Administrative Assistant

vor 2 Wochen

Geneve, Schweiz United Nations Vollzeit

This position is located in the UNHCR Audit Service, Internal Audit Division, of the Office of Internal Oversight Services (IAD/OIOS) in Geneva. The incumbent reports to the Section Chief.

The Office of Internal Oversight Services (OIOS) is the internal oversight body of the United Nations (UN) and assists the Secretary-General in fulfilling his oversight responsibilities in respect of the resources and staff of the Organization through the provision of audit, investigation, inspection and evaluation services.

**Responsibilities**:
The Administrative Assistant will be responsible for:
Human Resources Management
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making
- Assist with visualizations and updating information material such as web pages or brochures
- Enter, maintain and certify administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems
- Review entitlements-related claims and reports
- Provide advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary
- Maintain and review organizational staffing tables; prints and reviews Umoja reports

Budget and Finance
- Monitor status of expenditures and allotments through Umoja, records variations, updates budget tables
- Consolidate data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies
- Review status of relevant expenditures and compares with approved budget
- Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds
- Assist in the preparation of budget performance submissions
- Prepare statistical tables and standard financial reports

General Administration
- Prepare, process and follow-up on administrative arrangements and forms related to the official travel of staff
- Draft routine correspondence
- Maintain files of rules, regulations, administrative instructions and other related documentation
- Maintain up-to-date work unit files (both paper and electronic)
- Coordinate extensively with service units and liaises frequently with internal team members both at Headquarters and in the field
- Perform other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations

Contract Administration
- Assist with day-to-day administration of contracts between the UN and external contractors for outsourced services
- Audit the contractors' invoices against the goods and services provided by the contractor and approved by the UN
- Process the payment of contractors' invoices and monitor payments
- Prepare and process all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys

Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required. Must have passed the United Nations Global General Service Test (GGST) or an equivalent locally administered test at Offices Away from Headquarters.

Work Experience
A minimum of five years of experience in accounting, finance, administrative services or a related area is required.

Experience with automated human resources systems and Enterprise Resource Planning systems is desirable.

One year or more of experience in data analytics or related area is desirable.

Languages
English and French are the working languages of the United Nati

  • Administrative Assistant

    vor 4 Wochen

    Geneve, Schweiz Adecco Vollzeit

    For several international clients, we are looking for **Administrative Assistant**: **Your challenges** - Provide administrative support to your superior, team members and visitors - Draft and prepare presentations, memos, charts, tables, graphs and plans - Be in charge of follow-up of meetings, events and conferences - Ensure fluid circulation of...

  • Administrative Assistant

    vor 4 Wochen

    Geneve, Schweiz Adecco Vollzeit

    For several international clients, we are looking for **Administrative Assistant**: **Your challenges** - Provide administrative support to your superior, team members and visitors - Draft and prepare presentations, memos, charts, tables, graphs and plans - Be in charge of follow-up of meetings, events and conferences - Ensure fluid circulation of...

  • Administrative Assistant

    Vor 6 Tagen

    Geneve, Schweiz Center for International Environmental Law Vollzeit

    **POSITION TITLE**:Administrative Assistant **PROGRAM**:Fossil Economy **SUPERVISOR**:Program Director **LOCATION**:Geneva, Switzerland **SALARY**: CHF 59,813 - 73,541 **DEADLINE** Rolling, with first review March 4, 2024 **SUMMARY DESCRIPTION**: Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the...

  • Assistante Administrative

    vor 4 Wochen

    Geneve, Schweiz Start emploi Vollzeit

    Pour l’un de nos clients, une société spécialisée dans le courtage en assurances, nous recherchons une: **Assistante Administrative** « Poste fixe » **Vos missions**: - Constitution et suivi des dossiers - Création de documents commerciaux, supports de présentation - Réalisations d’études commerciales - Organisation des déplacements et...

  • Assistante Administrative

    vor 4 Wochen

    Geneve, Schweiz LIP Suisse Genève Vollzeit

    Notre agence LIP SUISSE SA recherche pour son client une assistante administrative: Description du poste: - Réception téléphonique - Etablissement de bons de travaux - Facturation - Gestion de planning Votre profil: - Vous avez minimum 2 ans d'expérience dans un poste similaire - Parfaite maîtrise de la langue française - Bonne maîtrise des outils...

  • Assistante Administrative

    Vor 4 Tagen

    Geneve, Schweiz Groupe PGN Vollzeit

    Pour un remplacement maternité, nous recrutons **une assistante administrative à 100% **pour un poste à **Genève**. Vos missions: - Gestion du secrétariat général - Gestion des courriers et des mails - Saisie des rapports d'heures - Préparation des salaires - Gestion de la facturation - Petite comptabilité générale Votre Profil**: -...

  • Executive Administrative Assistant

    Vor 3 Tagen

    Geneve, Schweiz Pamoja Capital Vollzeit

    **Position**: Executive Assistant to the CEO of a Family Office/ international entrepreneur and philanthropist **Location**: Geneva, Switzerland. **Qualifications**: Administrative background. Previous experience as an executive/personal assistant is required (3 years+). Experience in a family office is a plus. **Language**: Fluent in French and English...

  • Administrative Assistant

    Vor 4 Tagen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232233 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : Office for the Coordination of Humanitarian Affairs **Date Posted** : Apr 11, 2024 **Deadline** : May 11,...

  • Administrative Assistant

    vor 4 Wochen

    Geneve, Schweiz Interiman Vollzeit

    **INTRODUCTION**: For our client in ** Geneva** we are actively looking for an **Administrative Assistant / Paralegal Department,** for a temporary mission **DESCRIPTION DE LA MISSION: **The work is expected to be carried out in person in the office. **PROFIL ATTENDU**: - Holding a legal degree is a strong advantage, - Fluent in English and excellent...

  • Assistante Administrative 60%

    Vor 6 Tagen

    Geneve, Schweiz Profinter S.A Vollzeit

    Pour l'un de nos clients, nous recrutons un(e) assistant(e) administrative pour un poste fixe à 60% à Genève. Votre profil: - **Expérience dans une entreprise du bâtiment obligatoire**: - CFC employée de commerce ou titre jugé équivalent - Maîtrise de l'anglais niveau B1 minimum - Bonnes connaissances géographiques de la ville de Genève Vos...

  • Administrative Assistant

    Vor 3 Tagen

    Geneve, Schweiz EPFL Vollzeit

    Critères de l'offre Description du poste **Your mission**: The Laboratory for Soft Bioelectronic Interfaces (LSBI) is looking for an administrative assistant to support Prof. Stéphanie Lacour in the administrative and financial management of her research lab. **Main duties and responsibilities include**: - Provision of general support and logistics to...

  • Administrative Assistant

    Vor 3 Tagen

    Geneve, Schweiz EPFL Vollzeit

    EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...

  • Administrative Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Disasters and...

  • Junior Administrative Assistant

    Vor 3 Tagen

    Geneve, Schweiz Adecco Vollzeit

    For an international organisation, we're seeking for a **Junior Administrative Assistant**: **Your challenges** - Draft standard correspondence; text process and format, using appropriate software, a variety of documents (official correspondence, tables, reports, presentations, publications, etc.); proofread for accuracy, grammar and style and ensure...

  • Assistante Administrative 100%

    Vor 7 Tagen

    Geneve, Schweiz Profinter S.A Vollzeit

    Pour l'un de nos clients, nous recrutons un(e) Assistante Administrative à 100%. **Un excellent niveau d'anglais à usage professionnel est exigé.** **Une première expérience dans une entreprise du bâtiment est obligatoire.** Vos tâches: - Accueil physique - Accueil téléphone - Traitement du courrier entrant et sortant - Traitement des...

  • Administrative Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Chief, Financial Resources Management Service, Division of Administration, United Nations Office at Geneva. The Administrative Assistant will report to the Chief of the Service. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: HUMAN...

  • Administrative Assistant Fr/eng

    vor 4 Wochen

    Geneve, Schweiz Interiman Vollzeit

    **INTRODUCTION**: For one of our clients, an International Pharmaceutical Oganisation, based here in **Geneva**, we are looking for a: **Administrative Assistant FR/ENG** *** For a permanent role **DESCRIPTION DE LA MISSION**: - Day-to-day Secretariat office administrative activities ; - Website administration ; - Record and database updates ; -...

  • Assistant Administratif ou Assistante Administrative

    vor 4 Wochen

    Geneve, Schweiz Ville de Genève Vollzeit

    La DIRECTION DU PATRIMOINE BATI (DPBA) du Département de l'aménagement, des constructions et de la mobilité veille à l'entretien, à la rénovation et au développement du parc immobilier de la Ville de Genève (édifices publics et immeubles locatifs). Pour compléter son équipe, la Direction du patrimoine bâti cherche un ou une ASSISTANT...

  • Consultancy: Administrative Assistant Documents

    vor 4 Wochen

    Geneve, Schweiz Inter-Parliamentary Union Vollzeit

    Working under the direct supervision of the Senior Assistant responsible for the Documents Control Service, the incumbent provides secretarial and administrative support for the Division and in support of IPU Assemblies and meetings of other statutory bodies as required. **Accountabilities**:The specific duties of the Administrative Assistant are as...

  • Motorsport Games Administrative Assistant Trainee

    vor 4 Wochen

    Geneve, Schweiz FEDERATION INTERNATIONALE AUTOMOBILE Vollzeit

    22-02-2024 MOTORSPORT GAMES ADMINISTRATIVE ASSISTANT TRAINEE POSITION - INTERNSHIP AGREEMENT MANDATORY **MOTORSPORT GAMES ADMINISTRATIVE ASSISTANT TRAINEE POSITION - INTERNSHIP AGREEMENT MANDATORY (Geneva - Switzerland)**: The Circuit Sport Department seeks for a 6-month trainee starting in June 2024. This internship involves assisting in the preparation...