Administrative Leader/ Executive Assistant

vor 1 Woche

Horgen, Schweiz Dow Vollzeit

Dow’s Feedstocks & Commodities Business has an opening for an Executive Administrative Assistant to the Business Vice President. You are responsible for office administration, management and leadership of administrative processes and systems to support the global Business Vice President.

**Our purpose**

Join a team that’s passionate about partnership. With careers at Dow, we take time to explore questions and talk to each other. We love to learn. Our people are driven by limitless curiosity.

We are an innovative, customer centric, inclusive, and sustainable materials science company:
Employing 36,500 individuals | Across 109 manufacturing sites | In over 31 countries

Our portfolio of products and solutions include Plastics, Industrial intermediates, Coatings and Silicone-based materials. Within Dow, our Feedstocks & Commodities business purchases and processes feedstocks for use in our global operations. We also identify alternative and renewable feedstock sources. We produce raw materials for nearly all of Dow’s businesses that are used to manufacture products that consumers use every day.

We make diversity and inclusion a priority—because sharing our perspectives and building on each other’s ideas will drive innovation. Could you imagine yourself in a place like this?

Are you a problem solver with organizational talent and a collaborative mindset? In this role, you will provide professional administrative support, identifying, anticipating and addressing needs of senior leadership. You find solutions to daily scheduling challenges, and you collaborate at the highest professional standard with other senior administrative professionals, both internal and external to Dow. In this role you are entrusted with sensitive and confidential information. You exercise absolute discretion, and you maintain confidentiality with all team members.

You are good at:

- Providing full support to the global Vice President: calendaring, meeting and travel management, development of presentations etc. Includes effective planning, meeting preparation, and adjustments to accommodate changing plans.
- Exercising judgement to determine and respond to internal and external correspondence that does not require the Leader’s personal attention. Takes appropriate actions, also in the absence of the Leader.
- Handling travel management - domestic, international, and corporate aviation - including visas, etc. Travel expense reporting (TER), able to address discrepancies, and provide coaching on proper procedure, consistent with company policy and Dow's Code of Business Conduct.
- Owning records management, Delegation of Authority, invoices etc.
- Assisting team members with every-day IT matters. Staying up to date and keeping the team informed to ensure effectiveness.
- Collaborating with others within the company to overcome challenges. Being approachable, contributing to a positive and inclusive work environment.
- Serving as a role model for other administrative personnel by leveraging best practices, coaching, and providing guidance and feedback.
- ** Required qualifications**
- Minimum five years of experience in senior administrative support roles in an international environment
- Apprenticeship in business administration, or bachelor’s degree, or similar education
- ** Your skills, knowledge, and abilities include**:

- Strong organizational skills with expressed attention to detail and sound judgement
- High level of self-motivation and resilience
- Excellent prioritization skills to meet deadlines in a fast-changing environment. Ability to adapt to changes and handle ambiguity
- Discrete, trustworthy individual with highest work ethics; operates with a limited degree of supervision through empowerment
- Problem solver who constantly strives to improve and to reduce complexity
- Clear and concise written and verbal communication in English and German
- Ability to effectively communicate and collaborate with a diverse range of people
- Digital proficiency. Stays current on new technology, confident to incorporate new technology to ensure mínimal disruptions to productivity. Shares best practices
- Experienced MS Office user (Outlook, PowerPoint, Excel, Word, MS Teams etc.)
- Experienced user of other Dow systems and processes, such as File Share Manager, Share Point, Delegation of Authority, Diamond Systems, SAP etc.), or strong motivation and capacity to learn these tools fast
- ** Additional notes**

Dow Offers:

- A robust total rewards program, including: competitive base pay, variable pay that rewards individual, team, and Company performance, and comprehensive benefits
- On-going learning opportunities within a diverse, inclusive and rewarding work environment
- Career experiences that can span different Dow businesses and functions with opportunities for personal and professional growth
- The chance to work within a global company and interact with colleagues from around the world
- Opportunities that

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