Programme Management Assistant

vor 2 Monaten

Geneve, Schweiz United Nations Vollzeit

This position is located in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent works under the general supervision of the Chief of SPB, and the direct supervision of the Section Chief/Unit Coordinator.

**Responsibilities**:
Within limits of delegated authority the Programme Assistant will be responsible for the following duties:

- Organizes and coordinates administrative arrangements for missions, meetings, and consultations, including travel arrangements, rental of conference rooms and equipment, preparation of attendance lists and background materials and any follow-up actions; provides logístical support during missions and meetings.
- Compiles, summarizes, and presents basic information/data on specific programmes/projects and related topics or issues.
- Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
- Formats official reports to the Human Rights Council (HRC) and General Assembly (GA) in accordance with internal guidelines and ensures submission to the Documentation Control Unit.
- Participates in the development/modernization/updating of databases in the Branch and provides feedback to developers as required; Undertakes all necessary actions in relation to processing of SP communications through Quick Response Desk and Country Visit Databases, prepares statistics and other information. Participates in the maintenance of filing and reference systems including archiving of confidential records.
- Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks
- Provides guidance/training to new/junior staff.
- Performs other duties as assigned.

Competencies

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent

Work Experience
At least five (5) years of administrative experience, programme or project administration, technical cooperation or related area is required.

Out of the five (5) years, at least three (3) years of experience within the United Nations common system or similar international organization, is desirable.

Experience with word processing, spreadsheets and communication software is desirable.

Experience in providing support to senior-level officials is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in French or Spanish is required, and fluency in the other is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPL

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