Event Coordinator

Vor 7 Tagen


Geneve, Schweiz TotalEnergies Vollzeit

Communication
- GENEVE-WTC1(CHE)
- Switzerland

**TotalEnergies** has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Paris, Houston and Singapore.
- TotalEnergies installed its European trading hub across in Geneva, which now bring together very large teams around trading activities:

- **TotalEnergies Trading & Shipping (T&S) **and
- **TotalEnergies Gas and Power (TGP).**

**Your mission**:
The event coordinator is a member of the mutualized (T&S/TGP) internal communication team based in Geneva and contributes to the department objectives:

- Connect people and teams and animate global and local communities;
- Circulate business and people news (including Company’s news) within the various business units and offices of Trading & Shipping (T&S) and Gas Renewable Power (GRP) Trading;
- Enhance the awareness of trading and shipping activities within the Company.

In accordance with the internal communication strategy defined with respective steering committees and under the supervision of the Manager
- _Internal Communication_, the
- _Event coordinator_ will be an expert serving internal clients (from assistants to top management) for all events (Town Halls, off-site seminars department trainings, teambuilding and social gatherings) dedicated to Trading employees worldwide, in particular in the main offices in Geneva, Paris, Houston and Singapore.
- On a case by case basis, the Event coordinator will work either as an expert to advise the project leader or act as a project manager, and will then contribute to the communication actions as defined by the Manager, Internal Communication.**Our Culture**:
We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.
- Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.
- Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.
- We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.**What you will do**:
Based on a pre-agreed briefing with the internal client and in compliance with the internal procedures, she/he will focus more on directing the flow of the event, problem solving, and ensuring all details meet the client’s needs.
- The event coordinator will be responsible for overseeing particular tasks related to the event planning process such as sourcing and negotiation with the venue to liaising with vendors for supplies, set-up, collecting (pre-agreed upon) supplies, and working with staff to ensure the completion of a successful event.
- Event coordination day-to-day activities and follow-up (60%) include:

- Briefing session with the internal client to discuss the event and
- Sourcing venues and providers in accordance with the specifications
- Work with her/his colleagues within the communication team to ensure the proper promotion of the events
- Serving as the main contact point for any and all problems that arise at the event
- Ensure the communication material is in line with the graphical chart and up to date in terms of contents.
- Coordinating multiple events at once

As part of her/his job, the Event Coordinator will also (30%) be in charge of:

- Conceive and develop internal events procedures aiming to ensure to the trading entities cost controlling, constant quality of events and adherence to HSE rules
- Develop a network of venues and providers to meet the needs of the trading entities
- Organise tenders when needed
- Produce detailed proposals for all corporate events (e.g. plan of event, entertainment programme, budget, legal obligations, timelines, staffing, invitation list, category of invitees, etc.)
- Create and maintain a global events budget
- Day-to-day administrative work such as issuing invoices and collecting payments
- Represent the Trading communications department in the Company events committees.

As part of the Communication team, the Events Coordinator may also be required to support the Trading Communications teams on other adhoc duties and projects (10%).

**Context and environment**
- TotalEnergies has developed a strong expertise in oil, gas and power trading. Trading activities, conducted mainly from Geneva, Paris, Houston and Singapore are among the biggest of the global indu


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