Executive Assistant

Reference Code: 89300**Executive Assistant**:

- Richemont- Bellevue, GE, CH- PermanentRichemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.

We are seeking a professional, highly motivated and organized Executive Assistant to support the Group M&A Director within Richemont.

**Key Responsibilities**:

- Assisting Director and M&A team in their day-to-day activities;
- Be responsible for calendar and diaries management, scheduling and rescheduling meetings and appointments, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings;
- Handle incoming and outgoing electronic/phone communications and correspondence on behalf of the director;
- Preparing and editing correspondence;
- Coordination of travel arrangements, itineraries and reservations working closely with the Travel team;
- Be responsible for the team’s expenses;
- Greet guests and ensure meeting rooms are booked and set up;
- Full business administration
- Preparation of agendas, reading materials, report packs, occasionally of PowerPoint presentations, take minutes at meetings, ensuring that minutes are prepared and distributed. Follow-up on actions from meetings, update contact database, liaise with relevant members of staff to ensure all information is correct.
- Organize team events, lunches (sourcing venues, catering etc.)
- Prioritize and manage multiple projects simultaneously, monitoring the progress of various projects and following through on issues in a timely manner;
- Be responsible for select personal matters (i.e., medical appointments and refunds, travel bookings, company car maintenance, appointments with any authority which may be needed to obtain work-permits, VISAs or other authorizations, keep track of critical deadlines such as issuing tax returns, etc) and perform ad hoc tasks when required.

**Skills and Experience**:

- Bachelor’s degree;
- Must be fluent both in English and French. Italian considered as a plus;
- Advanced knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word) and basic knowledge of Excel;
- Significant EA/PA experience at Director level including experience of diary management and arranging travel and conference calls;
- Ability to communicate effectively written and verbal with a variety of constituent groups such as senior management, peers, and outside contacts;
- High levels of integrity and discretion;
- Excellent organizational skills, eye for details, efficiency, with a good dose of common sense and initiative;
- Proven ability to work efficiently and proactively;
- Ability at multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes;
- Confident to liaise with senior people both internally and externally.

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