Programme Management Assistant

vor 2 Monaten

Geneve, Schweiz United Nations Vollzeit

This position is located in the Office of the Director, Human Rights Council and Treaty Mechanisms Division (CTMD), OHCHR, Geneva. The incumbent reports to the Programme Management Officer.

**Responsibilities**:
Within delegated authority, the Programme Management Assistant will be responsible for the following duties:

- Provides assistance in support of programme planning, performance, implementation, monitoring, reporting and evaluation at Division level/administered work and cost plans, ensuring timeliness and correctness of outputs prepared by the Branches and tracking time-sensitive tasks assigned to the Branches.
- Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and budgets under Division responsibilities, including inputs to the Performance Management System and the ERP system Umoja.
- Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; verifies financial authorizations for expenditures.
- Collaborates with programme/project managers on performance reporting.
- Provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Serves as focal point for coordination and monitoring of assigned programme/project implementation such as recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Drafts correspondence and communications related to all aspects of programme planning, implementation, administration, and management.
- Provides guidance and training to new/junior staff.
- Performs other duties as assigned.

Competencies

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience
A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.

Out of the seven years, a minimum of four (4) years of experience in the United Nations common system or similar international organization is desirable.

Experience working on an Enterprise Resource Planning (ERP) system such as Umoja and/or Inspira is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and French is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality

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