Personal/team Assistant

vor 4 Wochen


Geneve, Schweiz CERN Vollzeit

**Company Description**
**Job Description** Introduction**

Great technology needs great people Are you a self-motivated administrative assistant with strong organizational skills and customer-service oriented? Join a team of assistants and provide a seamless service to the department. CERN, take part

The Technology Department is responsible for technologies which are specific to existing particle accelerators, facilities, and future projects.

**Functions**

As **Administrative Assistant** in the General Services section of the Resources Apprentices and Safety** **(RAS) Group, you will join a team of assistants and participate in the daily management of a Group Secretariat with special emphasis on information, communication, and organizational services.
- Welcome members of the personnel upon their arrival at CERN.
- Seek and receive official information, help with document drafting, edit, proof-read, follow-up, distribute, archive, update by using the appropriated tools.
- Provide personal assistance (management of the Group leader’s agenda by providing a support for administrative matters and answering on his behalf, data collection and pre-analysis, minutes preparation, follow-up of actions, meetings organization).
- Organise official duty trips and events (conferences, workshops, etc.).
- Participate in group transversal projects.
- Update the group website.
- Replace other assistants during their absences.

**Qualifications**
Higher administrative diploma or equivalent relevant experience in the field of **administration **or a related field.

**Experience**:

- Proven experience as a Personal Assistant in an international environment.
- Demonstrated experience in multi-tasking as first line administrative support.
- Proven experience in using a diverse set of office computing tools and in maintaining and archiving data and documents.
- Demonstrated experience in proof reading of work documents.

**Technical competencies**:

- Customer service
- Event organisation and management
- Knowledge of administrative rules and procedures: including data privacy
- Text editing and proof-reading
- Use of office software packages: in particular, MS Office, web page editors and archiving tools.

**Behavioural competencies**:

- Demonstrating Accountability:

- Working conscientiously and reliably; delivering on promises
- Maintaining confidentiality
- Achieving Results:

- Having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind
- Communicating Effectively:

- Providing others with timely information
- Working in Teams:

- Building and maintaining constructive and effective work relationships
- Demonstrating Flexibility:

- Adapting quickly and resourcefully to shifting priorities and requirements

**Language skills**:
Spoken and written English **and** French: ability to understand and speak both languages in professional contexts as well as the ability to prepare / draft / proofread and / or accurately translate texts in both languages.
**Additional Information** Eligibility and closing date**:
**Employment Conditions**

Job grade: 3-4

Job reference: TE-RAS-AGS-2024-71-LD

Benchmark Job Title: Personal/Team Assistant


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