Team Assistant

vor 2 Wochen

Geneve, Schweiz United Nations Vollzeit

This position is located in the Housing and Land Management Unit (HLMU) of the Forests, Land and Housing Division (FLHD) of the United Nations Economic Commission of Europe (UNECE) based in Geneva, Switzerland. The incumbent will report directly to the P3, Programme Management Officer, and will be under the overall supervision of the P4, Secretary of the Committee on Urban Development, HLMU.

The, G4, Team Assistant will provide support to the technical cooperation project “Enhancing urban planning in the cities of Kharkiv and Mykolaiv in Ukraine by supporting the implementation of the new master plans and facilitating investments in sustainable urban infrastructure”. This project aims to strengthen national, regional and local capacities in Ukraine to plan sustainable urban development solutions following a balanced, evidence-based approach.

**Responsibilities**:
Within delegated authority, the incumbent will be responsible for the following duties:

- Assists in the coordination of the above mentioned project; monitors processes and schedules related to the project’s outputs, tasks, etc. where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Gathers and processes national and city-wide urban data to support the project partners and stakeholders in Ukraine.
- Prepares for review project documents, especially cost plans/budgets; distributes project documents to relevant parties upon approval.
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
- Assists in the preparation of presentation materials using appropriate technology/software.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
- Maintains files (electronic) and databases for work unit.
- Performs other duties as assigned.

Competencies
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience
At least three years of experience in general office support or related area is required.

Languages
English and French are the working languages of the United Nations Secretariat and Russian is a working language of ECE. For the position advertised, fluency in English is required.

Assessment

Special Notice
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual resp

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