Programme Management Assistant

vor 2 Monaten

Geneve, Schweiz United Nations Vollzeit

This position is in the Programme Support Unit in the Office of the Director of the Field Operations and Technical Cooperation Division (FOTCD), Geneva. The incumbent reports to the coordinator of the Programme Support Unit in the office of the Director of FOTCD.

**Responsibilities**:
Within delegated authority the Programme Assistant will be responsible for the following duties:

- Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
- Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
- Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
- Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.
- Prepares, maintains, and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions, and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Arranges meetings, makes appointments, receives visitors, manages the agenda, and arranges the travel of the Division Director.
- Provides guidance and training to new/junior staff.
- Performs other duties as assigned.

Competencies
- CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience
A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.

Experience working in the UN common system or similar international organization, is desirable.

Experience using Enterprise Resource Planning (ERP) systems, such as Umoja, is desirable.

Experience in providing administrative support to a senior official is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French or Spanish is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with di

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Humanitarian Leadership Strengthening Section (HLSS), Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA...

  • Programme Management Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Housing and Land Management Unit (HLMU) of the Forests, Land and Housing Division (FLHD) of the United Nations Economic Commission of Europe (UNECE) based in Geneva, Switzerland. The incumbent will report directly to the P3, Programme Management Officer, and will be under the overall supervision of the P4,Secretary of the...

  • Programme Management Assistant

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Secretary-General of United Nations Conference on Trade and Development (UNCTAD). **Responsibilities**: Within limits of delegated authority and under the overall supervision of the Director, Office of the Secretary-General, and the direct supervision of the Senior Staff Assistant, Office of the...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Director, Human Rights Council and Treaty Mechanisms Division (CTMD), OHCHR, Geneva. The incumbent reports to the Programme Management Officer. **Responsibilities**: Within delegated authority, the Programme Management Assistant will be responsible for the following duties: - Provides assistance in support of...

  • Programme Management Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Chief, Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights in Geneva. The incumbent works under the overall supervision of the Chief of Branch and the functional supervision of the Programme...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Human Rights Council Branch, within the Human Rights Council and Treaty Mechanisms Division (CTMD), Office of the United Nations High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Chief of the Human Rights Council Branch. **Responsibilities**: Within limits of delegated authority, the Programme...

  • Programme Management Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Market Access Section of the Economic Cooperation and Trade Division (ECTD) of the United Nations Economic Commission for Europe (UNECE) based in Geneva, Switzerland. The Programme Management Assistant reports directly to the P5, Chief of the Market Access Section. **Responsibilities**: Within limits of delegated authority,...

  • Programme Management Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR) in the Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Geneva. The incumbent will work under the overall guidance of the Chief of ERS and direct supervision of the Coordinator of the Programme Support Unit...

  • Programme Management Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR) in the Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Geneva. The incumbent will work under the overall guidance of the Chief of ERS and direct supervision of the Coordinator of the Programme Support Unit...

  • Programme Management Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Sustainable Human Development Section (SHDS) in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the United Nations Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent will work under the direct supervision of the Chief of...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is in the Office of the High Commissioner for Human Rights (OHCHR), Human Rights Council and Treaty Mechanisms Division (HRCTMD), Universal Periodic Review Branch (UPRB), Geneva. The incumbent reports to the Secretary of the Voluntary Fund for Financial and Technical Assistance, in the implementation of the UPR and of the Voluntary Fund for...

  • Programme Management Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The position is located within the Secretariat of the Independent International Commission of Inquiry on the Syrian Arab Republic in the Field Operations and Technical Cooperation Division (FOTCD) of the Office of the High Commissioner for Human Rights, in Geneva, under the overall supervision of the Coordinator of the Secretariat. **Responsibilities**: ...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Coordination, Information and Communication Unit (CICU) in Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) within the United Nations Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The Incumbent will work under the general supervision of...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Coordination, Information and Communication Unit (CICU) in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD), of the United Nations Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent will work under the general supervision of...

  • Programme Management Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This position is located in Budget and Project Finance Section (BPFS) of the Programme Support Management Service (PSMS) in the United Nations Conference on Trade and Development (UNCTAD). **Responsibilities**: Under the supervision of the Budget and Finance Officer, the Programme Management Assistant is responsible for the following duties: - Assists in...

  • Programme Management Assistant

    vor 23 Stunden

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 236858 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : Office for the Coordination of Humanitarian Affairs **Date Posted** : Jun 13, 2024 **Deadline** : Jun...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Technology, Innovation and Knowledge Development Branch of the Division on Technology and Logistics (DTL) of the United Nations Conference on Trade and Development (UNCTAD). The incumbent reports to the Chief of the Human Resources Development Section and receives the overall guidance of the Chief of...

  • Programme Management Assistant

    Vor 4 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR) in the Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Geneva. The incumbent will work under the overall guidance of the Chief of ERS and direct supervision of the Coordinator of the Programme Support Unit...

  • Programme Management Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Forest, Land Management and Housing Division (FLHD) of the United Nations Economic Commission for Europe (ECE), based in Geneva, Switzerland. The incumbent reports directly to the P5, Chief of Section, ECE/FAO Forestry and Timber Section, and is under the overall supervision of the D1, Chief of Service. **Responsibilities**: ...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232869 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : United Nations Environment Programme **Date Posted** : May 2, 2024 **Deadline** : Jun 1, 2024 **Org....