Event Coordinator
Vor 7 Tagen
Communication
- GENEVE-WTC1(CHE)
- Switzerland
**TotalEnergies** has developed a strong expertise in oil and biofuels, natural gas and electricity trading. Trading entities are based in Geneva, Paris, Houston and Singapore.
- TotalEnergies installed its European trading hub across in Geneva, which now bring together very large teams around trading activities:
- **TotalEnergies Trading & Shipping (T&S) **and
- **TotalEnergies Gas and Power (TGP).**
**Your mission**:
The event coordinator is a member of the mutualized (T&S/TGP) internal communication team based in Geneva and contributes to the department objectives:
- Connect people and teams and animate global and local communities;
- Circulate business and people news (including Company’s news) within the various business units and offices of Trading & Shipping (T&S) and Gas Renewable Power (GRP) Trading;
- Enhance the awareness of trading and shipping activities within the Company.
In accordance with the internal communication strategy defined with respective steering committees and under the supervision of the Manager
- _Internal Communication_, the
- _Event coordinator_ will be an expert serving internal clients (from assistants to top management) for all events (Town Halls, off-site seminars department trainings, teambuilding and social gatherings) dedicated to Trading employees worldwide, in particular in the main offices in Geneva, Paris, Houston and Singapore.
- On a case by case basis, the Event coordinator will work either as an expert to advise the project leader or act as a project manager, and will then contribute to the communication actions as defined by the Manager, Internal Communication.**Our Culture**:
We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.
- Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.
- Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.
- We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.**What you will do**:
Based on a pre-agreed briefing with the internal client and in compliance with the internal procedures, she/he will focus more on directing the flow of the event, problem solving, and ensuring all details meet the client’s needs.
- The event coordinator will be responsible for overseeing particular tasks related to the event planning process such as sourcing and negotiation with the venue to liaising with vendors for supplies, set-up, collecting (pre-agreed upon) supplies, and working with staff to ensure the completion of a successful event.
- Event coordination day-to-day activities and follow-up (60%) include:
- Briefing session with the internal client to discuss the event and
- Sourcing venues and providers in accordance with the specifications
- Work with her/his colleagues within the communication team to ensure the proper promotion of the events
- Serving as the main contact point for any and all problems that arise at the event
- Ensure the communication material is in line with the graphical chart and up to date in terms of contents.
- Coordinating multiple events at once
As part of her/his job, the Event Coordinator will also (30%) be in charge of:
- Conceive and develop internal events procedures aiming to ensure to the trading entities cost controlling, constant quality of events and adherence to HSE rules
- Develop a network of venues and providers to meet the needs of the trading entities
- Organise tenders when needed
- Produce detailed proposals for all corporate events (e.g. plan of event, entertainment programme, budget, legal obligations, timelines, staffing, invitation list, category of invitees, etc.)
- Create and maintain a global events budget
- Day-to-day administrative work such as issuing invoices and collecting payments
- Represent the Trading communications department in the Company events committees.
As part of the Communication team, the Events Coordinator may also be required to support the Trading Communications teams on other adhoc duties and projects (10%).
**Context and environment**
- TotalEnergies has developed a strong expertise in oil, gas and power trading. Trading activities, conducted mainly from Geneva, Paris, Houston and Singapore are among the biggest of the global indu
-
Events Coordinator
Vor 4 Tagen
Geneve, Schweiz Anderson RH VollzeitAt least 3 years experience in events management - Excel and MS office - Swiss or valid work permit - Reporting to the Events Manager, the Events Coordinator is responsible for supporting the Events team in organising external and internal events. This includes project-managing individual events from start to finish, as well as supporting overall logistics,...
-
Events & Logistic Coordinator (H/F)
vor 7 Monaten
Geneve, Schweiz Interiman Vollzeit**INTRODUCTION**: For one of our clients, we are looking for a: **Events & Logistic Coordinator** For a permanent mission at 100% **DESCRIPTION DE LA MISSION**: - Workforce/staff logístical coordination for major international events ; - Strategically plan, manage and deliver logistics and related operations such as registration concept and management...
-
Conference & Events Sales Coordinator
Vor 4 Tagen
Geneve, Schweiz Crowne Plaza Geneva Vollzeit**About us** As the world's largest family of luxury hotels, we all take great pride in being genuine ambassadors of **InterContinental® Hotels & Resorts**. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a...
-
Conference & Events Sales Coordinator
Vor 7 Tagen
Geneve, Schweiz IHG Vollzeit**About us** As the world's largest family of luxury hotels, we all take great pride in being genuine ambassadors of **InterContinental® Hotels & Resorts**. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a...
-
Groups, Meetings
vor 7 Monaten
Geneve, Schweiz Hilton Vollzeit**JOB DESCRIPTION** **Groups Meetings & Events Coordinator** **Hilton Geneva Hotel & Conference Centre** **Situe pres de l'aeroport de Geneve, l'hotel est situe a 2 kms du Lac Leman. Nous offrons 496 chambres, 3 restaurants, un club de fitness LivingWell avec une large piscine et plus de 5'500 m2 d'espace evenements et conferences. Au Hilton Geneva Hotel...
-
Centre Coordinator
vor 7 Monaten
Geneve, Schweiz World Economic Forum LLC VollzeitThe World Economic Forum is the International Organization for Public-Private Cooperation, engaging the foremost leaders of society to shape global, regional and industry agendas. The Forum’s Centre for Advanced Manufacturing and Supply Chains aims accelerate responsible industry transformation in manufacturing and supply chains by bringing together the...
-
Groups & Events Coordinator
vor 7 Monaten
Geneve, Schweiz Hotel d'Angleterre (On the shore of Lake Geneva) VollzeitWith a privileged location on the shores of Lake Geneva and a breathtaking view of the famous jet d'eau and Mont Blanc, the Hotel d'Angleterre elegantly combines British charm with legendary Swiss hospitality. An ideal blend of understated sophistication with a passion for service, this boutique hotel offers guests 45 uniquely decorated rooms and suites, all...
-
Arts and Culture Coordinator
Vor 4 Tagen
Geneve, Schweiz World Economic Forum LLC VollzeitArts and Culture Coordinator The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation. The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas. Arts and Culture plays a crucial role in the Forum’s...
-
Administrative Coordinator
vor 7 Monaten
Geneve, Schweiz Geneva Call Vollzeit**Mission**: - Geneva Call is a neutral and impartial non-governmental organization dedicated to promoting respect by Armed Groups and de Facto Authorities (AGDA) for international humanitarian norms in armed conflict and other situations of violence, in particular those related to the protection of civilians. Geneva Call focuses its efforts on banning the...
-
Executive Coordinator
vor 7 Monaten
Geneve, Schweiz Geneva Call Vollzeit**Engaging the world’s armed groups and de facto authorities in complex situations, Geneva Call’s staff is a force for humanity, respect and hope. We employ a highly motivated and dedicated staff from diverse backgrounds and nationalities. We offer a unique working environment in a challenging field. If you’re skilled and passionate, we would like to...
-
Meeting & Project Coordinator
vor 7 Monaten
Geneve, Schweiz LHH VollzeitLHH Recruitment Solutions, a recruitment and interim consulting firm, is recruiting for its client, an association, a Meeting & Project Coordinator M/F with fluent English (main language), for a full time permanent position. **RESPONSABILITIES** Reporting to the Director, and in close collaboration with the Secretariat team, the Meeting & Project...
-
Coordinator, Centre for Health and Healthcare
vor 7 Monaten
Geneve, Schweiz World Economic Forum LLC VollzeitThis role requires the ability to work on site 3 days per week per company policy. The World Economic Forum is the International Organization for Public-Private Cooperation, engaging the foremost leaders of society to shape global, regional and industry agendas. The Centre for Health and Healthcare works to identify and scale up solutions for more...
-
Project Coordinator
vor 7 Monaten
Geneve, Schweiz MCI Group VollzeitWe are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live &...
-
Trade Marketing Coordinator
Vor 4 Tagen
Geneve, Schweiz Montblanc VollzeitCode de référence: 76126**Trade Marketing Coordinator**: - Genève, GE, CH- PermanentFounded in 1906 as a manufacturer of writing instruments, MONTBLANC today creates exclusive products including watches, jewelry, writing instruments and leather goods which reflect our high demands with respect to culture, quality, design, tradition and craftsmanship....
-
Investment Coordinator
Vor 6 Tagen
Geneve, Schweiz United Nations VollzeitResult of Service The ultimate outcome of this project is ‘to improve rural livelihoods in Indonesia with a focus on women’. This ultimate outcome will be facilitated through intermediate outcomes which are: (i) increased longer term (>5yr) investment in climate smart agricultural and forestry practices in Indonesia, (ii) reduced or avoided GHG emissions...
-
Program Coordinator, Industrial Clusters Initiative
vor 7 Monaten
Geneve, Schweiz World Economic Forum LLC VollzeitThe World Economic Forum is the International Organization for Public-Private Cooperation, engaging the foremost leaders of society to shape global, regional and industry agendas. The Forum’s Centre for Energy and Materials (CENMAT) aims to accelerate a sustainable, secure and just energy and materials transition that delivers on future societal needs....
-
Marketing & Event Coordinator (Temporary - 9 Months)
vor 8 Monaten
Geneve, Schweiz Barclays Vollzeit**About Client Experience** The Client Experience team encompasses Brand, Marketing, Client Insights, Digital Channels and Client Reporting and are responsible for driving the client agenda forward for Private Bank and Wealth Management through multiple strategic initiatives. Within Client Experience, the Marketing & Communications team is responsible for...
-
Boutique Operations Coordinator
vor 7 Monaten
Geneve, Schweiz Piaget VollzeitReference Code: 97506**BOUTIQUE OPERATIONS COORDINATOR**: - Genève, GE, CH- Fixed TermSince 1874, Piaget has been committed to bringing the spirit of Luxury to life thanks to a constant quest for creativity, an unlimited innovation and a respect for excellence. All this being possible thanks to a fully integrated Manufacture mastering watchmaking and high...
-
Business Strategy and Partner Services Coordinator
vor 7 Monaten
Geneve, Schweiz World Economic Forum LLC VollzeitThe World Economic Forum is an international organization that brings together leaders from business, government, academia, and civil society to build industry, regional and global agendas, address systemic issues, and improve the state of the world. The Business Strategy and Partner Services group focuses on delivering the outstanding quality of engagement...
-
Learning & Development Coordinator
vor 7 Monaten
Geneve, Schweiz Caterpillar Vollzeit**Career Area**:Human Resources**: **Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about...