Information Management Assistant

vor 3 Wochen

Geneve, Schweiz United Nations Vollzeit

This position is located in the General Administrative Services Section in the Programme Support and Management Service in OHCHR, Geneva. The Information Management Assistant reports to the Information Management Officer (Records & Archives).

**Responsibilities**:
Within delegated authority, the Information Management Assistant will be responsible for the following duties:
Archives and Records Management
- Undertakes basic records management’s system’s administration duties.
- Conducts end-user training relating to standard electronic record keeping system in OHCHR.
- Registers incoming and outgoing records in electronic record keeping system.
- Participates in records management projects, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to non-current storage.
- Assists in accessioning, disposition, description, and database updating activities as they relate to Section’s records-related projects.
- Performs clearinghouse functions concerning maintenance of accession, disposal and location elements of the Section database.
- Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzes retention schedules and precedents in support of disposition decisions.
- Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities.
- Oversees internal records retrieval, loan, and reproduction and staff clearance operations.
- Supports external reference services by drafting routine responses to enquiries, including records reproduction transmittals, for approval of Unit Chief.
- Participates in maintaining the Section’s reference database.

Documents
- Liaises with document processing services with respect to preparation, reproduction and distribution of documents and publications.
- Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
- Provides document delivery services as required.

General
- Conducts research as requested by more senior staff.
- Provides relevant technical support to users of information services.
- Provides administrative support for the Unit and Section Chiefs and undertakes other duties as assigned.

Competencies

PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience

Experience in client support servicing is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English or French is required and knowledge of the other is also required. Knowledge of Spanish or Russian is desirable.

Assessment

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE FOR THREE (3) MONTHS.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary

  • Information Management Coordinator

    Vor 4 Tagen

    Geneve, Schweiz ICRC Vollzeit

    **What we do**: The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our...

  • Public Information Assistant

    Vor 4 Tagen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232486 **Job Network** : Public Information and Conference Management **Job Family** : Public Information **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : Department of Global Communication Geneva **Date Posted** : Jun 19, 2024 **Deadline** : Jul...

  • Information Management Assistant

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The Independent Investigative Mechanism for Myanmar (IIMM) was established by the Human Rights Council in its resolution 39/2, adopted on 27 September 2018. The creation of the Mechanism was welcomed by the General Assembly in its resolution 73/264, adopted on 22 December 2018. The position is located in Geneva, Switzerland, within the Collection, Analysis...

  • Information Management Assistant

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in Records Management Team under the General Administrative Services Section, Programme Support and Management Service Office of the High Commissioner for Human Rights (OHCHR) Geneva. The incumbent will report to the Records Management Officer under the supervision of the Chief of General Administrative Services...

  • Information Management Coordinator

    vor 3 Wochen

    Geneve, Schweiz ICRC Vollzeit

    **Requisition ID**: 20636 **Region**: Europe (HQ) **Contract type**: Open-ended contract Reports to (role) Head of Information Governance unit in Geneva Purpose The Information Management Coordinator (IMCo) is responsible for both the technical and strategic coordination of information management (IM) at one or several Department level. They ensure the...

  • Public Information Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 221229 **Job Network** : Information et gestion des conférences **Job Family** : Information **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : Department of Global Communication Geneva **Date Posted** : Nov 12, 2023 **Deadline** : Dec 15,...

  • Information Systems Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the United Nations Office at Geneva (UNOG), Division of Administration (DoA), Information and Communication Technology Service (ICTS), Service Delivery Unit. The incumbent will report to the chief of the Hosting Team within the Service Delivery Unit. The incumbent is expected to work primarily on site. **Responsibilities**: ...

  • Documents Management Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Arabic Translation Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The Incumbent reports to the Chief of Section. **Responsibilities**: Under the supervision of the Chief, Arabic Translation Section, the Documents Management Assistant will be...

  • Management Assistant

    Vor 7 Tagen

    Geneve, Schweiz Boston Consulting Group Vollzeit

    **WHAT YOU'LL DO**: - Proactive calendar management, including internal and external meeting coordination for up to 10 senior consultants - Planning of complex international travel arrangements (e.g. visa, hotel, flights) - Administrative tasks (e.g. time and expense reports) - Event management and conference planning - Correspondence support (e.g....

  • Assistant, Grant Management Directorate

    Vor 4 Tagen

    Geneve, Schweiz The Global Fund Vollzeit

    The Assistant, Grant Management Directorate Support team (also known as GMD Front Office), contributes to the delivery of the primary business of the Global Fund: grant management through provision of executive high level administrative support to the Grant Management Division directorate team. The range of the work requires the incumbent to be knowledgeable...

  • Assistant Relationship Manager

    vor 2 Wochen

    Geneve, Schweiz Albedis Vollzeit

    **INTRODUCTION**: FOR OUR CLIENT, A LEADING PRIVATE BANK, WE ARE SEEKING AN **ASSISTANT RELATIONSHIP MANAGER - WEALTH MANAGEMENT** POSITION BASED IN **GENEVA** **ASSIGNMENT DESCRIPTION**: - Execute **clients' instructions** accurately and timely, including transfers, trades, information requests, etc - Assist with **account opening **and KYC review for...

  • Information Systems Assistant

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 230422 **Job Network** : Information and Telecommunication Technology **Job Family** : Information Management Systems and Technology **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : United Nations Conference on Trade and Development **Date...

  • Information Systems Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 233356 **Job Network** : Information and Telecommunication Technology **Job Family** : Information Management Systems and Technology **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : Office of the High Commissioner for Human Rights **Date Posted**...

  • Documents Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Chinese Translation Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The Incumbent reports to the Chief of Section. **Responsibilities**: Under the supervision of the Chief, Chinese Translation Section, the Documents Management Assistant will be...

  • Documents Management Assistant

    vor 15 Stunden

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Chinese Translation Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The Incumbent reports to the Chief of Section. **Responsibilities**: Under the supervision of the Chief, Chinese Translation Section, the Documents Management Assistant will be...

  • Graduate - Business Information Management

    Vor 4 Tagen

    Geneve, Schweiz PICTET Vollzeit

    **Overview**: **Pictet Asset Management (Pictet AM) **manages the assets of some of the world’s largest institutions, financial intermediaries and their clients. Our culture welcomes independent thinkers and centres around investment excellence, a long-term perspective and a dedication to client service.- Our graduate programmes are intended for recent...

  • Public Information Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 218575 **Job Network** : Public Information and Conference Management **Job Family** : Information **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : United Nations Environment Programme **Date Posted** : Oct 29, 2023 **Deadline** : Dec 1,...

  • Documents Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR), External Outreach Service (EOS) in the Meetings, Documents and Publications Unit (MDPU), Geneva. The incumbent reports to the Head of MDPU and the Documents Management Officer (DMO). **Responsibilities**: Within delegated authority, the Documents Management Assistant...

  • Documents Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Russian Translation Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. This position is under the general supervision of the Chief of the Russian Translation Section. **Responsibilities**: Under the overall supervision of the Chief of the Russian...

  • Documents Management Assistant

    vor 15 Stunden

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Russian Translation Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. This position is under the general supervision of the Chief of the Russian Translation Section. **Responsibilities**: Under the overall supervision of the Chief of the Russian...