Management Assistant

vor 2 Wochen

Basel, Schweiz Abbott Laboratories Vollzeit

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.

Abbott Established Pharma Division (EPD) is looking for a

**_ Management Assistant_**

to be based in Allschwil
- Basel, Switzerland

**Primary Job Function**:

- General office management for both Regulatory Affairs EM (4 persons) and EPD Licensing & Acquisitions (4 persons) departments, including internal and external correspondence, archiving, mailings, acting as communication interface with internal and external stakeholders and administration of travel management.
- Coordinate EPD CDAs and L&A Deals: closely following up on CDAs, creating POs in SAP for all EPD L&A deals, triggering the payment of the milestones installments on due time ensuring a close follow-up with partners and manage any other request related to L&A Department

**Core Job Responsibilities**:
In addition to the usual daily administrative tasks (such as managing the agenda of Anirban Sadhu, planning meetings and Video Conferences, booking travels for both Departments RA & L&A’s team members and handling visa requests, as well as travel expenses), I am also acting as a coordinator between L&A Directors and their external business partners on:

- CDAs & EPD L&A Contracts: once the clean version is received, initiate the signature process by collecting L&A Directors’ signature, send CDAs out to business partners, follow up until we get a countersigned original hardcopy back. Regular alignment-communication with internal stakeholders for the CDAs and L&A Deals (Regional BD, Legal, Finance)
- Upload new vendors profiles in SAP
- Create the corresponding POs in SAP (in accordance with the 3 Finance Directors in Chicago (Paulina Zarebska, Juan Zelaya and Barbara Massa)
- Trigger the payment of the Milestones Instalments on due time, ensuring the payments have been processed by Accounts Payables and sending the Proof of Payment to the business partners
- Oversight of open POs with Corporate Finance Directors and report any delay
- Ensure an overall smoothness of the process

**Position Accountability/Scope**:

- Timely manage visa requests and travel plans for 8 team members (approx. 20 visas and 50 travels per year)
- Support Regulatory Affairs Director/team members for meetings planning, logistics, purchasing etc and any occasional request
- Timely follow up on CDAs and L&A deals to get them signed and countersigned by partners
- Create new Vendors in SAP whenever necessary (challenging in case of last-minutes POs requests)
- Create PO and milestones payment involving a high responsibility due to the important amounts of the deals with a tight timetable before the first upfront payment.

**Requirements**:

- Minimum 3 years previous admin experience
- Excellent command of English, German (+ **French & Spanish** as an asset)
- Full command of modern IT skills (MS Office) and of
- SAP
- Comfortable working in multicultural environment, Team/Service-oriented, good communicator, good team player, agile and able to adapt to changes

  • Management Assistant

    Vor 7 Tagen

    Basel, Schweiz Abbott Laboratories Vollzeit

    **Abbott **is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160...

  • Management & Administrative Assistant

    vor 4 Wochen

    Basel, Schweiz Abbott Laboratories Vollzeit

    **Management Assistant** **Primary Job Function**: General office management for the EPD IT department, internal and external correspondence, archiving, mailings, acting as communication interface with internal and external stakeholders, travel management. **Core Job Responsibilities**: **Administrative** **Support** - Support of Head of IT EPD in all...

  • Student Assistant Contract Management 30-100%

    vor 4 Wochen

    Basel, Schweiz Institute of Molecular and Clinical Ophthalmology Basel Vollzeit

    The Institute of Molecular and Clinical Ophthalmology Basel (IOB) seeks a highly motivated person as **Student Assistant Contract Management**. IOB is a research institute combining basic and clinical research. Its mission is to drive innovations in understanding vision and its diseases and develop new therapies for vision loss. It is a place where your...

  • Marketing Assistant

    Vor 3 Tagen

    Basel, Schweiz Abbott Laboratories Vollzeit

    **About Abbott** Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. Abbott Established Pharmaceuticals (EPD) is looking for a **Marketing Assistant** **Primary Job Function**: To support key insights and...

  • Assistant Property Management

    vor 2 Wochen

    Basel, Schweiz Apleona Schweiz AG Vollzeit

    Als Apleona Schweiz AG bieten wir unseren Kunden an 14 Standorten das Beste aus Facility und Real Estate Management. Durch unsere Erfahrung und unser Know-how gehören wir zu den führenden Multi-Dienstleistern auf dem Schweizer Markt. Die Apleona Gruppe beschäftigt international über 40'000 Mitarbeiterinnen und Mitarbeiter in den unterschiedlichsten...

  • Assistant Relationship Management

    Vor 3 Tagen

    Basel, Schweiz LGT Gruppe Holding AG Vollzeit

    Kategorie- Relationship Management- Pensum- Full Time ( 80%)- Ausgeschrieben seit- 16. Mai 2023Seite teilen - twitter - facebook - linkedin - whatsapp - per E-Mail - URL kopieren **Über uns****: LGT ist eine führende internationale Private Banking und Asset Management Gruppe, die sich seit über 100 Jahren im Besitz der Fürstenfamilie von Liechtenstein...

  • Team Assistant International Value

    vor 4 Wochen

    Basel, Schweiz Alexion Pharmaceuticals,Inc. Vollzeit

    **T**eam Assistant International Value & Access** **Location**: Hybrid (3 days onsite - 2 remote) Zurich **Reports To**: Head of International Value and Access **This is what you will do**: Team Assistant provides admin support to Head of International Value and Access, and manages projects supporting the IVAP team **You will be responsible for**: -...

  • Executive Assistant

    Vor 3 Tagen

    Basel, Schweiz Tiger Recruitment Ltd Vollzeit

    **Executive Assistant - Private Equity** **Overview** On behalf of our client, an Asset Management firm, we are looking for an experienced Executive Assistant, ideally with knowledge of the Private Equity or Financial Services industries. This is a permanent role and will be based in Zurich. **Key Responsibilities** - All aspects of diary management /...

  • Assistant Relationship Management

    Vor 3 Tagen

    Basel, Schweiz LGT Gruppe Holding AG Vollzeit

    Category- Relationship Management- Workload- Full Time ( 80%)- Posted on- 16 May 2023Share this page - twitter - facebook - linkedin - whatsapp - copy url **About us****: LGT is the world’s largest family-owned and managed Private Banking and Asset Management Group. For more than 100 years it has been fully owned and managed by the Princely House of...

  • Lab Manager Assistant

    vor 4 Wochen

    Basel, Schweiz We make it GmbH Vollzeit

    We make it GmbH is a company operating nationally in Switzerland, which has a high level of competence in the personnel services sector thanks to many years of successful experience. Concentration of placement activities on the core areas of industry, technology, office/ administration, engineering, pharmaceuticals and IT. We make it GmbH places the highest...

  • Administrative Assistant

    Vor 3 Tagen

    Basel, Schweiz Manpower Vollzeit

    We are currently looking for a Junior Administrative Assistant for our client Philip Morris in Neuchâtel to assist in the Clinical Operations department. **Your mission** **Responsible for assisting in the pay process**: - Perform new vendor creation - Assist in creation, update, and close purchase orders (POs) as requested - Check receipts accuracy in...

  • Assistant Director of Spa

    Vor 3 Tagen

    Basel, Schweiz Dolder Hotel AG ***** Zürich Vollzeit

    **Assistant Director of Spa**: Das Dolder Grand bietet den richtigen Rahmen für Menschen mit Sinn für Genuss, Exklusivität und Erholung: 175 luxuriöse Zimmer und Suiten, erlesene Gastronomie, ein Spa auf 4’000 Quadratmetern sowie grosszügige Event - und Seminarräumlichkeiten. Das ursprüngliche «Curhaus» von 1899 präsentiert sich als neues City...

  • Administrative and Financial Assistant

    vor 1 Woche

    Basel, Schweiz EPFL Vollzeit

    Critères de l'offre Description du poste **Your mission**: The GALATEA Laboratory and the Thermomechanical Metallurgy Laboratory (LMTM) are looking for an administrative assistant to support Prof. Yves Bellouard and Prof. Roland Logé in the administrative and financial management of their research labs **Main duties and responsibilities...

  • Assistant Property Management

    vor 2 Wochen

    Basel, Basel-Stadt, Schweiz Apleona Schweiz AG Vollzeit

    AufgabenDurchführung vielfältiger administrativer Aufgaben im Bereich der kaufmännischen und technischen Bewirtschaftung inkl. Mahnwesen Aktive Mitwirkung beim Leerstandsmanagement durch Teilnahme an Besichtigungen von Wohnungen und Nebenobjekten mit potenziellen Interessenten im Rahmen der Wiedervermietung Verantwortlich für die Erstellung von...

  • Project Assistant

    Vor 7 Tagen

    Basel, Schweiz MCI Group Vollzeit

    16 Feb 2024**Project Assistant (BS)**: We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges...

  • Assistante Médicale Cheffe Adjointe

    vor 4 Wochen

    Basel, Schweiz Careerplus Vollzeit

    Vous avez une expérience dans le domaine de la santé Neuchâteloise et vous savez manager une équipe pluridisciplinaire ? Ce poste est fait pour vous, postulez ! Nous sommes à la recherche, pour notre client, un grand cabinet médical de la région de Neuchâtel, **un/e assistant/e médical/e chef/fe adjoint/e**. Cette structure est facilement...

  • Admin Assistant

    vor 4 Wochen

    Basel, Schweiz Global Personal Partner Vollzeit

    **EINFÜHRUNG**: Unser Beruf und unsere Leidenschaft «HR-Management». Global Personal ist ein eigenständiges Unternehmen der Interiman Group SA mit über 100 Mitarbeitenden, die an 21 Standorten in der Deutschschweiz ein komplettes Programm von Dienstleistungen im Bereich Human Resources anbieten. Für unseren Mandanten, ein internationales...

  • Team Lead Regional Assistants Customized Solutions

    vor 4 Wochen

    Basel, Schweiz Brenntag Vollzeit

    **Team Lead Regional Assistants Customized Solutions Pharma**: Our team in **Basel** currently has an opening for a **Team Lead Regional Assistants Customized Solutions Pharma** **YOUR ROLE & RESPONSIBILITIES**: - Manage and support the EMEA team of regional assistants to the customized colutions Pharma team - Report to the Head of customized solutions...

  • Assistant Store Manager

    vor 3 Wochen

    Basel, Basel-Stadt, Schweiz Rituals Cosmetics Switzerland AG Vollzeit

    Unterstützung des Shop Managers in allen Belangen des Stores sowie lösungsorientierte Anwendung von Strategien und Best Practices im Kundenservice gemeinsam mit dem Team\r Vertretung des Shop Managers im operativen Tagesgeschäft (bspw. Kasse, Lager, Visual Merchandising, Fläche) sowie ggf. Personalthemen (z. B. Personaleinsatzplanung, Recruiting) in...

  • Lab Manager Assistant

    vor 4 Wochen

    Basel, Schweiz ITech Consult Vollzeit

    **Lab Manager Assistant **(f/m/d) **- Microsoft Office / Gsuite / Communication skills / Organizational skills / Inventory Management** **Project**: For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Lab Manager Assistant. **Background**: Our Client is looking for a highly motivated Lab Manager Assistant to join...