Administrative Support

vor 3 Wochen

Basel, Schweiz Thermo Fisher Scientific Vollzeit

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals.

**Administrative support - Project Support Associate**

**Position summary**:
The Project Support Associate provides administrative support to Project Managers for successful completion and supply maintenance over the life cycle of each project. Project support activities include task completion and issue resolution with internal customer procedures and support systems.

**Your tasks**:

- Work with the Client and the internal project management team to finalize project specifications. This may include meetings either at Fisher Clinical Services or at the client’s premises.
- Assist in setting up and maintaining study filing systems and maintains accurate records for all work undertaken.
- Joint responsibility with the Project Manager for ensuring that all Fisher Clinical Services activities come together in a timely manner to meet the customer and study requirements.
- Coordination and communication of all relevant activities, both internal and external to ensure that all services and products are ready for the start of the study or as required by the customer.
- Use of appropriate project planning tools to communicate milestones and critical path activities and responsibilities.
- Timely provision of reports and other information to customers if applicable.
- Work with the Master Production Scheduler to optimize production of clinical supplies balancing the customer requirements with best use of available capacity.
- Create and/ or supports creation of operational documentation using internal systems. Create bill of materials in GPM and coordinate creation and review of billing packages.
- Provide back-up support to the Project manager.
- Monitor project activities and day to day business and establishes a customer approved job specification.
- Collect all information on a study design including; correct label texts, coordination of primary, secondary packaging material and tools, coordination of label translation, producing all batch documentation for operations and check of documentation, coordination of shipments through the logistics department, and writing Distribution orders and GMP instructions in a timely manner.

**Your profile**:

- Require understanding and competent use of SOPs required by company Quality standards.
- Require excellent organizational, planning, verbal, written and numerical skills with the ability to analyze and define solutions and manage multiple tasks to meet strict deadlines.
- Require strong and effective communicator with the ability to effectively present information and respond to questions from groups of managers and clients.
- Require ability to develop strong customer management skills; proactively anticipates, understands, and responds to the needs of clients to meet or exceed their expectations.
- Require ability to learn and master all internal systems associated with projects (i.e. Salesforce, GPMS, Trackwise).
- Prefer proficiency in appropriate project planning tools e.g. Microsoft Project to communicate milestones and critical path activities and responsibilities.
- Prefer in depth understanding of clinical trials.
- Prefer Certification in Project Management by a recognized institution in project management.

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team of more than 100,000 colleagues delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD.

  • Administrativer Support

    Vor 4 Tagen

    Basel, Schweiz Global Personal Partner Vollzeit

    **EINFÜHRUNG**: Unser Beruf und unsere Leidenschaft «HR-Management». Global Personal ist ein eigenständiges Unternehmen der Interiman Group SA mit über 100 Mitarbeitenden, die an 21 Standorten in der Deutschschweiz ein komplettes Programm von Dienstleistungen im Bereich Human Resources anbieten. Für unseren Mandanten, ein internationales...

  • Administrative Support Partner

    Vor 4 Tagen

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: For our international medical partner, F. Hoffmann-La Roche Ltd. in Basel, we are looking for a qualified and motivated **Administrative Support Partner** for a temporary contract of 6 months with a possible extension. **Tasks**: Event & Meeting Management: - Support the planning and execution of internal meetings requiring webcasting,...

  • Administrative Support Professional

    Vor 7 Tagen

    Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit

    Gi Group SA Job OpportunityWe are seeking a highly organized and skilled Administrative Support Professional to join our team in Basel.Job Summary:This is a long-term temporary position with the option for permanent employment. As an Administrative Support Professional, you will provide general assistance to guests, manage office supplies, and coordinate...

  • Administrative Support Specialist

    vor 2 Wochen

    Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit

    About Gi Group SAWe are a leading recruitment agency with a strong presence in the pharmaceutical industry. Our team is dedicated to finding top talent for our clients.Job OverviewThis is an exciting opportunity to join our team as an Office Assistant & Administrative Coordinator, working closely with our client in Basel. The role is a long-term temporary...

  • Administrative Support Partner

    Vor 4 Tagen

    Basel, Schweiz We make it Vollzeit

    Beschreibung: We make it GmbH is a nationally active company in Switzerland with a high level of expertise in the field of personnel services thanks to many years of successful experience. Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We at it GmbH set the highest...

  • Administrative Support Partner

    Vor 4 Tagen

    Basel, Schweiz We make it GmbH Vollzeit

    We make it GmbH is a nationally active company in Switzerland with a high level of expertise in the field of personnel services thanks to many years of successful experience. Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We at it GmbH set the highest standards for...

  • Administrative Support Professional

    Vor 2 Tagen

    Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit

    Job OverviewGi Group SA, a leading player in the pharmaceutical industry, is seeking an experienced Administrative Support Professional to join their team.Key ResponsibilitiesProvide general support to guests and ensure a warm welcome experienceManage incoming and outgoing mail, handle deliveries, and coordinate with local delivery servicesOffer...

  • Administrativer Support: Termin Tracking 80-100%

    Vor 4 Tagen

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: Für unseren Kunden, ein weltweit führendes Schweizer Pharmaunternehmen in Basel, suchen wir per sofort einen **Administrativer Support: Termin Tracking **für einen befristeten Einsatz von 8 Monaten mit Option auf Verlängerung. In dieser Funktion unterstützt man das CAPEX-Projekt in der pRED-Abteilung mit administrativen...

  • Procurement Administrative Support

    Vor 3 Tagen

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: For our international partner based in Basel, we are looking for a qualified and motivated **Procurement Administrative Support** for a temporary contract of six months with a possible extension. **Tasks**: - Administrative tasks - Creation of purchase orders in a new procurement tool - Comparison of information and data between the tools...

  • Sales and Support Administrative Assistant

    Vor 5 Tagen

    Basel, Schweiz OK JOB Vollzeit

    Mandated by one of our clients, we are looking for a: Sales and Support Administrative Assistant Your tasks: - Ensure timely completion of administrative information in the ERP, including part number creation, update of customer database and prices maintenance - Coordinate the information between different departments (Customer Support, Sales, Engineering...

  • Administrative Assistant

    vor 2 Monaten

    Basel, Schweiz ITech Consult Vollzeit

    **Project**: For our customer a big pharmaceutical company in Basel we are looking for a highly qualified **Administrative Assistant** **Background**: **Tasks & Responsibilities**: - Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating...

  • Administrative Assistant

    vor 2 Wochen

    Basel, Schweiz Universität Basel Vollzeit

    The Institute of Molecular and Clinical Ophthalmology Basel (IOB) is seeking a highly motivated **Administrative Assistant**. IOB is a research institute combining basic and clinical research. Its mission is to drive innovations in understanding vision and its diseases and develop new therapies for vision loss. It is a place where your expertise will be...

  • Administrative Professional

    vor 7 Monaten

    Basel, Schweiz Novartis Vollzeit

    384573BR **Administrative professional**: Switzerland **About the role** Bringing life-changing medicines to millions of people, Novartis sits at the intersection of cutting-edge medical science and innovative digital technology. As a global company, the resources and opportunities for growth and development are plentiful including global and local cross...

  • Administrative Support

    vor 8 Monaten

    Basel, Schweiz Universität Basel Vollzeit

    The Institute of Molecular and Clinical Ophthalmology Basel (IOB) is seeking a highly motivated **Administrative Support for our executive administration team.** IOB is a research institute combining basic and clinical research. Its mission is to drive innovations in understanding vision and its diseases and develop new therapies for vision loss. It is a...

  • Administrative Koordinatorin

    Vor 3 Tagen

    Basel, Schweiz Hirslanden Corporate Office Vollzeit

    Arbeitsort: Corporate Office | Zürich Besetzung per: nach Vereinbarung Anstellungsart: Unbefristet Referenznummer: 27514 Als grösstes medizinisches Netzwerk der Schweiz setzen wir mit unseren Kliniken, ambulanten Operationszentren und Notfallstationen Standards. Erstklassige medizinische Qualität und das Wohl des Menschen stehen für uns im...

  • Administrative Professional

    Vor 2 Tagen

    Basel, Schweiz Novartis Vollzeit

    766 million! That's how many patients' lives were touched by our products in 2021. At Novartis, we are reimagining medicine to improve and extend people's lives. We use innovative science and technology to address some of society's most challenging healthcare issues. We discover and develop breakthrough treatments and find new ways to deliver them to as many...

  • Administrative Professional Corporate Brand

    vor 2 Wochen

    Basel, Schweiz SimplyVision GmbH Vollzeit

    Administrative Professional Corporate Brand Strategy & External Engagement / no-943 For our customer located in Basel/Switzerland we are currently looking for a**:Administrative Professional Corporate Brand Strategy & External Engagement **(M/F/x)** - * Gross rate range (given by client): *41 chf/h - 46 chf/h **Description**: To provide efficient,...

  • Administrative Business Partner

    vor 7 Monaten

    Basel, Schweiz Flexsis Vollzeit

    **EINFÜHRUNG**: Flexsis is part of the Interiman Group, one of the leading providers of personnel services in Switzerland. Thanks to our solid expertise and the competencies within the Interiman Group, we offer customized solutions in personnel consulting. With 25 years of experience and expertise, we offer companies unique and individual solutions in...

  • Administrative Assistant

    vor 7 Monaten

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: For our international medical partner, F. Hoffmann-La Roche Ltd. in Kaiseraugst, we are looking for a qualified and motivated **Administrative Assistant** for a temporary contract of 6 months. In Roche’s Pharmaceutical Research and Early Development organisation (pRED), we make transformative medicines for patients in order to tackle...

  • Administrative Assistant 40%

    Vor 2 Tagen

    Basel, Schweiz MDPI Switzerland Vollzeit

    We are looking for an Administrative Assistant to join our team and provide essential administrative support to ensure smooth operations across various departments. If you are organized, service-oriented, and thrive in a fast-paced, international environment, we’d love to hear from you! **Tasks & Responsibilities** **Reception Management**: - Act as the...