Editorial and Desktop Publishing Assistant, Spanish

vor 2 Wochen


Geneve, Schweiz United Nations Vollzeit

This position is located in the Spanish Desktop Publishing Unit, Multilingual Technology Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent reports to head of Unit.

**Responsibilities**:
Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

- Produces camera-ready documents and publications for reproduction by formatting complex documents in desktop publishing layout; this includes data input from audio or live dictation; Formats graphics, figures, tables and images with the adequately software and following the presentation of the original; Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
- Performs proof-reading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
- Participates, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and publications, by preparing desktop publishing layout of the final product for reproduction in hard copy and electronic dissemination.
- Under the guidance of the Supervisor or Assistant Supervisor, updates and maintains archives and macros, cleaning files and updating daily reports, list of tasks or data accordingly
- Assists and replaces the Assistant Supervisor, as needed.
- Trains and guides temporary and junior staff in the processing of basic and more complex documents as well as with the use of new tools or software used in the Unit.
- Checks and corrects aligned text in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translations (eLUNA) and related workflow improvements.
- Compiles submitted corrections and edits documents in relevant language, according to required format.
- Rotates in day and night shifts, as well as weekend on-call duties, as needed.
- Participates, as focal point, in working groups related to any project of the Section and reports to Supervisor, as needed.
- Depending on the needs of the service, availability for overtime is expected.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other related work as required.

Competencies
PROFESSIONALISM:
TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TECHNOLOGICAL AWARENESS:
Education
High school diploma or equivalent.

Work Experience
At least five (5) years of experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required.

Out of these five years, two (2) years within the United Nations Common System is desirable.

One (1) year or more of experience in data analysis or related area is desirable.

Languages

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the dea



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