Administrative Assistant

vor 1 Monat

Geneve, Schweiz Center for International Environmental Law Vollzeit

**POSITION TITLE**:Administrative Assistant

**PROGRAM**:Fossil Economy

**SUPERVISOR**:Program Director

**LOCATION**:Geneva, Switzerland

**SALARY**: CHF 59,813 - 73,541

**DEADLINE** Rolling, with first review March 4, 2024

**SUMMARY DESCRIPTION**:
Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the environment, promote human rights, and ensure a just and sustainable society. CIEL seeks a world where the law reflects the interconnection between humans and the environment, respects the limits of the planet, protects the dignity and equality of each person, and encourages all of earth’s inhabitants to live in balance with each other.

CIEL seeks an Administrative Assistant to perform the administrative functions of organizing, prioritizing, and streamlining the work of the Fossil Economy Program Director. The Administrative Assistant plays a vital role supporting the day-to-day function of the Director as they lead their team and provide leadership to CIEL. This position is key to making the Director, their work, and and thereby their program more effective, more efficient, and more agile in its efforts to confront the critical human rights and environmental challenges of our time.

This position is part of CIEL’s Fossil Economy Program that works to transform the fossil economy by fighting the expansion of petrochemical production, confronting the overuse of plastics, synthetic fertilizers and pesticides, and working to expose and stop false solutions like carbon capture and storage, carbon dioxide removal, and other geoengineering approaches.

**RESPONSIBILITIES**:
Executive Assistance to the Program Director:

- Exercise judgment in managing and prioritizing the Program Director's task list and tracking deadlines.
- Track expense receipts, and maintain monthly timesheets of the Director.
- Conduct background research and provide relevant information to assist in decision-making.
- Anticipate logístical issues and problem solve on behalf of the Program Director.

Scheduling and Event Management:

- Manage complex schedules to coordinate meetings on behalf of the Program Director and team.
- Coordinate travel arrangements for the Program Director including: obtaining visas, scheduling flights and transfers, preparing travel documents.
- Coordinate and schedule meetings or events with staff, donors, partners, journalists, and other strategic stakeholders, including sending calendar invitations, reserving meeting spaces/ordering catering, setting up conference and or video calls, providing preparatory materials in advance to fully prepare the participants, and other logistics, as needed.

Team Support and Project Management:

- Support in the onboarding process of new program members.
- Assist in the coordination of work and annual planning, budgeting, and grant management, working with program members and other departments as necessary.
- Support project management tracking and monitoring, including deploying and maintaining software solutions.
- Coordinate with other Director’s Assistants and administrative staff to support cross-team collaboration, streamline and unify processes, and ensure the flow of relevant information.

Administrative Functions:

- Perform administrative functions, including but not limited to creating and updating filing systems, scanning, copying, making and screening calls, and taking notes during meetings.
- Assist with the preparation of various communications such as memoranda and paperwork, including light editing and formatting.
- Maintain and preserve confidentiality.
- Perform general administrative and other duties as assigned.

**QUALIFICATIONS**:
Minimum Qualifications:

- Minimum of 3 years of administrative experience supporting director-level work.
- Ability to organize and manage multiple priorities, exercise judgment, and be flexible in a fast-paced and dynamic work environment.
- Superior professional communication skills, including courteous oral and written communication with both internal and external audiences.
- Ability to maintain confidentiality related to documents, correspondence, and discussions.
- Experience learning and thriving in new digital systems and maintaining calendars across an array of platforms and technologies.
- Strong interpersonal skills, self-directed, and self-motivated.
- Proficiency in Microsoft Office and Google Suite (Docs, Calendars, Sheets, etc)
- Comfortable, accurate, and efficient working at a fast pace, in a proactive manner.

Desired Qualifications:

- Ability to take rapid notes/minutes in real-time.
- Familiarity with project management platforms (e.g., Asana)
- Additional language proficiency is a plus.
- Basic familiarity with and an interest in relevant topics for the Fossil Economy program such as climate and energy, biodiversity, toxic pollution, human rights and environmental justice are welcome.
- ** Action-Oriented**: Makes things happen. Takes on new o

  • Administrative Assistant

    vor 1 Monat

    Geneve, Schweiz michaelwoodconsulting Vollzeit

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: 100%, Permanent Supplemental pay...

  • Administrative Assistant

    vor 1 Woche

    Geneve, Schweiz michaelwoodconsulting Vollzeit

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: 100%, Permanent Supplemental pay...

  • Administrative Assistant

    vor 1 Monat

    Geneve, Schweiz olympianmotors Vollzeit

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: 100%, Permanent **Benefits**: -...

  • Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz Adecco Vollzeit

    For several international clients, we are looking for **Administrative Assistant**: **Your challenges** - Provide administrative support to your superior, team members and visitors - Draft and prepare presentations, memos, charts, tables, graphs and plans - Be in charge of follow-up of meetings, events and conferences - Ensure fluid circulation of...

  • Administrative Assistant

    vor 1 Woche

    Geneve, Schweiz Michelangelo Foundation Vollzeit

    Reference Code: 100530**Administrative Assistant**: - Michelangelo Foundation- Genève, GE, CH- Fixed TermThe Michelangelo Foundation for Creativity and Craftsmanship is a non-profit institution based in Geneva which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks...

  • Administrative Assistant

    vor 1 Monat

    Geneve, Schweiz Michelangelo Foundation Vollzeit

    Reference Code: 100530**Administrative Assistant**: - Michelangelo Foundation- Genève, GE, CH- Fixed TermThe Michelangelo Foundation for Creativity and Craftsmanship is a non-profit institution based in Geneva which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks...

  • Administrative Assistant

    vor 2 Wochen

    Geneve, Schweiz Data Conversion Service SA Vollzeit

    Become the Administrative assistant of our client and provide a smooth service in this international environment. As a Administrative Assistant, you will be the main person of contact for the daily management with special emphasis on information, communication, and organizational services. You will: - Act as a first line support concerning all kind of...

  • Administrative Assistant

    vor 1 Monat

    Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Assistante Administrative

    vor 1 Monat

    Geneve, Schweiz MY LOFT SPORT CLUB SARL Vollzeit

    Assistant(e) Administratif(ve) à 50-70% pour Groupe Multisectoriel Description de l'entreprise: Notre groupe regroupe plusieurs sociétés opérant dans des secteurs variés, tels que l'événementiel, le sport, les soins esthétiques, la restauration et le second oeuvre. Nous sommes à la recherche d'un(e) assistant(e) administratif(ve) polyvalent(e) pour...

  • Team Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz UNICC Vollzeit

    **Purpose of the Position**: The purpose of the position is to provide high-quality administrative support services to the Director’s Office, to ensure that routine services and activities within the administrative domain are properly implemented. **Objectives of the Programme**: The objective of the Centre is to provide trusted ICT services and digital...

  • Administrative Assistant

    vor 2 Wochen

    Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Assistante Administrative

    vor 1 Monat

    Geneve, Schweiz Ethical Insurance Group Vollzeit

    Nous sommes à la recherche d'un ou d'une assistante administrative à partir du 01.09.2023. Le but est est soutenir le directeur dans l'établissement d'offres, le suivi des contrats ainsi que le suivi général des dossiers. Il s'agit d'un poste ouvert à temps partielle d'environ 30-40 %. Votre profil: - Dynamique - Français écrit à la perfection -...

  • Assistante Administrative

    Vor 7 Tagen

    Geneve, Schweiz Samadesign Vollzeit

    The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: - Answer phones and greet visitors - Schedule appointments and maintain calendars - Schedule and...

  • Assistante Administrative

    Vor 2 Tagen

    Geneve, Schweiz Groupe PGN Vollzeit

    Pour un remplacement maternité, nous recrutons **une assistante administrative à 100% **pour un poste à **Genève**. Vos missions: - Gestion du secrétariat général - Gestion des courriers et des mails - Saisie des rapports d'heures - Préparation des salaires - Gestion de la facturation - Petite comptabilité générale Votre Profil**: -...

  • Stagiaire Assistante Administrative

    vor 1 Monat

    Geneve, Schweiz B3 Group Vollzeit

    Personal assistant internship Our law firm based in Geneva, Zug and Istanbul is looking for a personal assistant intern to work from Geneva office with Career growth opportunities in a short time. **Tasks**: - reception of clients - phone calls and mails management - administrative and support assistance - preparation and filing of legal documentation,...

  • Assistante Administrative

    vor 1 Monat

    Geneve, Schweiz Etude de Maître Mike HORNUNG Vollzeit

    Notre Etude conseille ses clients suisses et internationaux dans de nombreux domaines du droit, en particulier en droit du bail, des successions, droit de la famille et des personnes, droit de la responsabilité civile, droit des poursuites, droit pénal, droit du travail et droit de la protection de l'adulte et de l'enfant (notamment curatelle). Elle...

  • Assistante Administrative

    vor 3 Wochen

    Geneve, Schweiz Permed Soins à Domicile Vollzeit

    **Permed Spitex SA **actif dans les soins à domicile à Genève recrute un-e assistant-e administratif-ve / RH dans le cadre d'un contrat de 6 mois avec possibilité de CDI. - Entrée en fonction : dès le 01.06.2024_ **RESPONSABILITES**: **1- Support aux responsables administratives**: Aide à la saisie des heures des collaborateurs de terrains Travaux de...

  • Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Inter-Agency Standing Committee (IASC) secretariat, hosted within the Inter-Agency Support Branch (IASB), Coordination Division, the Office for the Coordination of Humanitarian Affairs (OCHA) in Geneva. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent...

  • Administrative Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232233 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : Office for the Coordination of Humanitarian Affairs **Date Posted** : Apr 11, 2024 **Deadline** : May 11,...

  • Administrative Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Chief, Financial Resources Management Service, Division of Administration, United Nations Office at Geneva. The Administrative Assistant will report to the Chief of the Service. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: Human...