Programme Management Assistant
Vor 2 Tagen
This position is located in the Housing and Land Management Unit (HLMU) of the Forests, Land and Housing Division (FLHD) of the United Nations Economic Commission of Europe (UNECE) based in Geneva, Switzerland. The incumbent will report directly to the P3, Programme Management Officer, and will be under the overall supervision of the P4,Secretary of the Committee on Urban Development, HLMU.
The G5, Programme Management Assistant will provide support to the technical cooperation project "Enhancing urban planning in the cities of Kharkiv and Mykolaiv in Ukraine by supporting the implementation of the new master plans and facilitating investments in sustainable urban infrastructure". This project aims to strengthen national, regional and local capacities in Ukraine to plan sustainable urban development solutions following a balanced, evidence based approach. The Programme Management Assistant will also provide support for the United Nations Development Account project “Supporting member states in urban economic resilience building for inclusive responses and recovery regarding natural, man-made disasters, climate change, internal and external shocks ”.
**Responsibilities**:
Within delegated authority, the programme assistant will be responsible for the following duties:
- Assists in the coordination of programme/project planning and preparation work for projects such as “Enhancing urban planning in the cities of Kharkiv and Mykolaiv in Ukraine by supporting to the implementation of the new master plans and facilitating investments in sustainable urban infrastructure” and “Supporting member states in urban economic resilience building for inclusive responses and recovery regarding natural, man-made disasters, climate change, internal and external shocks”; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
- Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
- Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
- Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Organizes in-person, hybrid, and virtual meetings and conferences, workshops, and provides technical support for meetings and conferences, as needed; assists in the provision of logistics for meetings, conferences and other events, liaising with all relevant stakeholders with whom the meetings will be organized (experts, local governments and civil society representatives, other);
- Performs other duties as assigned.
Competencies
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required.
Work Experience
At least five years of experience in programme or project administration, technical cooperation, or related area is required.
At least two years of experience in servicing meetings, conferences and organizing in-person, online and hybrid events is desirable.
Languages
English and French are the working languages of the United Nations Secretariat and Russian is a working language of ECE. For the position advertised, fluency in English is required.
Assessment
Special Notice
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and incl
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