Programme Management Assistant
vor 5 Monaten
This position is located in the Environment and Multi-domain Statistics Section of the Statistical Division of the Economic Commission for Europe, based in Geneva Switzerland.
The incumbent works under the direct supervision of the P5, Chief of Section, and is under the overall supervision of the D1, Chief of Service.
**Responsibilities**:
Within limits of delegated authority, the Programme Assistant is responsible for the following duties:
- Provides assistance in support of planning and implementation of activities and processes for the statistical programme in the area of environment and multi-domain statistics and the Conference of European Statisticians;
- Organizes and services online and in-person meetings, including preparation of official documents, processing travel for meeting participants and making visa and security arrangements, as well as, acting as technical moderator during online meetings.
- Researches, compiles, analyses, summarizes, and presents basic information/data on topics related to statistics for SDGs and the environment.
- Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
- Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.
- Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Drafts correspondence and communications related to all aspects of the work programme, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Provides input to communication activities of the Division; prepares brochures, leaflets, content of web pages, ensures their publishing through the technical and organizational procedures put in place; liaises with different UN services as required;
- Designs and prepares layout, and formats publications and official documents, coordinates review, clearance and submission process, liaising with different UN services as required.
- Creates and manages the content of the Section’s webpages.
- Provides guidance and training to new/junior staff.
- Performs other duties as assigned.
Competencies
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informe
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