Human Resources Assistant
vor 1 Tag
The Human Resources Section (HR) has a transversal function in the organization and its aim is to ensure that ITC has the right quality of Human Resources with the appropriate skills and competencies in order to achieve its strategic and operational goals and to provide staff with a supportive, challenging and rewarding work environment in order for them to fulfill their potential and maximize their contribution to the organization.
These positions are located in the Consultants and Individual Contractors (CICs) Team.
**Responsibilities**:
Under the direct supervision of a Human Resources Officer and the general guidance of the Chief, Human Resources, the Human Resources Assistant will be responsible for the following duties:
- Processes requests for the hiring of CICs, reviewing terms of reference, applicant profiles and fee levels to ensure they are in alignment with ITC policy
- Performs transactions in the ERP system (UMOJA) to approve purchase orders and prepare CIC contracts.
- Reviews performance evaluation prior to final payment and contract closure.
- Performs action in UMOJA to register CICs.
- Delivers responsive and positive client service by advising internal and external clients on CIC contract management.
- Promotes the integrity of the administrative processes as per ITC regulations and rules, maintaining at all times confidentiality, impartiality and consistency.
- Participates in the organization of training sessions and conducts briefings and presentations related to CIC contract management
- Consults with clients to identify system-related needs, and reports them in a timely manner
- Proactively identifies potential opportunities for the enhancement of the CIC hiring and management systems
- Provides general HR office support services; drafts and/or processes a variety of correspondence and other communications.
- Sets up and maintains reference files and electronic records.
- Undertakes research on a range of HR related issues and assists in the preparation of papers.
- Maintains automated database containing HR related statistics and prepares periodic reports.
- Performs other duties as required.
Competencies
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Relevant training in administrative or human resource management is desirable.
Work Experience
A minimum of five years of experience in human resources management, administrative services or related area is required.
Experience in processing consultancy contracts is desirable.
Experience working with Enterprise Resource Planning software is desirable.
Experience within the United Nations common system is desirable
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed term appointment for an initial period of one (1) year.
ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully.
Applicants will be contacted only if they are under serious consideration.
United Nations Considerations
In accordance with the United Nations Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual f
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