Staff Assistant

vor 2 Wochen

Geneve, Schweiz United Nations Vollzeit

The position is located in the Trade, Poverty and Inequalities Branch of the Division for Africa, Least Developed Countries and Special Programmes in the United Nations Conference on Trade and Development. The incumbent reports to the Head of the Branch.

**Responsibilities**:
Within limits of delegated authority, the Staff Assistant is responsible for the following duties:

- Performs, under mínimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to a senior officer or manager responsible for a major programme, such as a branch or division.
- Maintains liaison with the Executive Office and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
- Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
- Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
- Provides assistance in the coordination of service-wide activities (meetings, training, etc.), special projects and events.
- Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.
- Attends meetings, prepares minutes, monitors follow-up activities.
- Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
- Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
- Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).
- Assists in the preparation of presentation materials using appropriate technology/software.
- May provide some specialized support to unit (e.g. technology support, editing, desktop publishing, etc.).
- Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
- Maintains files (both paper and electronic) and databases for work unit.
- Performs other duties as assigned.

Competencies
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience
At least five (5) years of experience in general office support or related area is required.

Two (2) years of experience acquired in the United Nations Common System or a similar international organization is desirable.

Experience in providing technical support to organization of virtual meetings is desirable.

Experience in providing assistance in organization of workshops in developing countries is desirable.

Experience in formatting of documents, publications, and research materials is desirable.

Experience supporting managers in organizing travel, and in the recruitment of consultants/contractors as well as the payment of such services is desirable.

Experience using ERP systems is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in French is an advantage.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira accou

  • Staff Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the the E-Commerce and Digital Economy Branch of the Division on Technology and Logistics in UNCTAD. The incumbent reports to the Chief of the eTrade Initiatives Section. **Responsibilities**: Within limits of delegated authority and depending on location, the Staff Assistant will be responsible for the following duties: -...

  • Staff Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 228734 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : United Nations Office for Disaster Risk Reduction **Date Posted** : Feb 18, 2024 **Deadline** : Feb 25,...

  • Staff Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Trade, Poverty and Inequalities Branch of the Division for Africa, Least Developed Countries and Special Programmes in the United Nations Conference on Trade and Development. The incumbent reports to the Head of the Branch. **Responsibilities**: Within limits of delegated authority and depending on location, the Staff...

  • Staff Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the United Nations Conference on Trade and Development (UNCTAD), Division for Africa, Least Developed Countries and Special Programmes (ALDC), Productive Capacities and Sustainable Development Branch. The incumbent will assist both the Productive Capacities and Sustainable Development Branch (PCSD) and the Regional Advisory...

  • Human Resources Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Human Resources Client Support and Entitlements Team, Human Resources Management Service, United Nations Office at Geneva. The Human Resources Assistant reports to the Human Resources Officer/Team Lead. **Responsibilities**: Within delegated authority, the Human Resources Assistant will be responsible for the following...

  • Administrative Assistant

    Vor 3 Tagen

    Geneve, Schweiz EPFL Vollzeit

    Critères de l'offre Description du poste **Your mission**: The Laboratory for Soft Bioelectronic Interfaces (LSBI) is looking for an administrative assistant to support Prof. Stéphanie Lacour in the administrative and financial management of her research lab. **Main duties and responsibilities include**: - Provision of general support and logistics to...

  • Human Resources Assistant

    Vor 3 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The Independent Investigative Mechanism for Myanmar was established by the Human Rights Council in its resolution 39/2, adopted on 27 September 2018. The creation of the Mechanism was welcomed by the General Assembly in its resolution 73/264, adopted on 22 December 2018. The position is located in Geneva, Switzerland. The Human Resources Assistant reports to...

  • Chief of Staff

    Vor 2 Tagen

    Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Executive Administrative Assistant

    Vor 3 Tagen

    Geneve, Schweiz Pamoja Capital Vollzeit

    **Position**: Executive Assistant to the CEO of a Family Office/ international entrepreneur and philanthropist **Location**: Geneva, Switzerland. **Qualifications**: Administrative background. Previous experience as an executive/personal assistant is required (3 years+). Experience in a family office is a plus. **Language**: Fluent in French and English...

  • Publications Assistant

    Vor 4 Tagen

    Geneve, Schweiz International Organization for Migration Vollzeit

    Position Title**: Publications Assistant** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G4** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 26 May 2024** Established in 1951, IOM is the leading inter-governmental organization...

  • Administrative Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Chief, Financial Resources Management Service, Division of Administration, United Nations Office at Geneva. The Administrative Assistant will report to the Chief of the Service. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: HUMAN...

  • Administrative Assistant

    Vor 3 Tagen

    Geneve, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Personal Assistant M/w- Cdi

    Vor 7 Tagen

    Geneve, Schweiz Adecco Human Resources AG Vollzeit

    Critères de l'offre **L'entreprise**: LHH The Adecco Group Switzerland Description du poste For one of our clients, a hedge fund, based in Geneva we are looking for a Personal Assistant for the CEO. **Your responsibilities**: Overseeing household staff and staff schedules Managing the CEO's properties in Geneva and abroad Answering, screening and...

  • Administrative Assistant 50%

    vor 4 Wochen

    Geneve, Schweiz Manpower Vollzeit

    **Your mission** **Mission** - Coordinate crisis management procedures - Monitor incoming staff communications and liaise with all second level response areas to resolve evolving issues - Provide support for document and database management and the preparation of necessary reports - Support the Senior Advisor with travel planning, event planning and...

  • Budget Assistant

    Vor 3 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located the Programme Planning and Budget Section (PPBS) within the Financial Resources Management Service (FRMS) of the United Nations Office at Geneva. The Budget Assistant reports to a Finance & Budget Officer. **Responsibilities**: Within delegated authority, the Budget Assistant will be responsible for the following duties: Budget: -...

  • Administrative Assistant

    Vor 4 Tagen

    Geneve, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at...

  • Documents Management Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Arabic Translation Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The Incumbent reports to the Chief of Section. **Responsibilities**: Under the supervision of the Chief, Arabic Translation Section, the Documents Management Assistant will be...

  • Administrative Assistant

    Vor 7 Tagen

    Geneve, Schweiz Center for International Environmental Law Vollzeit

    **POSITION TITLE**:Administrative Assistant **PROGRAM**:Fossil Economy **SUPERVISOR**:Program Director **LOCATION**:Geneva, Switzerland **SALARY**: CHF 59,813 - 73,541 **DEADLINE** Rolling, with first review March 4, 2024 **SUMMARY DESCRIPTION**: Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the...

  • Human Resources Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of Human Resources Management Section of the Resources Management Service of the United Nations Conference on Trade and Development (UNCTAD). The Human Resources Assistant reports to the Chief of Section. **Responsibilities**: Within delegated authority, the Human Resources Assistant will be responsible for the...

  • Benefits Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    These positions are located in the Pension Entitlements Section (PES) of the Pension Administration of the United Nations Joint Staff Pension Fund (UNJSPF), Geneva Office. The incumbent will report to a Benefits Officer. **Responsibilities**: Under the supervision of a Benefits Officer and the overall supervision of the Chief of the Pension Entitlements...