Office Manager/ea 60-100%

vor 3 Wochen

Zurich, Schweiz Pactum AG Vollzeit

Pactum is a FINMA-regulated asset manager based in Zurich. With a team of specialists, Pactum AG offers its clients and investors innovative investment and financing solutions.

Tasks

Areas of Responsibility
- Office and facility management
- General team orientation
- First point of contact external parties
- Calendar management
- Meeting and event coordination
- Expense process
- Shareholders and board members correspondence
- First point of contact HR matters
- On-boarding new hires

Duties
- Perform administrative duties for Chairman and management team
- Oversee Chairman and management team routines incl. organization of strategic workshops and team offsites
- Lead E-mail handling/filtering for Chairman
- Travel arrangements in accordance with company policy
- Handle and approve company expenses in timely manner and in accordance with company policy
- Coordinate organization of (advisory-) board and shareholders meetings
- Screen/direct phone calls and distribute post mail/correspondence
- Handle administrative coordination of invoices/credit card
- Ensure ESG for office management
- Coordinate recruitment process for all functions

You are characterized by your initiative and your customer-oriented thinking and acting as well as your motivation and the ability to grasp facts quickly. You have a networked way of thinking and are a self starter with a flexible personality. In hectic situations, you keep a cool head and act in a solution
- and customer-oriented manner. Thanks to your preparatory work, our team is well prepared for meetings and can focus on decision-making issues while you take care of the administrative workaround.

**Requirements**:

- Completed vocational school, EFZ- or Para-Legal.
- Impeccable knowledge of Swiss German, German and English, both written and spoken; other language skills would be an advantage.
- Very good knowledge of MS-Office 2016/365.

You have sound professional experience in a similar function. Ideally, you have already completed the advanced training as an executive assistant or are still in advanced training. As a communicative, open-minded and yet absolutely discreet sparring partner|in, you act in a highly professional manner at all hierarchical levels. You are extremely strong in organization, IT-skilled and absolutely independent.

**Benefits**:
\- Strongly growing company

\- Experienced and helpful team

\- Great variety of tasks and responsibility

\- Flexible working hours

\- Attractive compensation package

This unusual position offers you an exciting mix of board and management tasks with a lot of personal responsibility. You can also actively contribute to positive team building.

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