Administrative Professional

vor 1 Woche

Basel, Basel-Stadt, Schweiz Novartis Vollzeit
384573BR

Administrative professional:

Switzerland

About the role


Bringing life-changing medicines to millions of people, Novartis sits at the intersection of cutting-edge medical science and innovative digital technology.

As a global company, the resources and opportunities for growth and development are plentiful including global and local cross functional careers, a diverse learning suite of thousands of programs & an in-house marketplace for rotations & project work.

With strong medicines pipeline our current transformation will not just deliver growth for our business but continue to allow us to bring innovative medicines to patients quickly

As the Admin Expert, you will provide high quality, professional and effective administrative, project management and operations support to Global Program Heads in the Oncology Development Unit in a global environment.


Your responsibilities include, but are not limited to:

  • Responsible for providing administrative support for 2-3 Global Program Heads; managing calendar for meetings/appointments (incl. key meetings of the Global Program Team).
  • Provide administrative support including heavy calendar management, purchase order tracking and creation.
  • Support organising and coordinating key meetings and department meetings including booking of venues for large meetings.
  • Actively participate in the planning, execution and implementation of projects (e.g., GPTlevel initiatives and events like facetoface meetings; potential contribution to site management activities)
  • Arrange and follow up on national and international travel arrangements/ reservations, involving multiple locations and individuals and process all related travel expenses.
  • Any other specific tasks relevant to the role of the manager or function including meeting preparation, communication support
  • Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
  • Handling of administrative projects tasks with clearly defined content and time limitations. Acts as a team member for administrative projects & manages the administrative part of special tasks.
  • Takes care of purchase orders in SAP requested by team
  • Guarantee a smooth onboarding for new associates within area of responsibility. Take over the supervising for colleagues in the administrative area (e.g., apprentices)
  • Building representative from the users side (Onco group): To be the contact person for any issues, requirements and quality of life. That means working closely with the facility coordinator, CBRE and the REFS team.

Commitment to Diversity & Inclusion:

  • We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

Role Requirements

  • University Degree or Fachhochschule
  • Extensive experience as an Administrative Expert or in a comparable position
  • Excellent administrative skills/experience paired with solid project management experience
  • Relevant experience in an international, multicultural, dynamic environment which requires very good organizational skills
  • Proficiency in English (spoken and written), additional proficiency in German preferred

Commitment to Diversity and Inclusion:

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.


Division
Global Drug Development

Business Unit

OHD GDD

Work Location
Basel

Company/Legal Entity
Novartis Pharma AG

Functional Area
Facilities & Administration

Job Type
Full Time

Employment Type
Regular

Shift Work
No

Early Talent
No

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