Programme Management Assistant

Vor 6 Tagen

Geneve, Schweiz United Nations Vollzeit

The post is located in the United Nations Road Safety Fund (UNRSF) secretariat, United Nations Economic Commission for Europe (UNECE) in Geneva. The UNRSF helps to strengthen road safety management capacity at the national and local levels, and unlock sustainable sources of domestic road safety financing in low and middle-income countries by mobilizing global financial and technical resources; Support road safety programmes at the national and local levels by providing funding support to participating institutions and organizations throughout the funding cycle; Coordinate complementary channels of road safety and sustainable transport assistance to countries and cities to harmonize initiatives for the Sustainable Development Goals, and maximize the effectiveness and efficiency of the goals. The incumbent reports directly to the Senior Programme Officer of the UNRSF secretariat.
This position is available for an initial period of three months with possibility of an extension.

**Responsibilities**:
Under the direct supervision of the Senior Programme Officer, the Programme Assistant supports the programme officers in the UNRSF secretariat. He/she will be responsible for the following duties:

- Assists in the programme planning and preparation for all components of the UNRSF plan of work; monitors status and registers, process and follows up all relevant documentation;
- Acts as focal point for administrative implementation of the UNRSF activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, such as travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services;
- Prepares project documents, cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; distributes project documents to relevant parties upon approval;
- Compiles, summarizes, and presents basic information regarding all aspects of the UNRSF. (Terms of Reference; Memorandum of Understanding; Standard Administrative Arrangement between the Donor and the Administrative Agent; Rules of Procedures);
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system;
- Ensures servicing of UNRSF Advisory Board and Steering Committee meetings;
- Compiles, summarizes and enters data on Project delivery; drafts related status reports, identifying budget overruns, etc., and brings to the attention of management;
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries;
- Provides general office assistance and update the UNRSF website regularly; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks;
- Performs other duties as assigned.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience

Out of these, two (3) years’ experience within the United Nations common system or similar International Organization is desirable.

Experience working with an ERP system such as Umoja is desirable.

Experience dealing with budgetary and administrative issues is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.

Assessment

Special Notice

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

At the Unite Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualificati

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