Chief of Staff

vor 4 Wochen

Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

INTERNATIONAL TELECOMMUNICATION UNION
- ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems._

**Chief of Staff**

**Vacancy notice no**: 1612
**Sector**: SG
**Department**:
**Country of contract**: Switzerland
**Duty station**: Geneva

**Position number**: SG1/P5/15
**Grade**: P5
**Type of contract**: Fixed-term
**Duration of contract**: 2 years with possibility of renewal
**Recruitment open to**:External
**Application deadline (Midnight Geneva Time)**: 15 July 2024

ORGANIZATIONAL UNIT

The General Secretariat directs administrative, human and financial resources and activities of the Union, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of information on telecommunication/ICT matters for operational and other purposes, and the provision of legal advice to the whole of the Union. The General Secretariat coordinates the implementation of the Strategic Plan, monitors the telecommunication/ICT environment and recommends as needed action relating to the Union’s future policies and strategy. The General Secretariat ensures inter-sectoral coordination and cooperation to advance a whole of ITU approach (One-ITU) in headquarters and the field. The General Secretariat provides logístical and information technology support to the Union’s activities including conferences and global forums; the coordination of the work of the Union with the United Nations system, and other international organizations; and the engagement of the Member States, Sector Members, and Academia. The General Secretariat manages corporate governance, and strategic communications and relations with the media, different stakeholder groups as well as the general public.

**DUTIES AND RESPONSIBILITIES**:
Under the direct supervision of the Secretary-General, the Chief of Staff is responsible for ensuring the integrated and coherent functioning of the Executive Office. The incumbent provides support and expert and strategic advice to the Secretary General and Deputy Secretary-General and assistance in the decision-making process on various ITU related topics, internal or external. To this extent, the incumbent will perform the following duties:

- Provide strategic direction to the overall functioning of the Executive Office, providing expert advice, leadership and direction to the staff (Coordination Officer(s) and Administrative Assistants); ensure overall coordination of the substantive support to the SG and DSG and appropriate follow-up.
- Review status of work plans for key support functions and specific initiatives; assess bottlenecks and the need to escalate to the SG; prioritize required decisions; discuss issues with function leads and identify solutions to accelerate progress.
- Lead strategic initiatives, task forces, working groups and meetings in support and on behalf of the SG, aiming at reinforcing the organizational excellence of ITU, and work closely with the Chief of the Transformation Team to advise on business transformation in areas such as financial management, results-based management, people and culture, oversight and internal controls, and ITU’s digital transformation.
- Ensure quality control and high-quality standards of all outputs and communications that emanate from the Executive’s Office or are produced by the Secretariat in terms of quality, political impact, substance, or presentation; ensure that reports are clear, objective and based on comprehensive data and meet required standards, working in close collaboration with the relevant functional units across ITU.
- Advise on assessing invitations and proposed missions addressed to the SG in terms of importance and priority; oversee the processes for the preparation of responses based on the SG’s decision.
- Act as secretariat to high-level inter-sectoral committees (Coordination Committee, MCG, and others to be defined by the SG) and attend bilateral meetings of the SG; take notes; write reports; and coordinate timely follow-up on issues raised.
- Serve as a member of the SG’s Senior Management Team and provide advice on strategic discussion and development and policy setting.
- In the absence of the SG and the DSG or by delegated authority, receive visitors, perform representational functions, organize and attend meetings on their behalf.
- Serve as the focal point in the Executive Office for all sensitive personnel and management issues.
- Perform other related duties as assigned.

**CORE COMPETENCIES**:
**FUNCTIONAL COMPETENCIES**:

- Analysis, Judgement and Decision Making- Client and Service Orientation- Innovation

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