Administrative Assistant
Vor 4 Tagen
Switzerland, BaselToday, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.
In this visible role requiring an uppermost level of professionalism, confidentiality, discretion and flexibility you will be providing a full range of secretarial and administrative support to the Financial Leadership team and CFO functions.
This is a part time role 40% and working days will be Tueaday and Friday.
**Key responsibilities**:
- Organizing events, workshops and various meetings (internal, external, local and international) for the leadership team
- Arranging business travels through travel agency or online booking tool (flights, trains, hotels, transfers, visa) including preparation and submission of travel expense reports
- Tracking and processing expenses and relevant invoices
- Using own independent judgment and discretion to perform other administrative duties within generally defined policies and practices
- Handling details of a highly confidential and critical nature using tact and diplomacy
- Setting up SharePoint pages and administrate them
- Setting up Onboarding's for new team members
- Perform other duties as assigned
**Key requirements**:
- A-level/high school diploma, Commercial apprenticeship or similar
- Experience in supporting demanding senior executives
- High emotional intelligence - capable of tact, diplomacy, flexibility and the highest level of confidentiality and professionalism in all interactions - Ability to build strong and trusted relationships with internal and external contacts
- Advanced proficiency in Outlook, Word, PowerPoint, Excel and SAP Concur, Skype, SMS, Lync and SharePoint
- Able to multi-task and deal with changing priorities and a demanding workload, deliver highly accurate and timely work under pressure
- Experience and ability to manage calendars and meetings across different time zones
- Familiarity with travel bookings
- Willingness to work in an agile environment within a large and complex matrix organization
- First class communication skills in German and English
- Good team player with a “Can-do” attitude and high motivation
Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.
People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference.
**Reference: R49027**:
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