Administrative Assistant
vor 2 Wochen
EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.
**Administrative Assistant (20%)**:
**Main duties and responsibilities include**:
- Accounting management of the lab’s budget, grants, and third-party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting)
- Staff administration (e.g., HR follow-up, visas, employment contracts, welcoming new joiners, etc.)
- Organization of visitor’s venue (visas, logistics, travel, and accommodation)
- Organization and coordination of conferences, seminars, and travel of collaborators
- Provision of general support and logistics to the lab to ensure effective operation of research activities.
- Management of the lab infrastructure
- Communication (group website, social media) of the lab
**Your profile**:
- Full proficiency in both French and English is mandatory (both written and spoken)
- Computer proficiency with a strong command of Excel, Word, PowerPoint, Outlook
- Confident and precise with budget organization and accounting
- Ability to interact respectfully with all levels of faculty, staff, and students in a multicultural/international environment
- Clear, effective, and professional communication skills both verbally and in writing
- Flexible mindset to manage changing priorities and tackle conflicting demands
- Self-driven with initiative and drive, ability to handle deadlines and multitasking
- Effective time-management, rigorous and attentive to detail
- Problem solver and critical thinker, solution-oriented in the face of challenges
- Team-oriented and committed to continuous growth with the group
- Previous experience as an administrative assistant or working with project management; previous experience at EPFL is a strong asset
**Start date**:
Ideally December 23 but January 24 at latest
**Term of employment**:
Fixed-term (CDD)
**Work rate**:
20%
**Duration**:
12 months contract, renewable
**Remark**:
**Reference**:
Job Nb 3033
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