Facilities Management Assistant

Vor 6 Tagen

Geneve, Schweiz United Nations Vollzeit

The position is located in the Buildings Unit of the Facilities Management Section, Central Support Services, Division of Administration, United Nations Office at Geneva. The incumbent will report to the Chief of the Building Unit.

**Responsibilities**:
Within delegated authority, the Facilities Management Assistant will carry out the following duties:
Under the general supervision of the Chief, Buildings Unit, the Facilities Management Assistant is responsible for the following duties:

- Maintains and update the Building Information Modeling (BIM) Master data, manage the “as-built” drawings, Facilities Management Section (FMS) archives (hard copies and softcopies) and ensure the information is made accessible to users and stakeholders.
- Develops, maintains, and oversees an inventory of architectural drawings, technical documents, Operation Maintenance Manuals (OMM)’s related to Buildings. Perform document management and administration role.
- Plans, schedules and supervises construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area.
- Assists in the development, implementation and oversight of short and long-term maintenance strategies by collecting BIM information utilising specialised softwares.
- Ability to develop BIM models, to produce Auto-cad and Revit drawings and ability to produce axonometries and perspectives drawings.
- Management of technical documentation and drawings including creation of a document management strategy and database.
- Receives, analyses and reviews service requests, including maintenance of buildings components; determines priority of work, plans and prepares work orders, assigns work and follows up on service complaints. Coordinates with requesting departments in case of changes in requirements and suggests alternatives or interim solutions. Trains users on equipment installed.
- Reviews contractors' and consultants invoices and assists with cost recovery as required.
- Carries out technical assessments of existing buildings and infrastructure.
- Assists the supervisor in preparing draft proposals for construction and alterations work including preparation of construction and architectural drawings, technical specifications, bills of quantity and cost estimates.
- Conducts technical reviews of offers submitted and studies drawings and sketches for review and discussion to determine extent of work required; presents alternatives as solution of problems. Accompanies all contractors to job locations, clarifies drawings and specifications after contract has been awarded to successful contractor.
- Supervises and coordinates with contractors and consultants performing construction and alteration work or consultancy Services to ensure that quality of services performed by the contractors is in accordance with set terms and conditions, codes and standards, health and safety regulations and objectives. Does final inspection, supervises the commissioning of the work, claim operation manuals and shop drawings for files, and informs supervisor of completion of work.
- Assists the Supervisor to develop statistical data of parks and gardens, parkings, buildings, annexes and historical building including space allocations and tables of areas in line with international measurement standards.
- Participates in the preparation of cost estimates of budget and spending plan related to the Unit accounts. Prepares yearly budget estimates and monthly tables of prorated charges for common services, and monthly/yearly consumption and expenditure tables as well as charts of general operating expenses.
- Suggests ways to institute control and methods to improve service and reduce cost for the United Nations.
- Coordinates with Special Services unit, Security and Safety on their investigation on safety and fire hazard situations associated with installation done by the Unit.
- Performs other duties as required.

Competencies
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
High school diploma or equivalent.

Job - Specific Qualification
Certification in Building Information Modeling (BIM) is desirable.

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