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Executive Assistant for 3 months

vor 4 Monaten

Geneva, Schweiz Michael Page Vollzeit

As an Executive Assistant, you will provide high-level administrative support to our senior executives, ensuring the smooth and efficient operation of their schedules and tasks. This role requires an immediate start and a commitment for a minimum of three months, with the possibility of extension depending on the needs of the business.

Key Responsibilities:



  1. Administrative Support:
    • Manage executive calendars, schedule appointments, and coordinate meetings.
    • Handle travel arrangements, including flights, accommodations, and itineraries.
    • Prepare, process, and track expense reports.


  2. Meeting Coordination:
    • Organize and prepare materials for meetings, including agendas, presentations, and minutes.
    • Ensure meeting rooms and technology setups are ready and functional.
    • Follow up on action items and ensure timely completion.


  3. Communication Management:
    • Act as a point of contact for internal and external stakeholders.
    • Handle incoming and outgoing correspondence, including emails and phone calls.
    • Draft and review correspondence, reports, and presentations.


  4. Project Support:
    • Assist in the coordination of projects and initiatives as needed.
    • Maintain project documentation and track progress.
    • Provide logistical support for events and special projects.


  5. Office Management:
    • Maintain office supplies and equipment for the executive team.
    • Assist with the organization of company events and meetings.
    • Ensure smooth day-to-day operations within the executive office.



  • Experience:
    • Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within the FMCG industry or a fast-paced environment.
    • Proven track record of supporting senior executives and managing complex schedules and tasks.


  • Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent organizational and time management skills.
    • Strong written and verbal communication abilities.
    • Ability to multitask and prioritize effectively under pressure.
    • High level of discretion and confidentiality.


  • Personal Attributes:
    • Proactive, with a strong attention to detail.
    • Professional demeanor and positive attitude.
    • Ability to work independently and as part of a team.
    • Flexibility and adaptability to changing priorities.


  • Language Skills:
    • Fluency in English and French is required.