Office Assistant

vor 1 Woche

Genf, Genf, Schweiz MSCI Inc Vollzeit

Your team responsibilities


As member of the global Corporate Services team, the office assistant is responsible to keep MSCI staff productive by providing a professional office environment built on company standards.

We're looking for a part time professional (16 hours/week)

What we will offer you:

  • At MSCI, we provide competitive benefits programs in every region in which we do business. While our benefits plans vary in availability in our different locations, we offer a broad range of benefits that are part of the value you receive as a MSCI employee. Wherever you are with us, you will find benefits that can help ensure your health and wellbeing and contribute to your financial security.
  • A hybrid work environment, for the vast majority of employees, offering a more progressive way of working to give you the flexibility, accountability, and responsibility to empower you to perform at your very best. At the center of this way of working is a culture which is built on a strong foundation of trust. We trust our people and they trust our organization's leaders to support them.
  • An inclusive and performance driven culture where you are empowered to maximize your potential in an environment where all individuals are respected and encouraged to bring their authentic selves to work
  • A purposeful approach to Wellbeing to provide you with all the resources you need to be your best at work and in your personal life. Our Here For You Employee Assistance Program provides confidential emotional support with local experts, financial and legal advice in a wide range of issues as well as access to online information, resources and tools. All the services are available for our employees free of charge.

Your key responsibilities

  • Responsible for all daytoday operational activities of the office of 30 employees
  • Coordination of office administrative matters including reception duties, visitors' assistance
  • Scanning and sending invoices to the Finance Team based in Budapest
  • Maintain daily upkeep of the environment and oversee necessary maintenance and repairs, in coordination with MSCI's centralized IT Department based in Budapest
  • Managing employees' corporate phone distribution, coordination with mobile service provider, phone order
  • Create reports in Engage, monitor desk usage, assist employees with Engage training
  • In collaboration with IT and other teams, managing package sending via courier to various MSCI locations including customs clearance process
  • Register all the planned or unplanned facility maintenances in FAMIS (ticketing system)
  • Full liaison with landlord concerning lease and service charge related matters
  • Collection of energy consumption, taking part in environmental sustainability projects (Schneider Electric)
  • Liaison with building landlord for announcements/notices/outages
  • Accountable for all Health and Safety, Fire Marshal and First Aider responsibilities
  • Coordination of external and internal staff events, including sourcing and booking venues, preparation and distribution of documentation and invitations, through to completion of event
  • Manage office events budget and work closely with the local Office Head to determine relevant events and spend
  • Form a significant part of the local BCP Management and Crisis Management Team

Your skills and experience that will help you excel

  • Exceptional organizational skills
  • Internal staff event management experience
  • Fluency in English and French (verbal and oral)
  • 35 years relevant working experience
  • High school or College diploma

How we'll support you

  • Coaching, support and encouragement from experts in your team
  • Access to a wide range of learning opportunities to support your growth and development
  • Customizable learning journeys to help you navigate your professional development
  • Transparent performancebased compensation schemes
  • Employee Resource Groups: MSCI Pride & Allies, MSCI Black Leadership Network, MSCI Women's Leadership Forum, MSCI Women in Tech, MSCI Asian Support Network, MSCI All Abilities, Hola MSCI and MSCI Climate Action Network.

About MSCI and our teams
MSCI is a leading provider of critical decision support tools and services for the global investment community.

With over 50 years of expertise in research, data and technology, we power better investment decisions by enabling clients to understand and analyze key drivers of risk and return and confidently build more effective portfolios.

We create industry-leading research-enhanced solutions that clients use to gain insight into and improve transparency across the investment process.

Our values define the working environment we strive to create. We are inclusive, we champion bold ideas, we always pursue excellence, and always act with integrity. Personal accountability and responsibility are key to success, and we always work as a team to remain client centric.

To all recruitment agencies:
MSCI does not a

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