Information Management Assistant

vor 5 Monaten

Geneve, Schweiz United Nations Vollzeit

This position is located in the General Administrative Services Section in the Programme Support and Management Service in OHCHR, Geneva. The Information Management Assistant reports to the Information Management Officer (Records & Archives).

**Responsibilities**:
Within delegated authority, the Information Management Assistant will be responsible for the following duties:
Archives and Records Management
- Undertakes basic records management’s system’s administration duties.
- Conducts end-user training relating to standard electronic record keeping system in OHCHR.
- Registers incoming and outgoing records in electronic record keeping system.
- Participates in records management projects, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to non-current storage.
- Assists in accessioning, disposition, description, and database updating activities as they relate to Section’s records-related projects.
- Performs clearinghouse functions concerning maintenance of accession, disposal and location elements of the Section database.
- Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzes retention schedules and precedents in support of disposition decisions.
- Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities.
- Oversees internal records retrieval, loan, and reproduction and staff clearance operations.
- Supports external reference services by drafting routine responses to enquiries, including records reproduction transmittals, for approval of Unit Chief.
- Participates in maintaining the Section’s reference database.

Documents
- Liaises with document processing services with respect to preparation, reproduction and distribution of documents and publications.
- Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
- Provides document delivery services as required.

General
- Conducts research as requested by more senior staff.
- Provides relevant technical support to users of information services.
- Provides administrative support for the Unit and Section Chiefs and undertakes other duties as assigned.

Competencies

PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience

Experience in client support servicing is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English or French is required and knowledge of the other is also required. Knowledge of Spanish or Russian is desirable.

Assessment

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE FOR THREE (3) MONTHS.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary

  • Information Systems Assistant

    vor 5 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the United Nations Office at Geneva (UNOG), Division of Administration (DoA), Information and Communication Technology Service (ICTS), Service Delivery Unit. The incumbent will report to the chief of the Hosting Team within the Service Delivery Unit. The incumbent is expected to work primarily on site. **Responsibilities**: ...

  • Management Assistant

    vor 5 Monaten

    Geneve, Schweiz Boston Consulting Group Vollzeit

    **WHAT YOU'LL DO**: - Proactive calendar management, including internal and external meeting coordination for up to 10 senior consultants - Planning of complex international travel arrangements (e.g. visa, hotel, flights) - Administrative tasks (e.g. time and expense reports) - Event management and conference planning - Correspondence support (e.g....

  • Assistant Relationship Manager

    vor 5 Monaten

    Geneve, Schweiz Albedis Vollzeit

    **INTRODUCTION**: FOR OUR CLIENT, A LEADING PRIVATE BANK, WE ARE SEEKING AN **ASSISTANT RELATIONSHIP MANAGER - WEALTH MANAGEMENT** POSITION BASED IN **GENEVA** **ASSIGNMENT DESCRIPTION**: - Execute **clients' instructions** accurately and timely, including transfers, trades, information requests, etc - Assist with **account opening **and KYC review for...

  • Administrative Assistant

    vor 5 Monaten

    Geneve, Schweiz Data Conversion Service SA Vollzeit

    Become the Administrative assistant of our client and provide a smooth service in this international environment. As a Administrative Assistant, you will be the main person of contact for the daily management with special emphasis on information, communication, and organizational services. You will: - Act as a first line support concerning all kind of...

  • Public Information Assistant

    vor 5 Monaten

    Geneve, Schweiz United Nations Vollzeit

    The United Nations Environment Programme is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The position is located in the...

  • Programme Management Assistant

    vor 5 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR) in the Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Geneva. The incumbent will work under the overall guidance of the Chief of ERS and direct supervision of the Coordinator of the Programme Support Unit...

  • Assistant Project Management Team Member

    vor 5 Monaten

    Geneve, Schweiz IWG Vollzeit

    **REGUS GROWSGROW WITH US.**: ***In more than 3’000 locations in 120 countries and over 900 cities worldwide, business partners and companies from all industries can work in our business centers - wherever, however, or whenever they want.** **In Switzerland, Regus operates over 50 business centers in 15 cities.** ***Why Regus?**: **Service in an inspiring...

  • Assistant Relationship Manager Intermediairies

    vor 5 Monaten

    Geneve, Schweiz Julius Baer Vollzeit

    At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. The Assistant supports the Team and the Relationship Managers (RMs) with all Intermediaries and end-client requests on...

  • Programme Management Assistant

    vor 5 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Sustainable Human Development Section (SHDS) in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the United Nations Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent will work under the direct supervision of the Chief of...

  • Programme Management Assistant

    vor 7 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Coordination, Information and Communication Unit (CICU) in Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) within the United Nations Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The Incumbent will work under the general supervision of...

  • Executive Assistant Engl/french

    vor 5 Monaten

    Geneve, Schweiz LS Partners Vollzeit

    We are looking for an Executive Assistant to join the management team of a Family Office. In this role, you will work closely with the management to ensure the effective and smooth handling of the daily activities of the office. - Main Responsibilities:_ - ** Administrative Support**: Provide comprehensive administrative assistance, including managing phone...

  • Executive Assistant

    vor 5 Monaten

    Geneve, Schweiz Interiman Vollzeit

    **INTRODUCTION**: For one of our clients, a company renowned in finance, we are looking for an: **Executive Assistant** For a temporary position, 100% **DESCRIPTION DE LA MISSION**: - Follow-up on agenda and meeting requests ; - Prepare internal and external meeting (meeting request, meeting room, preparatory documents) and manage follow-ups ; - Prepare...

  • Programme Management Assistant

    vor 5 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent works under the general supervision of the Chief of SPB, and the direct supervision of the Unit...

  • Programme Management Assistant

    vor 5 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Environment and Multi-domain Statistics Section of the Statistical Division of the Economic Commission for Europe, based in Geneva Switzerland. The incumbent works under the direct supervision of the P5, Chief of Section, and is under the overall supervision of the D1, Chief of Service. **Responsibilities**: Within limits...

  • Executive Assistant

    vor 7 Monaten

    Geneve, Schweiz LS Partners Vollzeit

    Executive Assistant to Sr Managers **Responsibilities**: - Provide proactive support. - Liaise with internal departments and external parties as needed. - Organize and coordinate business trips both in Switzerland and abroad. - Arrange internal and external meetings, ensuring seamless coordination. - Prepare presentations, reports, and other supporting...

  • Administrative Assistant

    vor 5 Monaten

    Geneve, Schweiz Robert Half Vollzeit

    Vacancy: Administrative Assistant (H/F/X) - We are looking for an Administrative Assistant (H/F/X)for our client, an international company in Geneva, to join its vibrant team for a permanent role: The position is a direct permanent position with our customer. The support and placement as well as all of our other services are free of charge for you as an...

  • Administrative Assistant

    vor 7 Monaten

    Geneve, Schweiz OKOIOS Vollzeit

    OKOIOS is a Swiss IT Service provider, specialized in IT & Business Solutions. In a fast-paced environment, continuous development and agile paths are at the heart of successful organisations. Navigating in such territories requires an innovative and reliable partner equipped for all conditions. OKOIOS is all about putting the skillset of our employees in...

  • Business Assistant

    vor 5 Monaten

    Geneve, Schweiz Experis Vollzeit

    **Business Assistant** Experis IT Switzerland is currently on the search for a Business Assistant to join one of their clients, a multinational FMCG company, based in Geneva. **Your role will involve: - ** - Tracking and monitoring budgets. Flags over / under-spending to management attention - Basic admin (expense, travel, mail, phone calls management)...

  • Private Banker Assistant

    vor 5 Monaten

    Geneve, Schweiz Lombard Odier & Cie Vollzeit

    A career at the Lombard Odier Group is something to be proud of. Our mission is to protect and grow our clients’ wealth - but not by any means necessary. Sustainability is at the heart of everything we do and we treat our clients’ wealth as if it were our own. We protect our clients’ assets for the long-term using expertise and innovation, all...

  • Programme Management Assistant

    vor 5 Monaten

    Geneve, Schweiz United Nations Vollzeit

    The post is located in the United Nations Road Safety Trust Fund (UNRSF) secretariat, hosted by the United Nations Economic Commission for Europe (UNECE) in Geneva, Switzerland. The UNRSF helps to strengthen road safety management capacity at the national and local levels, and unlock sustainable sources of domestic road safety financing in low and...