Personal/Team Assistant

vor 2 Wochen

Genf, Genf, Schweiz CERN Vollzeit

Job Description

Introduction

Great technology thrives with exceptional people. Are you a proactive administrative assistant with strong organizational skills and a customer-service focus? Join a dynamic team of assistants to deliver top-notch support to the department. At CERN, exciting opportunities await

The Technology Department oversees specialized technologies for current particle accelerators, facilities, and upcoming projects.

Functions

As an Administrative Assistant in the General Services division of the Resources, Apprentices, and Safety (RAS) Group, you will collaborate with a team of assistants to manage daily operations at the Group Secretariat. Your role will primarily involve information management, communication, and organizational services, following CERN's procedures and guidelines diligently. Your responsibilities will include:

  • Welcome and guide CERN personnel upon their arrival.
  • Provide necessary information and ensure compliance with organizational rules and procedures.
  • Handle confidential information like emails, letters, and presentations with care.
  • Source official data, assist in document preparation, editing, proofreading, and distribution.
  • Offer personalized support to the Group leader, manage administrative tasks, and coordinate meetings.
  • Arrange official trips, conferences, and other events.
  • Contribute to cross-functional projects within the group.
  • Maintain and update the group's website regularly.
  • Fill in for other assistants during their absence.

Qualifications

Hold a higher administrative diploma or possess equivalent relevant experience in administration or a related field.

Experience:

  • Demonstrated track record as a Personal Assistant in an international setting.
  • Proven ability in multitasking and offering primary administrative support.
  • Proficiency in interpreting and applying rules and procedures effectively.
  • Skilled in using various office software and maintaining document archives.
  • Experience in meticulous proofreading of documents.

Technical competencies:

  • Exceptional customer service skills.
  • Proficiency in event planning and management.
  • Strong knowledge of administrative regulations, including data privacy.
  • Expertise in text editing, proofreading, and utilizing office software packages like MS Office.

Behavioural competencies:

  • Demonstrating Accountability: Consistently reliable, delivering on commitments, and respecting confidentiality.
  • Achieving Results: Organized and goal-oriented, with a focus on prioritizing tasks effectively.
  • Communicating Effectively: Providing timely and accurate information to others.
  • Working in Teams: Fostering positive and productive work relationships.
  • Demonstrating Flexibility: Swiftly adapting to changing priorities and demands.

Language skills:

Proficiency in spoken and written English and French, with the ability to comprehend, speak, draft, proofread, and translate texts in both languages within professional contexts.

Additional Information

Eligibility and closing date:

Diversity has always been a cornerstone of CERN's values and operations. Embracing a multifaceted workforce is key to our ongoing success. We encourage applications from all backgrounds.

This position will be filled promptly, and applications should ideally be submitted no later than 24/06/2024 at 23:45.

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