Programme Management Assistant

vor 3 Wochen

Geneve, Schweiz United Nations Vollzeit

This position is located in the Statistics Service (STAT) of the United Nations Conference on Trade and Development (UNCTAD). Incumbents reports to a head of unit.

**Responsibilities**:
Under the supervision of the delegated authority, the Programme Assistant is responsible for the following duties:

- Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives related to statistics on trade and development issues; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
- Compiles, summarizes, analyses and presents data on specific programmes/project and related topics or issues.
- Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
- Reviews budget revisions; liaising with finance to verify availability of funds and plans with a project officer project commitment.
- Supports as necessary, administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units and coordinating with external partners to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. participation of stakeholders, travel arrangements, etc.
- Compiles, summarizes and enters data on project delivery; drafts related status and analytical reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Manages correspondence with beneficiaries and partners and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provides general office assistance; responds to complex information requests and inquiries; sets up and maintains files/records.
- Organizes and supports proceedings in meetings and workshops; and handles related administrative tasks.
- Performs other duties as assigned.

Competencies
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience
A minimum of 5 years of experience in programme or project administration, technical cooperation or related area is required.

Experience contributing to the preparation of communications with donors, including reporting on their funded projects is desirable.

Experience supporting the organization of events in developing countries is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse
and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For mor

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