Management Assistant

vor 3 Wochen

Basel, Schweiz Abbott Laboratories Vollzeit

**Abbott **is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.

Abbott Established Pharmaceutical Division **(EPD)** is looking for a

**Management Assistant**

**Primary Job Function**:
General office management for both Regulatory Affairs EM (10 persons) and EPD Licensing & Acquisitions (4 persons) departments, including internal and external correspondence, archiving, mailings, acting as communication interface with internal and external stakeholders and administration of travel management.

**Core Job Responsibilities**:

- Managing Outlook agenda, planning meetings and video conferences
- Coordinating training / team meeting logistics
- Managing business travels for both departments (booking travels, handling visa requests as well as travel expenses)
- Supporting / coordinating CDA’s & EPD L&A contract processes
- Creating new vendor profiles in SAP and corresponding PO’s in SAP for invoices and following-up until payments issued (incl. milestones instalments for L&A)
- Coordinating meeting requests for the L&A yearly international event

**Minimum Education**:

- Commercial education or University degree in Business Administration or equivalent experience

**Minimum Experience/Training Required**:

- Minimum 3 years of experience in a similar administration role
- Excellent command of English, German (additional language, i.e. French & Spanish are an asset)
- Full command of modern IT skills (MS Office) and SAP
- Team and service-oriented, well organized, good communicator, good team player, agile and flexible, able to adapt to changes
- Comfortable working in multicultural, dynamic, fast-paced environment

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