Team Assistant

vor 1 Monat

Geneve, Schweiz United Nations Vollzeit

This position is in the Office of the High Commissioner for Human Rights (OHCHR), Field Operations and Technical Cooperation Division (FOTCD), Asia Pacific, Middle East, and North Africa Branch (APMENAB), Middle East and North Africa (MENA) Section, Geneva. The incumbent reports to the Chief of the Middle East and North Africa Section.

**Responsibilities**:
Within delegated authority, the Team Assistant will be responsible for the following duties:

- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
- Assists in the preparation of presentation materials using appropriate technology/software.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Performs other duties as assigned.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience

Experience with an Enterprise Resource Planning (ERP) systems, such as Umoja, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of Arabic is desirable.

Assessment

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE UNTIL 30 NOVEMBER 2023, WITH POSSIBILITY OF EXTENSION - SUBJECT TO AVAILABILITY OF FUNDS.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as pos

  • Team Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz UNICC Vollzeit

    **Purpose of the Position**: The purpose of the position is to provide high-quality administrative support services to the Director’s Office, to ensure that routine services and activities within the administrative domain are properly implemented. **Objectives of the Programme**: The objective of the Centre is to provide trusted ICT services and digital...

  • Team Assistant

    vor 1 Woche

    Geneve, Schweiz PICTET Vollzeit

    **Your team**: - The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzer-land, the Group is represented in 30 offices in financial centres world-wide, currently employing over 5000 people. Pictet has been present in London since 1990, and employs around 400 people.**Pictet...

  • Case Team Assistant

    vor 2 Wochen

    Geneve, Schweiz Boston Consulting Group Vollzeit

    **WHAT YOU'LL DO**: - Proactive calendar management, including internal and external meeting coordination for up to 10 senior consultants - Planning of complex international travel arrangements (e.g. visa, hotel, flights) - Administrative tasks (e.g. time and expense reports) - Event management and conference planning - Correspondence support (e.g....

  • Team Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This post is located in the Office of the Chief, Interpretation Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent reports to the Chief, Interpretation Service. **Responsibilities**: Under the guidance of the Chief of Service, and the supervision of the Programme Management...

  • Team Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This temporary position is located in the Visitors' Service, United Nations Information Service, Geneva, Strategic Communications Division of the Department of Global Communications. The Team Assistant reports to the Chief, Visitors' Service. The Visitors’ Service at the United Nations Office at Geneva (UNOG) manages the guided tour operations at the...

  • Team Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent will work under the general supervision of the Chief of Human Rights Council Branch and the direct supervision of the Secretary of the Human Rights Council. **Responsibilities**: Within limits of delegated authority, the Team Assistant will be...

  • Team Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 234086 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-4 **Duty Station** : GENEVA **Department/Office** : United Nations Office for Disaster Risk Reduction **Date Posted** : May 2, 2024 **Deadline** : May 9,...

  • HR Team Assistant

    vor 1 Woche

    Geneve, Schweiz Gavi, the Vaccine Alliance Secretariat Vollzeit

    **THE ROLE** The HR Team Assistant will assist in various administrative tasks and provide support to HR Business Partners in their administrative activities. They will support procurement activities and the recognition scheme, assist in onboarding and offboarding. Main Duties/Responsibilities **Administrative Support**: - Maintain the team calendar,...

  • Personal/team Assistant

    vor 3 Wochen

    Geneve, Schweiz CERN Vollzeit

    **Company Description** **Job Description** Introduction** Great technology needs great people! Are you a self-motivated administrative assistant with strong organizational skills and customer-service oriented? Join a team of assistants and provide a seamless service to the department. CERN, take part! The Technology Department is responsible for...

  • Team Assistant

    Vor 5 Tagen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 225292 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-2 **Duty Station** : GENEVA **Department/Office** : UNOG Safety and Security Service **Date Posted** : Jan 21, 2024 **Deadline** : Feb 5, 2024 **Org. Setting and...

  • Assistant Project Management Team Member

    vor 16 Stunden

    Geneve, Schweiz IWG Vollzeit

    **REGUS GROWSGROW WITH US.**: ***In more than 3’000 locations in 120 countries and over 900 cities worldwide, business partners and companies from all industries can work in our business centers - wherever, however, or whenever they want.** **In Switzerland, Regus operates over 50 business centers in 15 cities.** ***Why Regus?**: **Service in an inspiring...

  • Team Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less...

  • Team Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Policy, Planning, Monitoring and Evaluation Service of the Office of the United Nations High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Policy Officer and the Chief of Service and supports the whole team. **Responsibilities**: Within limits of delegated authority and depending on location,...

  • Team Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Housing and Land Management Unit (HLMU) of the Forests, Land and Housing Division (FLHD) of the United Nations Economic Commission of Europe (UNECE) based in Geneva, Switzerland. The incumbent will report directly to the P3, Programme Management Officer, and will be under the overall supervision of the P4, Secretary of the...

  • Team Assistant

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Innovative Policies Development Section (IPDS) of the Economic Cooperation and Trade Division of the Economic Commission for Europe. The incumbent reports to the manager of the UN Development Account Project 2023N “Strengthening innovation policies for SPECA countries in support of the 2030 Agenda for Sustainable...

  • Team Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Director of the Human Rights Council and Treaty Mechanisms Division (CTMD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Human Rights Officer. **Responsibilities**: Within limits of delegated authority, the Team Assistant at this level will be responsible...

  • Team Assistant, Dcp/oa

    Vor 5 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Section of the Office for Africa within the Division of Country Programmes. The Office for Africa coordinates ITC’s country relationships and a wide range of technical assistance programmes and projects across Africa. It leads ITC’s strategic planning and programming of technical support and cooperation in the African...

  • Team Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Equality, Non-Discrimination and Participation Unit, Special Procedure Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights (OHCHR), in Geneva, Switzerland. The incumbent will report to the Chief of Equality, Non-Discrimination...

  • Team Assistant

    vor 1 Monat

    Geneve, Schweiz United Nations Vollzeit

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of...

  • Administrative Assistant

    vor 2 Monaten

    Geneve, Schweiz Adecco Vollzeit

    For several international clients, we are looking for **Administrative Assistant**: **Your challenges** - Provide administrative support to your superior, team members and visitors - Draft and prepare presentations, memos, charts, tables, graphs and plans - Be in charge of follow-up of meetings, events and conferences - Ensure fluid circulation of...