Programme Management Assistant

vor 1 Monat

Geneve, Schweiz United Nations Vollzeit

This position is located in the Forest, Land Management and Housing Division (FLHD) of the United Nations Economic Commission for Europe (ECE), based in Geneva, Switzerland. The incumbent reports directly to the P5, Chief of Section, ECE/FAO Forestry and Timber Section, and is under the overall supervision of the D1, Chief of Service.

**Responsibilities**:
Within limits of delegated authority and depending on location, the Programme Assistant will be responsible for the following duties:

- Provides general administrative support as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units and extensive work using UN internal systems to initiate requests, obtain necessary clearances, process and follow-up on administrative actions. Drafts correspondence related to work programme and project activities. Performs any additional tasks assigned by the supervisor and/or the management according to the urgency.
- Plans, forecasts, monitors, and assists in the preparation of documents and reports for meetings and coordinates with the division of conference management for translation and reproduction services; ensures conformity of documents with UN practice;
- Edits in English, and formats official and information documents, studies and training material as camera-ready copies for publication. Plans, forecasts and monitors document and publication preparation and distribution; formats, checks, corrects and prepares final printing layout of publications and parliamentary documents, liaises with other UN staff involved in documents control, translation services, printing and publication to ensure the timely delivery of publications and documents.
- Makes practical arrangements for meetings held in and outside Geneva and virtual meetings; undertakes necessary actions prior and after the meetings (invitations, registration, meeting contact database, travel support for participants, timely payments, comprehensive records on use of funds, etc.); Liaises with other sections and units as needed.
- Assists the Section Chief in administrative and meeting related duties and web maintenance, contributes to the layout and formatting of the website under guidance of the web master; prepares documents for posting on the web.
- Provides support to the Chief of Section and Director of the Division as necessary.
- Performs other duties as assigned.

Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience
At least five (5) years of experience in programme or project administration, English text editing and publication production, technical cooperation or related area is required.

Three (3) years of experience within the UN Common System or a similar international organization is desirable.

Experience with Enterprise Resource Planning Systems, such as SAP, Oracle, Umoja, or similar, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required and knowledge of French is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSE

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