Human Resources Assistant

Vor 2 Tagen

Geneve, Schweiz United Nations Vollzeit

This position is located in Human Resources Management Service, United Nations Office at Geneva. The Human Resources Assistant reports to the Human Resources Officer.

**Responsibilities**:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment and placement:

- Assists in the filling of posts, including initiating and following-up on reference checks and academic

verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Maintains vacancy announcement files and tracks status of vacancy announcements.
- Prepares personnel actions.
- Advises staff on visa matters.

Administration of entitlements:

- Reviews and processes requests for entitlements and claims.
- Process personnel actions in UMOJA as related to the administration of entitlements to staff.
- Maintains Umoja entitlements reference tables, documentation and job aids.
- Assists in the review and processing of data pertaining to conditions of service.

Staff development and career support training:

- Assists in the organization and conduct of training courses and workshops.

General:

- Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
- Sets up and maintains reference files/records (electronic and paper).
- Schedules appointments/meetings, monitors deadlines, etc.
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
- Maintains automated database containing HR related statistics and prepares periodic reports.
- Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
- Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
- May provide guidance/training to less experienced staff.
- Performs other duties as required.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience
A minimum of five (5) years of experience in human resources management, administrative services or related area is required.

Experience in providing advice to staff and managers on human resources rules and regulations in an operational environment is desirable.

Experience with human resources Entreprise Resources Planning (ERP) systems, such as SAP or Inspira, is desirable.

Experience in administration of staff contracts, benefits and entitlements is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English or French and knowledge of the other is required. Knowledge of another official United Nations language is desirable.

Assessment

Special Notice

- This temporary position is available for a period of three (3) months, starting as soon as possible. Extensions may be possible provided continuation of need, availability of post and funds, as well as satisfactory performance.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Natio

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