Executive Administrative Assistant Autoliv Europe

vor 6 Monaten

Zug, Schweiz Autoliv Group Vollzeit

**Scope of your role**:

- Providing high-level administrative support to the President of the European division (AEU) and his Executive Leadership Team (ELT).
- Performing diverse administrative duties and functions requiring confidentiality, initiative and sound decision-making.
- Managing schedules and travel itineraries, assuring travel arrangements for AEU President and ELT members.
- Managing incoming correspondence, organizing virtual and physical meetings, including location logistics, travel arrangements, hotel, restaurant and meal arrangements, presentation materials, budgeting and related tasks.
- Timely processing expense reports for the AEU President and members of the ELT.
- Coordinating all aspects of monthly ELT meetings (e.g., calendar invitations, room set up, etc.); collecting and distributing monthly reports; updating group directory and org chart as required.
- Proactively handling regular activities without prompting and advising of issues or delays as they arise; providing regular status updates if work is outstanding.
- Preparing invoices, reports, memos, letters, financial statements and other documents.
- Conducting research, compiling data, and preparing papers for consideration and presentation by executives, committees and boards of directors.
- Attending meetings (e.g., monthly ELT meetings) and taking meeting minutes and documenting decisions made.
- Greeting visitors and determining whether they should be given access to specific individuals.
- Performing general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Other administrative duties as assigned.

**Qualifications and Experience**:

- HS Diploma is required (Matura, Abitur, Baccalaureat).
- Proven 8+ years of progressive experience in Administrative support positions (must) in a multi-national and large cooperation.
- Experienced working with frequent travelers/remote site executives.
- Excellent project management skills with a proven ability to manage multiple initiatives simultaneously, prioritize workloads, meet deadlines and drive projects to successful implementation.
- Ability to adapt and thrive in a fast-paced dynamic and international environment where priorities change daily.
- Detail-oriented and the ability to think "outside the box".
- Self-directed and proactive, team player who enjoys collaboration and understands the needs of a busy executive management team.
- Responsive and customer-focused with a demonstrated use of professional judgment.
- Proven adherence to highly ethical standards and compliance, by leading by example.
- Exceptional verbal and written communication skills, Business English and German (a must).
- Sound stakeholder focus, curious and innovative.
- Highly proficient in all MS Systems as well as Microsoft Word, Excel, PowerPoint, and Teams.

**Personal Characteristics**:

- The ability to manage a wide variety of tasks, pay attention to detail and anticipate next steps and needs are essential as the person in this role will support several members.
- Drives for excellence and results.
- Flexibility (occasional travel within Europe).

It is a replacement for a current function holder, who leaves for long maternity. The role is based in Zug, with a possibility to make a positive impact on our high-performing Operations in Europe and Africa. Ideal start date: asap.

**More lives saved - more life lived

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