Administrative Team Assistant- Treasury and Insurance

vor 16 Stunden

Bellevue, Schweiz TN Switzerland Vollzeit

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Administrative Team Assistant - Treasury and Insurance, BellevueJob Description:

How will you make an impact?

Reporting to the Group Treasurer, this role will have the responsibility of handling transversal activities in support of the Treasury Operations, Customer Payment Services, with a particular focus on assisting the Insurance team, including but not limited to:

Administration
  1. Management of the Group Treasurer’s diary
  2. Oversee all travel arrangements for the Group Treasurer and his direct reports
  3. Manage daily activities of the Group Treasury department
  4. Liaise & coordinate with stakeholders, internal and external on an executive level
  5. Assist the management of the office space for the Group Treasury department
  6. Assist hiring, on-and-offboarding processes for the Group Treasury department
  7. Process all expenses for the Group Treasurer and his direct reports
  8. Assist with the editing of the annual Enterprise Risk report
  9. Prepare any presentation material required by the Group Treasurer
Insurance
  1. Manage the insurance documents depository
  2. Monitor issuance of insurance binders, policies, premium invoices, endorsements and insurance certificates
  3. Monitor payments of insurance premium invoices. Provide necessary reporting
  4. Assist with design and build various reports, presentations, manuals and directives
  5. Liaise & coordinate with key external and internal stakeholders. Support organization of strategic meetings/events
Team Support
  1. Be the first point of contact for the Group Treasury department
  2. Contribute to a positive and collaborative workplace environment by helping to manage team events, weekly meetings, social gatherings, etc.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

  1. Minimum of 4 years professional experience in a similar position
  2. A University (legal) degree is a plus
  3. Fluent in English and French
  4. Affinity with IT tools with skills in data management and Microsoft Office tools. Proficiency in Excel, advanced Power Point and Word is essential. Knowledge of SAP will be considered an asset
  5. Interest in other finance topics is desirable
  6. Excellent relationship and interpersonal skills
  7. An empathetic team player with a highly client-centered mindset
  8. Highest level of discretion and integrity
  9. Able to communicate at all levels and work transversally with different regions, Maisons and external stakeholders
  10. Organized and accurate, very strong attention to detail to ensure high quality communications
  11. Autonomous and proactive, genuine commitment to continuous learning and improvement
  12. Dynamic and excellent presentation
  13. Self-starter, motivated and fast learner
  14. Flexible in adapting to a fast-changing environment and always willing to go the extra mile

WHAT MAKES OUR GROUP DIFFERENT?

Our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential.

  1. We value freedom, collegiality, loyalty, and solidarity.
  2. We foster empathy, curiosity, courage, humility, and integrity.
  3. We care for the world we live in.

YOUR JOURNEY WITH US:

  1. If your application is selected, we will reach out to you ASAP for an informal introductory call with the Talent Acquisition Partner.
  2. The next step from there would be an online personality assessment followed by a written business case submission and then a panel interview with the Hiring Manager, 2 directors of the team and the HR Manager.

[1] Treasury teams consist of 20 members in 3 teams: Customer Payment Services, Insurance and Treasury.

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