Meetings Services Assistant

vor 14 Stunden

Geneve, Schweiz United Nations Vollzeit

This position is located in the Meetings Servicing Unit, Meetings Management Section (MMS), Central Planning and Coordination Service (CPCS), Division of Conference Management (DCM), Department for General Assembly and Conference Management, Geneva. The incumbent reports to the Chief of Unit.

**Responsibilities**:
Under the overall guidance of the Chief of Unit, the incumbent will be responsible for the following duties:

- Takes note of the daily programme of meetings, verifies any changes and adapts accordingly;
- Participates in the setting up of conference rooms, prepares and arranges nameplates according to individual room charts;
- Opens conference rooms and verifies that the rooms have been cleaned, checks logistic details prior to meeting;
- In case of virtual/hybrid meeting, contacts client Secretariat to obtain all useful documentation for distribution to the precis-writers, interpreters and press officers, uploads all unofficial documents to be electronically available;
- Controls the entrance to meetings taking place and provides information to participants on the organization of the conference;
- Liaises with the secretariat of the meeting, conference assistants, participants and interpreters;
- Liaises with services concerned in connection with technical problems encountered (headphones, microphones etc.);
- Distributes conference documents to interpreters;
- Liaises with concerned services regarding the end of meetings, informs all concerned of the schedule the following day;
- Ensures that meeting room is cleared, and takes items left behind to the Safety and Security Section;
- Prepares meeting rooms for following day;
- Performs other related duties as required.

Competencies
PROFESSIONALISM:
TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Work Experience
At least one (1) year of experience in general office support or related area is required.

Experience in servicing meetings or conferences preferable in the United Nations or International organizations is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English or French and knowledge of the other is required. Knowledge of another UN official language is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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