Office Administrative Assistant

Vor 3 Tagen

Schaffhausen, Schweiz ABBVIE Vollzeit

**About AbbVie**

Pharmacyclics is committed to the development and commercialization of novel therapies intended to improve the quality and duration of life and to resolve serious unmet medical needs for cancer patients. Pharmacyclics is a wholly-owned subsidiary of AbbVie (NYSE:ABBV), a global, research-based biopharmaceutical company. Oncology is a key therapeutic area for AbbVie, with a portfolio consisting of three marketed products and a pipeline containing multiple promising new molecules that are being studied in more than 200 clinical trials for over 20 different types of cancer. Together, we are striving to outsmart cancer.

**Key Accountabilities/Core Job Responsibilities**
- Perform general clerical duties and provide assistance to all staff when required.
- Answer, screen, and route telephone calls in a professional and timely manner.
- Review and distribute daily internal/external correspondence; filing or forwarding all incoming invoices, authority and legal requests, bank statements etc.
- Maintain office and cafeteria supplies inventory and place orders when required.
- Ensure the operation of office equipment by completing preventive maintenance requirements and calling for repairs when necessary.
- Organization and coordination of internal/external meetings; providing support in meeting and greeting visitors, preparing and distributing agendas and other meeting materials, providing accurate logistics information, preparing meeting rooms and visitor badges, etc.
- End-to-end management and coordination of corporate events.
- Fulfill the Process Expert (PE) role for the organization, which includes amongst others entering purchase and contract requests and providing invoice approvals in the financial systems as well as maintaining appropriate files and records
- Serve as back-up to other support staff as needed.
- Perform ad-hoc tasks as assigned by the line manager.

**Education/Qualifications**
- High School diploma or equivalent.
- 1-2 years of administrative assistant related experience, or equivalent combination of education and experience.
- Excellent verbal and written communication skills in English and German.
- Advanced knowledge of MS Office and ability to familiarize with new systems.
- Quick learner and self-starter, able to operate at a high level with general instructions.
- Strong coordination, prioritization, and time management skills.
- Team-oriented, with a can-do attitude and desire to contribute productively.
- Proactive approach; identifies and resolves issues proactively.
- Open to suggestions and innovations for improvement.
- Professional demeanor and ability to maintain confidentiality.

**Equal Employment Opportunity

  • Administrative Assistant

    vor 3 Monaten

    Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    **JOB SUMMARY**: As an Admin Assistant for the legal team at Ascent, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation. If you’re looking for a role where you can grow professionally...

  • Administrative Assistant

    vor 2 Monaten

    Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    JOB SUMMARY: As an Admin Assistant for the legal team at Ascent, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation. If you’re looking for a role where you can grow professionally...

  • Administrative Support-exec

    vor 4 Monaten

    Schaffhausen, Schweiz TE Connectivity Vollzeit

    TE’s Industrial Business Unit is looking for a highly motivated Executive Assistant providing high-level direct administrative support to the SVP & GM of Industrial. This individual plays a central role in supporting the Executive Leadership of the Industrial BU. Success in this position requires a proactive approach to anticipating and meeting the needs...

  • Legal Team Assistant

    vor 4 Monaten

    Schaffhausen, Schweiz Ascent Health Services Switzerland Vollzeit

    **JOB SUMMARY**: As a Legal Team Assistant at Ascent, you will play a key role in supporting our legal team and Executive Assistant. In this full-time, on-site position, you will handle a wide range of administrative tasks, from event coordination to managing legal documentation. If you’re looking for a role where you can grow professionally while...

  • Management Assistant

    vor 21 Stunden

    Schaffhausen, Schweiz Urban Games GmbH Vollzeit

    Urban Games is an independent and highly-successful video game development company focused on simulation and management games. Urban Games’ third video game title, Transport Fever 2, was released with great success in late 2019 and enables the company to continue growing. Urban Games offers the current twenty employees the opportunity to work on unique...

  • Management Assistant

    Vor 6 Tagen

    Kanton Schaffhausen, Schweiz Urban Games Vollzeit

    **Company**: Urban Games GmbH **Start date**: as per agreement **Employment**: 100% or as per agreement Urban Games is an independent and highly-successful video game development company focused on simulation and management games. Urban Games’ third video game title, Transport Fever 2, was released with great success in late 2019 and enables the company...

  • Executive Administrative Support

    vor 2 Wochen

    Schaffhausen, Schweiz TE Connectivity Vollzeit

    TE Connectivity's Administrative Support Teams are responsible for office administration and daily clerical duties including basic schedule planning, travel arrangements, documentation, and file maintenance. Other responsibilities include scheduling conferences/meeting rooms and responding to general inquiries. They create and maintain office documentation...

  • Executive Administrative Support

    vor 2 Wochen

    Schaffhausen, Schweiz TE Connectivity Corporation Vollzeit

    Select how often (in days) to receive an alert:Executive Administrative Support (m/f/d)At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.Job OverviewTE Connectivity's Administrative Support Teams are responsible for office administration and daily...

  • Executive Administrative Support

    Vor 5 Tagen

    Schaffhausen, Schweiz TE Connectivity Corporation Vollzeit

    Select how often (in days) to receive an alert:Executive Administrative Support (m/f/d)At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.Job OverviewTE Connectivity's Administrative Support Teams are responsible for office administration and daily...

  • Executive Administrative Support

    Vor 7 Tagen

    Schaffhausen, Schweiz TE Connectivity Solutions GmbH Vollzeit

    Executive Administrative Support (m/f/d)At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.Job OverviewTE Connectivity's Administrative Support Teams are responsible for office administration and daily clerical duties including basic schedule planning,...

  • Fachabteilungsleiter/in mit administrativer Schwerpunkt

    Vor 5 Tagen

    Schaffhausen, Schaffhausen, Schweiz Privatklinik Belair Schaffhausen Vollzeit

    Wir suchen eine engagierte Fachabteilungsleiterin/-mann, die sich für die administrative Seite unseres kleinen Teams begeistern kann. Beschreibung der PositionAls wichtiger Teil unseres kleinen Teams unterstützen Sie die Geschäftsleitung in allen administrativen und organisatorischen Belangen. Dazu gehören unter anderem:Die Vorbereitung und...

  • Assistentin HR

    vor 7 Monaten

    Schaffhausen, Schweiz Flexsis Vollzeit

    **EINFÜHRUNG**: Unser Beruf und unsere Leidenschaft «HR-Management». Flexsis AG ist ein eigenständiges Unternehmen der Interiman Group SA mit über 140 Mitarbeitenden, die an 47 Standorten in der Deutschschweiz ein komplettes Programm von Dienstleistungen im Bereich Human Resources anbieten. Für unsere Mandantin in **Schaffhausen** rekrutieren...

  • Executive Administrative Support

    vor 2 Wochen

    Schaffhausen, Schweiz TE Connectivity Vollzeit

    At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.Job OverviewTE Connectivity's Administrative Support Teams are responsible for office administration and daily clerical duties including basic schedule planning, travel arrangements, documentation, and...

  • Office Manager

    vor 7 Monaten

    Schaffhausen, Schweiz Aptiv plc Vollzeit

    With Aptiv's newly opened Schaffhausen, Switzerland office, you'll be one of 200,000 sharpest minds generating over $17 billion in revenue each year across 48 countries. Through our deep domain expertise, we enable customers to transition to software-defined vehicles with electrified and intelligently connected architectures. Join us as one of our founding...

  • Executive Assistant to President Emea

    vor 7 Monaten

    Schaffhausen, Schweiz Aptiv plc Vollzeit

    **Help shape the future of mobility **_.With Aptiv's newly opened Schaffhausen, Switzerland office, you'll be one of 200,000 sharpest minds generating over $17 billion in revenue each year across 48 countries. Through our deep domain expertise, we enable customers to transition to software-defined vehicles with electrified and intelligently connected...

  • Executive Assistant to President Emea

    vor 7 Monaten

    Schaffhausen, Schweiz Aptiv plc Vollzeit

    **Help shape the future of mobility **_.With Aptiv's newly opened Schaffhausen, Switzerland office, you'll be one of 200,000 sharpest minds generating over $17 billion in revenue each year across 48 countries. Through our deep domain expertise, we enable customers to transition to software-defined vehicles with electrified and intelligently connected...

  • Executive Assistant

    Vor 6 Tagen

    Schaffhausen, Schweiz TE Connectivity Vollzeit

    TE Connectivity's Administrative Support Teams are responsible in a global work environment for office administration and daily clerical duties including schedule planning, making travel arrangements, preparing expense reports and file maintenance. Other responsibilities include scheduling and organizing internal/ external conferences/meetings, responding to...

  • Assistant Front Office

    vor 7 Monaten

    Schaffhausen, Schweiz Vienna House Zur Bleiche Schaffhausen Vollzeit

    Empfang / Rezeption Reservierung Das Hotel Vienna House by Wyndham Zur Bleiche Schaffhausen liegt zentral zum Hauptbahnhof und der idyllischen Altstadt. Das architektonisch interessante Areal spielt mit der Geschichte der Bleiche, einem Platz, der historisch der Allgemeinheit diente. Es ist ein zeitgeistiges Hotel mit 130 modern eingerichteten Hotelzimmern...

  • Executive Assistant

    vor 1 Monat

    Schaffhausen, Schweiz Savvy Telematic Systems AG Vollzeit

    Werde Teil von SAVVY! Aktuell suchen wir zur Verstärkung unseres Verwaltungsteams eine/nArt der Anstellung: Teilzeit (60-80%), FestanstellungDu wünschst Dir eine spannende berufliche Herausforderung, in der du Deine ausgeprägte Leidenschaft für Zahlen, Reports und KPIs sinnvoll einsetzen und weiter entfalten kannst?Wir als SAVVY Telematic Systems AG...

  • Vertrauenswürdige Assistenz für Office- und Managementaufgaben

    vor 3 Wochen

    Schaffhausen, Schaffhausen, Schweiz Gi Group SA Vollzeit

    Suchen Sie nach einer herausfordernden Rolle in einem dynamischen Team? Gi Group SA bietet eine interessante Gelegenheit als Direktionsassistentin 80.ÜberblickWir sind ein globales Ökosystem für Personaldienstleistungen und Beratung, das die Entwicklung des Arbeitsmarktes unterstützt und dazu beiträgt, das Leben von Menschen in 37 Ländern auf der...