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Programme Management Assistant
vor 5 Monaten
This position is located in the Technical Cooperation Section (TCS) of the Programme Support and Management Service (PSMS) of the United Nations Conference on Trade and Development (UNCTAD). The incumbent reports to the the Chief, TCS.
**Responsibilities**:
Within limits of delegated authority, the Programme Management Assistant will be responsible for the following duties:
- Provides assistance in support of planning and implementation activities/processes related to UNCTAD’s technical cooperation activities.
- Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics and contributes to the preparation of reports based on organizational needs and requirements for reporting and analysis.
- Assists in the coordination of project planning and preparation, including UNCTAD’s technical cooperation activities; monitors status of project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the monitoring and evaluation of programme/project proposals; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; ensures necessary approval and entry in computerized systems.
- Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of reports in multiple languages.
- Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Prepares, maintains and updates files (electronic and paper) and internal databases; contributes to the preparation of data sets, being responsible for the acquisition and initial cleaning of data from primary and secondary data systems and documents data sets used; compiles, processes and manipulates data sets derived from a variety of sources; assembles and examines original statistical material to ensure accuracy, clarity and validity and makes appropriate adjustments; prepares charts, graphs and other outputs for reporting and presentation of various data; designs and generates a wide variety of complex periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plans, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Provides guidance and training to new/junior staff.
- Performs other duties as assigned.
Competencies
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away. Specific training or certification in data analytics is desirable.
Job - Specific Qualification
Specific training or certification in data analytics is desirable.
Work Experience
Seven years of experience in programme
