Administrative Assistant

vor 1 Woche


Basel, Basel-Stadt, Schweiz Proclinical AG Vollzeit

Proclinical AG is actively looking for an exceptionally motivated and detail-oriented individual to join our esteemed client's team as an Administrative Assistant.

This is an exciting opportunity for a highly capable professional seeking a 6-month contract, with potential for extension.

Please note this position is 40% workload requiring work on Tuesday and Friday only.

Responsibilities:

  • Handles details of a highly confidential and critical nature using tact and diplomacy.
  • Maintains files, records, calendars and diaries: arranges business travel, and tracks and processes expenses and relevant invoices.
  • Uses own independent judgment and discretion to perform other administrative duties within generally defined policies and practices and supports the LT
  • Sets up SharePoint pages and administrates them.
  • Performs other duties as assigned.
  • Organizes events, travel, workshops and various meetings (internal, external, local and international) for the Leadership Team
  • Potential deputy of Executive Assistant CFO in case of absences and special projects

Experience:

  • Alevel/high school diploma or commercial apprenticeship.
  • Experience of supporting a busy senior executive with knowledge of working in a large and complex matrix organization
  • Pharma/Life Science background and knowledge preferred but not essential.
  • Fluent in English and German first class communication skills written and oral.
  • Able to multitask and deal with changing priorities, deadlines and a demanding workload, deliver highly accurate and timely work under pressure
  • Experience and ability to manage calendars and meetings across different time zones
  • Advanced proficiency in Outlook, Word, PowerPoint, Excel and understanding of SAP, Skype, SMS, Lync and SharePoint.

Job Types: 100%, 40-60%, Temporary / Staffing

Contract length: 6 months

Salary:
CHF CHF40.00 per hour

Benefits:

  • Company pension

Schedule:

  • Monday to Friday
  • Overtime

Supplemental pay types:

  • Overtime
pay

Ability to commute/relocate:

  • 4052 Basel, BS: Reliably commute or planning to relocate before starting work (required)

Language:

  • German (required)
  • English (required)

Work Location:
Hybrid remote in 4052 Basel, BS

Expected Start Date: 01/08/2023

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