Programme Management Assistant 50%

Vor 4 Tagen

Geneve, Schweiz United Nations Vollzeit

The position is located in the Environment for Europe and Sustainable Development Section of the Environment Division, United Nations Economic Commission for Europe, Geneva. UNECE Environment Division contributes to the overall objectives and mandate of UNECE as a multilateral platform facilitating greater economic integration and cooperation among its member States, and to the broad aim of the Environment subprogramme to safeguard the environment and human health, and to promote sustainable development in line with the 2030 Agenda for Sustainable Development by supporting the implementation of the Sustainable Development Goals.

**Responsibilities**:
Within limits of delegated authority, the Programme Assistant will be responsible for the following duties:

- Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Drafts correspondence on budget-related and other issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Plans, forecasts and monitors document and publication preparation and distribution; formats, checks, corrects and prepares final printing layout of policy reviews, publications and documents prepared for the Team, including extraction of texts, statistical data, tables and graphs from computerized databases and files with the use of word and in-design processing, spreadsheet and database software for publications; liaises with other UN staff involved in documents control, translation services, printing and publication to ensure the timely delivery of publications and documents.
- Makes all necessary practical arrangements for meetings; services meetings, both expert and intergovernmental; prepare and follow-up procedure for financial assistance to meeting

participants using Umoja. Contributes to activities of expert groups, including contact with members and support to the meetings. Liaises with security, meeting room arrangements, documentation and invitations.
- Participates in the maintenance and updating of web sites for the Team. Prepares multimedia presentations for the Team for Missions, member States, meetings and other audiences, as needed.
- Assists within the Team and the Division during peak workload periods and during the absence of other secretaries.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
- Performs other duties as assigned.

Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable.

Assessment

Special Notice

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

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