Administrative Assistant, Finance Leadership Team

vor 3 Wochen

Basel, Schweiz Lonza Vollzeit

Switzerland, BaselToday, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

Provides a full range of secretarial/administrative support to the Finance Leadership Team. A highly visible role requiring uppermost level of professionalism, confidentiality, discretion, agility, accuracy and flexibility.

Key responsibilities:

- Handles details of a highly confidential and critical nature using tact and diplomacy.
- Maintains files, records, calendars and diaries: arranges business travel, and tracks and processes expenses and relevant invoices.
- Uses own independent judgment and discretion to perform other administrative duties within generally defined policies and practices and supports the LT
- Sets up SharePoint pages and administrates them.
- Performs other duties as assigned.
- Organizes events, travel, workshops and various meetings (internal, external, local and international) for the Leadership Team
- Potential deputy of Executive Assistant CFO in case of absences and special projects

Key requirements:

- A-level/high school diploma or commercial apprenticeship.
- Experience of supporting a busy senior executive with knowledge of working in a large and complex matrix organization
- Pharma/Life Science background and knowledge preferred but not essential.
- Fluent in English and German - first class communication skills - written and oral.
- High emotional intelligence - capable of tact, diplomacy, flexibility and the highest level of confidentiality and professionalism in all interactions - Ability to build strong and trusted relationships with internal and external contacts
- Able to multi-task and deal with changing priorities, deadlines and a demanding workload, deliver highly accurate and timely work under pressure
- Experience and ability to manage calendars and meetings across different time zones
- Willingness to work in an agile environment within a large and complex matrix organization
- Good team player with a “Can-do” attitude and high motivation
- Capable of tact, diplomacy, flexibility, and the highest level of confidentiality and professionalism in all interactions.
- Consistently delivers highly accurate and timely work
- Advanced proficiency in Outlook, Word, PowerPoint, Excel and understanding of SAP, Skype, SMS, Lync and SharePoint.

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.

**Reference: R54354**:

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