication channels and manage and...
-
Office Manager
vor 8 Monaten
Zurich, Schweiz Tiger Recruitment Ltd Vollzeit**Office Manager** **Overview** We are looking for a German and English speaking Office Manager/ Assistant to ensure the smooth and efficient running of a busy office based in Central Zurich **Responsibilities**: - Assisting the busy office to run smoothly by helping to schedule appointments, meet & greet customers and ensure the working environment is...
-
Office Manager
vor 2 Wochen
Zurich, Schweiz FELFEL AG VollzeitStart: by arrangement Pensum: 100% Location: Zürich Wiedikon **ABOUT US** FELFEL is a family-owned, multi award winning company that has been revolutionizing the way people eat at the office within Switzerland since 2014. With FELFEL fridges, employees enjoy sustainable and healthy food every day, with an ever changing seasonal menu. In 2021 we also...
-
Office Manager and Executive Assistant
Vor 6 Tagen
Zurich, Schweiz UNISERS VollzeitWe are looking for a service-oriented generalist who is keen to tackle a wide range of administrative tasks and office procedures that support our friendly and dynamic work environment at UNISERS, while ensuring high levels of organizational effectiveness, communication, and safety. You will report to the Chief of Staff and support the COO and CEO directly...
-
Office Manager
vor 7 Monaten
Zurich, Schweiz FE fundinfo Vollzeit**FE fundinfo** is a global leader in investment fund data and technology. We are proud of our vast, diverse, and highly skilled team, who help to make our industry Better Connected and Better Informed. Our HR & Office Management function centralises around the safety, development and engagement of our People across all of our office locations. We define...
-
Office Manager
vor 7 Monaten
Zurich, Schweiz Sygnum Vollzeit**About Us** Sygnum is the world’s first bank for digital assets, founded in Switzerland and Singapore, and operating globally. We make digital assets bankable, secure, and convenient, empowering our clients to invest in the digital asset economy with complete trust. Sygnum’s diverse and talented team of banking, investment and DLT (Distributed Ledger...
-
Assistant Manager Itcs
vor 7 Monaten
Zurich, Schweiz Regional Office - EAME VollzeitSummary **We open doors.** **At Hyatt, there’s a home for every stage of your career.** We nurture curiosity, helping you to learn new skills that support your personal and professional development. Chart your own journey by venturing into new roles, different brands and international opportunities. Here, doors are meant to be opened and horizons...
-
Office & Event Manager
vor 2 Wochen
Zurich, Schweiz Sixsentix Vollzeit**About us**: Sixsentix is a leading provider of software testing services and visual analytics and reporting solutions for DevOps, helping enterprises to accelerate their software delivery. Everyone says it, we live it: we are agile! If you like diversity and an international environment, then look no further! Sixsentix currently employs consultants in...
-
Office Manager
vor 7 Monaten
Zurich, Schweiz Crypto Finance AG VollzeitThe Crypto Finance Group - comprising two FINMA-regulated financial institutions and part of Deutsche Börse Group - offers professional digital asset solutions. This includes one of the first FINMA-approved securities firms with 24/7 brokerage services, custody, infrastructure, and tokenisation solutions for financial institutions, as well as the first...
-
Regional Sales Manager, Dach
vor 7 Monaten
Zurich, Schweiz Radware Bot Manager VollzeitRegional Sales Manager, DACH - Switzerland - (2400003D) Regional Sales Manager, DACH - Switzerland Radware is looking for a Regional Sales Manager in DACH to engage Radware within key Enterprise industries. To define and represent the enhanced Radware proposition to defined players in this market segment and to aggressively grow Radware’s market share...
-
International Account Manager
Vor 3 Tagen
Zurich, Schweiz BOX OFFICE AGENCY VollzeitBOX OFFICE AGENCY a consulting agency (based in Paris) is looking for one of his client based in switzerland in Zurich: a global creative agency for advertising, with a wordwide implementation, PR, branding and all types of classic and digital communication.. A specialized health team consisting of several account managers, medical writers, PR and digital...
-
Manager Office Administration and Projects
vor 7 Monaten
Zurich, Schweiz Digital Realty Vollzeit**Your Role** The Manager of Office Administration & Projects is responsible for spearheading initiatives to cultivate a culture of continuous improvement within the organization. This involves coordinating strategic programs and projects, optimizing internal processes, and implementing cutting-edge business and administration support systems. The role also...
-
Office Manager
Vor 2 Tagen
Zurich, Schweiz Tiger Recruitment Ltd Vollzeit**Office Manager - EN / DE - 60-80%** **Overview** We are looking for an Office Manager to oversee the day to day running of the Zurich office of an international provider to the Technology industry. The role will be based in Zurich and has a workload of 60-80% **Main responsibilities** - Supporting the Management team with all Administrative tasks...
-
Office Manager
vor 7 Monaten
Zurich, Schweiz Boston Dynamics AI Institute Vollzeit**Our Mission** Our mission is to solve the most important and fundamental challenges in AI and Robotics to enable future generations of intelligent machines that will help us all live better lives. The AI Institute is seeking a self-motivated, organized and energetic professional, with superb interpersonal skills for our new office in Zurich. To succeed...
-
Executive Assistant and Office Manager
vor 2 Wochen
Zurich, Schweiz Avrios International AG VollzeitWe’re looking for an experienced, extremely detail-oriented administrative professional in a high-visibility role, who will work closely with our CEO. As Executive Assistant, you will provide administrative and operational support to our leadership team. This role focuses on administrative support, external event coordination, project management, and...