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Data Entry Assistant

vor 4 Wochen

Geneve, Schweiz World Health Organization Vollzeit

**Grade***: G5

**Contractual Arrangement***: Temporary appointment under Staff Rule 420.4

**Contract Duration (Years, Months, Days)***: 12 months

**Job Posting***: Jun 28, 2023, 1:43:23 PM

**Closing Date***: Jul 19, 2023, 4:59:00 PM

**Primary Location***: Switzerland-Geneva

**Organization***: HQ/SHO Strategic Health Operations WRE

**Schedule***: Full-time

**OBJECTIVES OF THE PROGRAMME**:
The HQ Operations Support & Logistics team (OSL) is part of Strategic Health Operations (SHO), division of Emergency Response (WRE), WHO Health Emergencies Programme (WHE). The mission of WHE is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The objective of the Strategic Health Operations Department is to ensure the establishment of strong emergency management system at all three levels of the Organization (based on incident management), implementation of operations and services according to agreed standards, and availability of a strong logistics and operational support capacity. The Department prioritizes support to the most vulnerable and low capacity countries.

***DESCRIPTION OF DUTIES**:

- Manage the data entry of incoming and outcoming products in OSL warehouses into WHO ERP (GSM) inventory system (GIMS) to capture a high degree of essential data including; the item code, description, quantity, batch, expiry, lot number allow for proper tracking and space management.
- Perform appropriate correction if required in collaboration with BOS/OSS/AMG team and provide complete set of documents to support the required correction.
- Oversee the appropriate documentation amendment required by the warehouses team to enable pick and pack activities.
- Maintain an internal tracking database to monitor the status of all instruction shared with the warehouse team though OPR (Order Preparation Requests).
- Ensure that a correct funds recovery process is triggered by instructing AES team with final version of OPR, ensuring completion of all mandatory information, including PTEAO and detail of cost recovery requirement.
- Perform administrative task in relation to stockpile management such as drafting of routine correspondence, drafting of Memorandum, initiation of GSM obligating document (LoA, GES ) and Purchase requisition.
- Monitor and report regularly to the emergency team, drawing their attention to needs, gaps and problems, and proposing remedial actions.
- Perform other related duties as required or instructed, including providing support to other areas of work as assigned.

***REQUIRED QUALIFICATIONS**:
**Education**:
**Essential**: Completion of secondary school education or equivalent.

**Experience**:
**Essential**: At least 5 years of relevant experience in warehouse, stockpile tracking and/or management, or other experience directly relevant to this position.
**Desirable**: Relevant experience in WHO or another UN agency. Experience in Oracle-based or other ERP systems. Experience in managing stockpiling of health commodities.

**Skills**:

- Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages.
- The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training.

**WHO Competencies**:
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

**Use of Language Skills**:
**Essential**: Expert knowledge of English.
**Desirable**: Intermediate knowledge of French.

**REMUNERATION**:
**ADDITIONAL INFORMATION**:

- This vacancy notice may be used to fill other similar positions at the same grade level
- A written test may be used as a form of screening.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

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