Programme Management Assistant

vor 3 Wochen

Geneve, Schweiz United Nations Vollzeit

The post is located in the United Nations Road Safety Trust Fund (UNRSF) secretariat, hosted by the United Nations Economic Commission for Europe (UNECE) in Geneva, Switzerland. The UNRSF helps to strengthen road safety management capacity at the national and local levels, and unlock sustainable sources of domestic road safety financing in low and middle-income countries by mobilizing global financial and technical resources; Support road safety programmes at the national and local levels by providing funding support to participating institutions and organizations throughout the funding cycle; Coordinate complementary channels of road safety and sustainable transport assistance to countries and cities to harmonize initiatives for the Sustainable Development Goals, and maximize the effectiveness and efficiency of the goals. The incumbent reports directly to the P5 Senior Programme Management Officer of the UNRSF secretariat.

**Responsibilities**:
Under the direct supervision of the Senior Programme Officer, the incumbent will provide programmatic and administrative support to the United Nations Road Safety Trust Fund's (UNRSF) secretariat. He/she will be responsible for the following duties:

- Performs a wide range of office support and administrative functions, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, such as recruitment and appointment of personnel, travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services.
- Responds or drafts responses to UNRSF's routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Monitors processes and schedules related the UNRSF’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Assists in the programme planning and preparation for all components of the UNRSF plan of work; researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Provides secretarial, administrative and logistics support to UNRSF Advisory Board and Steering Committee meetings.
- Assists in the maintenance of UNRSF's website by scanning, converting and posting a variety of documents onto the site.
- Maintains calendar/schedules UNRSF's Senior Programme Officer; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Reviews, records, distributes and/or processes mail and other documents of UNRSF; follows-up on impending actions, Prepares project documents, cost plans/budgets, etc.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
- Maintains files (both paper and electronic) and databases for UNRSF's work unit.
- Assists in providing software and office equipment support.
- Performs other duties as assigned.

Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Work Experience

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

Assessment

Special Notice
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, re

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