Team Assistant

vor 18 Stunden

Zurich, Schweiz Takeda Pharmaceutical Vollzeit

People First - At Takeda we are dedicated to improving the health and well-being of all people and bringing them the hope of a brighter future. It is our passion that transforms every job into meaningful action. Our people are the heart of Takeda. Our team is growing and for this we need bright minds with creativity and flexibility - what talent do you have?

**We are currently hiring for a Team Assistant (all genders) to support our Business Unit Rare Diseases**, PDT** & Oncology in our office in Zurich Opfikon.**

**Your tasks in detail**:

- Coordinating a variety of different administrative activities within in a dynamic team
- Ensuring high quality and compliant conduct of marketing and sales activities as well as business operational duties
- Reporting into the Head of the Business Unit (BU)
- Responsible for actioning the entire BU’s Activity Management process: activity management tool, contract management, ARIBA/MDG/SAP and activity tracking
- Tracking - ensure all activities are documented and status updated throughout life cycle until activity is closed
- Support the team regular meetings and track/monitor actions
- Finance - collaborate with the Swiss LOC finance controller to work on continuous improvements related to Takeda’s Purchase to Pay processes and problem-solving day to day issues
- Planning of internal and external business meetings, workshops/team building as required
- HCP administration and contact point for administrative services
- Independently drive and complete assigned projects
- Proactively pick up any ad-hoc / unplanned tasks / issues as required
- SharePoint Administrator - manage BU specific materials, content, format etc.
- Facilitate and take part in weekly meetings for the Swiss LOC Team Assistants group, track and assign actions
- Inbound and outbound post services - physically be present in the office to manage post (as per predefined assistants weekly schedule)
- Back-up for other Team assistants as required
**Your profile**:

- Fluent in English and German both written and oral is mandatory; French is a plus
- Excellent communication and organization skills
- Service minded, structured and open-minded working style
- Very strong in communication and able to deliver a high working level
- Practical business-oriented solution approach
- Experienced in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Positive “Can do” attitude, friendly, flexible, proactive, assertive, committed, reliable, team player
- Capable of working independently as well as in teams and can multitask with ease
- Able to stay professional and calm in challenging situations
- Take ownership for given responsibilities, adaptable and willing to accept and embrace change
**Empowering our people to shine**

**Diversity, Equity, and Inclusion**

**Locations**:
Zurich, Switzerland
**Worker Type**:
Employee
**Worker Sub-Type**:
Regular
**Time Type**:
Full time

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